Senior Administrative Assistant

1 week ago

Clearwater, United States Soft Computer Full time

* This position is in-house (Clearwater, FL)

POSITION SUMMARY:

The Senior Administrative Assistant provides administrative and operational support to the Chief Revenue Officer. The Senior Administrative Assistant requires a high level of initiative and discretion in prioritizing their work and in performing duties that are generally complex and confidential in nature. Additional duties include managing calendars, scheduling appointments & meetings, recording meeting minutes, coordinating travel, and creating presentations, documents, spreadsheets, and reports.

DUTIES AND RESPONSIBILITIES:

* Prepares reports for review.
* Provides follow up to assignments given to management.
* Maintains complex calendars as well as assist in organizing on and off-site meetings by preparing meeting agendas, preparing meeting presentation materials, taking and distribution of meeting minutes.
* Assists with special projects such as researching info, data gathering and preparing materials for workshop sessions both internal and client facing, distribution of materials to prepare for meetings.
* Draft, proofreads and modifies business presentations, letters and communications.
* Coordinates and serves as scribe for executive meetings and presentations & other duties.
* Complies with all approved procedures, directives and guidelines.
* Answers incoming calls, provides information to callers, or routes calls to the appropriate personnel.
* Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate's degree in Business, Bachelor's degree in Business Administration, Communications, or related field is required. A Bachelor's degree in a related field is preferred.

Experience Required:

Minimum of 5 years of previous office administration experience is required. Advanced level MS Office Skills.

Skills Required:

* Ability to work as part of a team or individually.
* Creative problem solver.
* Highly detailed-oriented.
* Superb organizational skills.
* Excellent interpersonal skills.
* Excellent verbal and written communication skills.

Travel Required:

Travel is not required for this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. The employee must have and keep a valid driver's license from a state in the United States and have or be able to get a passport for international travel.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure. While performing travel related activities associated with this position, the employee may occasionally be exposed to variable and outside weather conditions. While performing travel related activities associated with this position within a hospital or healthcare environment, the employee may occasionally be indirectly or directly exposed to OSHA category I materials including blood, body fluids, and / or tissue, and potential hazardous chemicals. While performing travel related activities associated with this position within a hospital or healthcare environment, the employee must follow all established hospital safety policies relating to the environment.

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