Executive Assistant

3 weeks ago

Fayetteville, United States KIMBEL MECHANICAL SYSTEMS INC Full time

Executive Assistant

Kimbel Mechanical Systems is seeking an Executive Assistant who is organized, discreet, self-motivated, adaptable, emotionally intelligent, growth-minded. The person who fills this position must remain flexible, but key job requirements include the following:

  • Conserve time, anticipate needs, and decipher priorities by reading, researching, collecting, and analyzing information as needed, in advance;
  • Assist with preparation and execution of support staff meetings, teleconferences, team off-sites and other events;
  • Create Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization;
  • Organize complex calendars and schedules, resolving any scheduling issues;
  • Maintain and improve internal processes that support the full executive team, harmonizing internal and external resources to expedite workflow;
  • Manage sensitive matters and information with a high level of confidentiality and discretion;
  • Coordinate travel arrangements (flights, hotel, and car service, etc.) according to company travel policies;
  • Screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff; and
  • Advanced proficiency in Microsoft Office and Google Workspace.

The ideal candidate must be/have:

  • Self-motivated, efficient, and comfortable completing tasks with little supervision;
  • The ability to solve problems effectively and creatively while maintaining a high level of professionalism, integrity, and commitment to our purpose and values;
  • Excellent verbal and written communication skills with the ability to interact with people of all levels in a confident and professional manner;
  • Excellent time management skills and a proven ability to meet deadlines;
  • Ability to function well in a high-paced environment, performing additional duties as assigned and proactively seeking additional opportunities;
  • Service oriented - dedicated to meeting the expectations of the Chief Operations Officer and other senior executives by maintaining effective relationships with interested parties; and
  • Extremely detail oriented while maintaining adaptability in day-to-day duties and schedules.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position is a safety sensitive position.

Why work for Kimbel Mechanical?

Kimbel Mechanical Systems, LLC is Arkansas' largest mechanical contractor performing work nationwide. We perform all phases of plumbing, HVAC, and electrical work on projects such as single-family homes, apartments, condominiums, hotels, and student housing. Kimbel offers employees year-round employment, top pay, and great benefits with opportunities for professional growth, and much more. At Kimbel, your career is our priority. With a structured Career Path laid out in front of you the day you walk in the door, Kimbel dedicates its commitment and resources to ensure you reach your career goals.

  • Upon hire, PTO hours are added to your PTO account
  • Health coverage: Choose either PPO or HDHP plan
  • Dental and vision coverage
  • Basic Life Insurance provided by Kimbel, additional voluntary life insurance policies available
  • Short-term disability policy. At your one year anniversary Kimbel automatically enrolls employees in the company-paid short term and long-term disability policies at no cost.
  • Supplemental Accident and Critical Illness
  • Secure Save Emergency Savings Fund
  • 401(k) retirement plan with a match
  • Six paid holidays, two paid volunteer days per calendar year
  • 2 weeks paid parental leave, 4 weeks paid birth recovery leave
  • First 6 months of diapers and wipes provided by Kimbel for newborns
  • For eligible Field and Warehouse Employees, $150 Red Wing or Zappos at Work Boot Voucher to purchase new boots every 2 years.

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