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Marketplace Intern, Shows

3 months ago

Philadelphia, United States The Pennsylvania Horticultural Society Full time
MARKETPLACE INTERN

ORGANIZATION SUMMARY

The Pennsylvania Horticultural Society, an internationally recognized nonprofit organization founded in 1827, advances the well-being of the Philadelphia region by creating healthier living environments, building deeper connections between people, and increasing access to fresh food and economic opportunity. Fueled by a diverse community of supporters, PHS delivers impact through initiatives in more than 250 neighborhoods, an expansive network of public gardens and landscapes, and the nation’s signature gardening event, the Philadelphia Flower Show. PHS invites everyone to garden for the greater good as a participant, member, donor, or volunteer.

POSITION SUMMARY

The Pennsylvania Horticultural Society is seeking a Marketplace Intern who will gain hands-on professional development and valuable experience in event planning for a thriving nonprofit organization. Interns will be challenged with a fast-paced, quick turnaround experience on a hard-working team. They will assist with planning and coordination of the 2025 PHS Philadelphia Flower Show. The successful candidates should have the ability to manage administrative and logistical support of the Shows and Events staff in a busy special events environment and must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision. They should be willing to work occasional evenings and weekends, have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

This is a great opportunity for someone with a strong interest in event logistics and planning who wants to get a better understanding of what goes on behind the scenes at events. Interns will have the benefit of learning critical event organizing and planning skills from experienced staff.

ESSENTIAL FUNCTIONS

Reporting to the Marketplace Manager, the Marketplace intern will assist in the recruitment, onboarding and management of all vendors who sell products to customers at the Show. This intern will help the Marketplace Manager to create invoices, track required documents, update vendor information, create load-in and load-out plans, and more. This intern will also be communicating with vendors daily up to and throughout the Flower Show. This role requires exceptional interpersonal skills, professional and effective communication, quick learning, excellent time management skills, and a high level of self-motivation. They will primarily work on the operations of the Marketplace for the Philadelphia Flower Show and be a secondary face for vendors at the Show. They will also be responsible for aiding in any other events that incorporate Marketplace vendors. They should expect to assist the Show’s team with other projects as needed.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
  • Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
  • Passion for special event management and planning.
  • Fantastic customer service ethic and high expectations for quality.
  • Ability to work well under pressure and meet deadlines.
  • Excellent interpersonal skills, both in person and by phone, with high professionalism.
  • Excellent communication skills, including writing, proofreading skills, and speaking.
  • Possess strong organizational/multi-tasking skills and attention to detail.
  • Be a self-starter, able to take initiative on individual projects; ability to accomplish projects with little supervision.
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint. As well as mail merges, email, and web searches.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS/STIPEND
  • January 6, 2025 – April 25, 2025. Full time at 40 hours/week preferred. Increased hours during the build of the Flower Show as well as during actual show days of the Flower Show.
  • Occasional work days with long hours
  • Occasional evenings and weekends
  • Must be able to endure extended periods of walking and/or standing.
  • Must be able to lift 20lbs
  • Interns are given a stipend of $3,000 for the duration of their internship.

To learn more about us, visit www.phsonline.org or www.theflowershow.com

Please no telephone or walk-in inquires. EOE. Only those chosen for an interview will be contacted.