Executive Administrative Assistant
3 weeks ago
We are seeking a highly organized and dynamic Executive Assistant to join our team at Lunn Law LLC. As a key member of our team, you will provide administrative support to our Firm Owner, ensuring seamless day-to-day operations.
Key Responsibilities- Administrative Support: Assist with organizing attorney emails, updating questionnaires and databases, and preparing detailed minutes for team meetings.
- Communication and Correspondence: Serve as a liaison for team members, manage the CEO's email inbox, and prepare correspondence and communications.
- Office Assistance: Oversee the purchase of office supplies, maintain inventory, and ensure the office is well-equipped and organized.
- Team Building and Professional Development: Organize quarterly team-building exercises, develop and maintain professional relationships with senior staff, and conduct research for reports to support continuous improvement and engagement.
- Event/Meeting and Marketing Coordination: Plan events, schedule appointments, create reminders, and coordinate/attend internal and external meetings to ensure smooth operations and manage marketing projects as needed.
- Travel Arrangements and Booking: Manage all aspects of travel for our team, ensuring all trips are well-coordinated, efficient, and in compliance with the firm's travel policy.
- High school diploma required; some college and/or associate's degree or equivalent experience preferred.
- Minimum 3 years experience as an Executive Assistant or in a similar administrative role supporting the Owner, C-Suite, or Senior Leadership.
- Exceptional organizational and time-management skills.
- Experience handling confidential information and adhering to strict deadlines.
- Valid Driver's license and well-maintained vehicle required.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Word, and Excel.
We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a dedicated, detail-oriented professional looking for a challenging and rewarding role, we encourage you to apply.
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