Office Manager

1 month ago

Marlton, United States Advocare Full time

The office manager is responsible for ensuring exceptional patient experience through efficient and effective management of the practice operations and finances. Ensures the well-being of the patients, providers, and staff. Serves as a liaison between providers and office employees, and between the practice and other clinical and administrative areas. Ensures the completion of various administrative tasks, manages patient records; handles payroll, billing, and office budgets; and hires and trains care center employees.

Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice and specialist. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment.

Essential Functions:

  • Develops and maintains working knowledge of outpatient medical practice to maximize operational effectiveness.
  • Manages the administrative staff including recruitment, hiring, scheduling, training and overall supervision and development.
  • Works directly with providers to implement provider scheduling to ensure maximum productivity. Coordinates scheduling of resources to ensure appropriate clinical staff for each provider. Exercises discretion and judgement when scheduling staff to ensure adequate coverage in all areas, which may require cross-coverage of staff between locations
  • Oversees and ensures access to care by providing guidance on handling patient phone calls, appointment scheduling, and patient registration.
  • Manages patient flow to ensure a prompt, organized, and pleasant patient experience.
  • Recommends opportunities for increased efficiency.
  • Ensures that all performance reviews, in-service education, and employee compliance issues are addressed on a timely basis.
  • Aids in developing budgets, maintaining expenditures and performing daily financial management tasks.
  • Remains current with Evaluation and Management (E&M) Guidelines, compliance regulations, charge posting procedures, and system reports.
  • Interacts with insurance companies and revenue cycle management office on outstanding claims, prior authorizations and referrals.
  • Performs other related duties as required.
Required Skills/Abilities:
  • Knowledge of the health care field and medical specialty.
  • Demonstrates excellent professionalism, confidentiality, and customer service.
  • Ability to establish and maintain effective working relationships with a diverse group of people at all levels of the organization.
  • Strong patient service and management skills required
  • Strong communication skills
  • Experience with conflict management and team building
  • Functions independently within established guidelines. Works in collaboration with the physician leaders.
  • Detail oriented with strong follow-up.
Education and Experience:
  • Bachelor’s degree preferred
  • Five years of Healthcare/Physician practice Office Management Experience preferred

  • Dental Office Manager

    2 weeks ago

    Marlton, United States Staff Driven Dental Full time

    We are looking for a "ROCK STAR" Office Manager! If you have a DENTAL administrative background to help manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks than this could be the position for you. In our practice the Manager will be in charge of keeping production and collections on track, marketing, insurance...

  • Office Coordinator

    1 month ago

    Marlton, United States Always Best Care Full time

    Job Description The Office Coordinator / Scheduler is responsible for development and continual monitoring of the work schedules for Caregivers to meet patient care needs, adjusts staffing according to available staff and reports changes to appropriate supervisors, assure accuracy of the time reports, verify hours worked daily, overtime hours and benefit...

  • Office Coordinator

    1 week ago

    Marlton, United States Always Best Care Full time

    Job Description The Office Coordinator / Scheduler is responsible for development and continual monitoring of the work schedules for Caregivers to meet patient care needs, adjusts staffing according to available staff and reports changes to appropriate supervisors, assure accuracy of the time reports, verify hours worked daily, overtime hours and benefit...

  • Office Assistant

    3 weeks ago

    Marlton, United States Contemporary Staffing Solutions Full time

    Job DescriptionJob DescriptionContemporary Staffing Solutions is seeking an Office/Collateral Specialist to join our client in Marlton, NJ! The Collateral Specialist plays a crucial role within the Collateral department, collaborating with document custodians, legal counsel, and in-house servicing to ensure the secure movement, storage, and verification of...

  • Intake Representative

    3 weeks ago

    Marlton, United States CFG Health Network Full time

    Overview Work environment: 40 hours per week. High call volume and fast paced work environment. Job site is located in CFG's corporate headquarters in Marlton. Primary responsibility is to manage all intake calls for the Center for Family Guidance outpatient department. Works directly with the Intake Coordinator and reports administratively to the CFG...

  • Intake Representative

    1 week ago

    Marlton, United States CFG Health Network Full time

    Overview Work environment: 40 hours per week. High call volume and fast paced work environment. Job site is located in CFG's corporate headquarters in Marlton. Primary responsibility is to manage all intake calls for the Center for Family Guidance outpatient department. Works directly with the Intake Coordinator and reports administratively to the CFG...

  • Tax Manager

    2 days ago

    Marlton, United States Baratz & Associates Full time

    Job DescriptionJob DescriptionTax ManagerAbout Baratz & Associates, P.A.Baratz & Associates, P.A. (B&A) is a full-service accounting firm with offices in Marlton, NJ and Fort Washington, PA. We provide our clients with reliable and accurate tax consulting, audit and accounting services, management advisory services, estate planning and business succession...

  • Real Estate Manager

    2 weeks ago

    Marlton, United States VIRTUA Full time

    **Job Summary**: Professionally manage assigned properties ensuring the delivery of an elite level of service to enhance hospital system and tenant relationships. Manage the real estate management staff and overall real estate operations to support property investment plans and operating expenses to achieve NOI growth and maximize cash flow. Plan, organize,...

  • Manager, Pip I

    1 week ago

    Marlton, United States GEICO Full time

    The Manager, PIP I will manage a unit of assigned First Party Medical (FPM) Supervisors. Responsible for workflow, administration, developing employee technical skills, and evaluating performance of FPM Supervisors. Provides high-level technical advice and supervision on litigated cases. We offer a flexible work environment that requires an individual to be...

  • Recruitment Manager

    2 weeks ago

    Marlton, United States Cherry Hill Programs Inc Full time

    **About Cherry Hill Programs** Cherry Hill Programs is the industry leader in capturing moments that last a lifetime at various holiday and souvenir photography experiences across North America. From recruiting and training quality holiday characters, local leadership, and field staff - **our mission is simple: to bring magic to every experience.** As a**...

  • Manager of Payroll

    1 month ago

    Marlton, United States Advocare Full time

    Advocare, LLC is currently seeking an experienced Payroll Manager to join our team! This is a hybrid role with occasional work in the office, located in Marlton, NJ. About UsFounded in 1998, Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice doctors, and specialists. As part of the...

  • Manager of Payroll

    1 week ago

    Marlton, United States Advocare Full time

    Advocare, LLC is currently seeking an experienced Payroll Manager to join our team! This is a hybrid role with occasional work in the office, located in Marlton, NJ. About UsFounded in 1998, Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice doctors, and specialists. As part of the...

  • Medical Business Operations Manager

    4 weeks ago

    Marlton, United States New Image Wellness Full time

    Job DescriptionJob Description Mission Statement:At New Image Wellness, it is our aim to help you find the barrier(s) and resolve challenges that impede your progress. We understand certain struggles in life are known and others unknown. At times it might be difficult to seek help or know there is a solution to their problem. Through talk therapy and other...

  • Medical Business Operations Manager

    4 weeks ago

    Marlton, United States New Image Wellness Full time

    Job DescriptionJob Description Mission Statement:At New Image Wellness, it is our aim to help you find the barrier(s) and resolve challenges that impede your progress. We understand certain struggles in life are known and others unknown. At times it might be difficult to seek help or know there is a solution to their problem. Through talk therapy and other...

  • Medical Business Operations Manager

    2 weeks ago

    Marlton, United States New Image Wellness Full time

    Job DescriptionJob Description Mission Statement:At New Image Wellness, it is our aim to help you find the barrier(s) and resolve challenges that impede your progress. We understand certain struggles in life are known and others unknown. At times it might be difficult to seek help or know there is a solution to their problem. Through talk therapy and other...

  • IT Applications Manager

    1 week ago

    Marlton, United States Virtua, Inc. Full time

    Summary: Responsible for providing day to day administrative oversight to multiple IT Applications teams. This position p rovides leadership, tactical and strategic input on management, development, and oversight of IT systems at Virtua Health. The Applications Team Manager manages the day-to-day personnel operations for their respective applications teams...

  • IT Applications Manager

    2 days ago

    Marlton, United States Virtua, Inc. Full time

    Summary: Responsible for providing day to day administrative oversight to multiple IT Applications teams. This position p rovides leadership, tactical and strategic input on management, development, and oversight of IT systems at Virtua Health. The Applications Team Manager manages the day-to-day personnel operations for their respective applications...

  • Branch Manager

    3 weeks ago

    Marlton, United States Novasourcepower Full time

    If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Branch Manager - (Marlton, NJ) Full Time Evesham, NJ, US 9 days ago Requisition ID: 2491 About NovaSource NovaSource Power Services is the service partner for renewables asset owners ready to fuel smart...

  • Branch Manager

    3 weeks ago

    Marlton, United States NovaSource Power Full time

    Job DescriptionJob DescriptionAbout NovaSourceNovaSource Power Services is the service partner for renewables asset owners ready to fuel smart growth. As an O&M-focused company with 20 years of operating experience, NovaSource has the global reach and strategic capabilities to achieve our client’s renewables goals around the world. Our turn-key services...

  • Branch Manager

    2 months ago

    Marlton, United States NovaSource Power Full time

    Job DescriptionJob DescriptionAbout NovaSourceNovaSource Power Services is the service partner for renewables asset owners ready to fuel smart growth. As an O&M-focused company with 20 years of operating experience, NovaSource has the global reach and strategic capabilities to achieve our client’s renewables goals around the world. Our turn-key services...