Proposal & Contract Manager

3 weeks ago

San Antonio, United States CNT Associates Full time
Key Responsibilities

  1. Proposal Management:
    1. Collaborate with stakeholders to understand customer needs and the scope of projects.
    2. Lead the creation and development of persuasive and compelling technical proposals that clearly convey the company's value proposition.
    3. Lead the end-to-end proposal development process both technical and price, from initial request to submission
    4. Ensure all proposals are prepared accurately and delivered on time in accordance with customer specifications.
    5. Create and maintain a proposal library with templates, tables, workbooks, case studies, and other reusable content.
    6. Work with cross functional teams to develop, implement and manage contract budgets based on price proposals.
  2. Contract Management:
    1. Collaborate with the management team to support the organizations goals in achieving revenue targets by providing accurate and well-structured proposals.
    2. Manage the contract lifecycle, from drafting and negotiations to execution and renewal.
    3. Draft, review, and negotiate contracts, agreements, and amendments with customers, suppliers, subcontractors, and other partners.
    4. Ensure contracts are aligned with company policies, legal requirements, and industry standards.
    5. Monitor contract performance to ensure compliance with PWS/SOW, contract deliverables, terms and conditions and resolve issues that may arise.
    6. Interface with project managers to facilitate a seamless transition from contract award to project initiation.
  3. Record Keeping and Documentation:
    1. Maintain accurate and up-to-date records of all proposals and contracts, including amendments, task orders, and change orders.
    2. Ensure all proposals and contracts are properly documented, organized, and accessible for future reference.
    3. Create and maintain a comprehensive database of proposals, contracts, and related documents for easy access.
  4. Risk Management:
    1. Identify potential risks associated with contracts and develop strategies to mitigate them.
    2. Implement risk assessment and management techniques to protect the company's interests.
    3. Monitor key performance indicators (KPIs) to track the success of the contract.
  5. Continuous Improvement:
    1. Keep abreast of industry best practices, emerging trends, industry standards, and changes in regulations.
    2. Recommend and implement process improvements to enhance efficiency and effectiveness in the proposal and contract management process.
    3. Implement improvements and best practices to enhance the efficiency of the proposal and contract management processes.
  6. Stakeholder Collaboration:
    1. Collaborate effectively with senior management and cross functional teams to gather necessary information and insights for proposals and contracts.
    2. Communicate proposal and contract requirements clearly to all stakeholders and facilitate meetings as needed.
    3. Establish and maintain relationships with all stakeholders such as customers, subcontractors, regulators, assessors, and vendors to address inquiries and maintain favorable business relations. .
  7. Data Analysis:
    1. Utilize data analysis tools and reports to make informed decisions and provide regular reports to the management team.


Skills/Abilities and KnowledgeRequired

  • Proven experience (typically 8+ years) proposal and contract management.
  • Familiarity with relevant regulatory requirements and industry standards related to proposals and contract management.
  • Advanced knowledge of Department of Labor wage and hour laws, Service Contract Act, Federal Acquisition Regulation, AbilityOne Commission Policies, National Labor Relations Act, and other applicable federal, state, and local laws and business practices.
  • Exceptional problem-solving and analytical skills.
  • Excellent leadership and interpersonal skills, with the ability to collaborate and influence at all levels of the organization.
  • Exceptional communication and presentation skills, both written and verbal.
  • Professional certifications in the industry are advantageous.
  • Extensive working knowledge of Microsoft Office Package (i.e. Excel, PowerPoint, Word, etc.) and other relevant software and tools for data analysis and reporting.
Education, Skills and Experience
  • Bachelor's degree in Business Administration, Project Management, or a related field.
  • Proven experience in proposal and contract management in a multi-location environment.
Additional Eligibility Qualifications
  • Ambitious and target focused with a drive to succeed.
  • Experience in leading high performing teams
  • Experience in contract negotiations and regulatory laws
  • Experience in Affirmative Action Plans and AbilityOne Program


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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