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Human Resources Coordinator

4 months ago

Jacksonville, United States PAM Health Full time
Human Resources Coordinator- PRN

Work with us at PAM Health Specialty Hospital of Jacksonville

Performs administrative support duties for Human Resources and may provide clerical support for committees and meetings (as assigned). Supports the Human Resources functions of the facility and may assist in associated drills as warranted or assigned. Performs other related duties as assigned or requested. This is a non-exempt position.

RESPONSIBILITIES

• Maintains current listing of open positions and ensures that positions are posted in accordance with established policy. Assists Regional Talent Engagement Manager with notification of open positions in accordance with AAP.
• Distributes/mails applications to applicants and instructs re: completion thereof. Screens résumés and applications for completion and qualifications before forwarding to managers. Maintains a file of applications for future openings. Drafts and submits classified advertising as requested. Assists in recruitment activities as requested.
• Creates and maintains confidential personnel files in accordance with Post Acute Medical (PAM) policy and state, federal and regulatory guidelines.
• Prepares new hire packets, ensures that required forms are completed, and introduces newly hired employees to PAM policies and employee responsibilities on first day of employment.
• Performs reference and background checks as directed to allow for timely hiring. Schedules pre-employment health screenings for new staff.
• Completes all hiring data forms and forwards all necessary information to payroll department in a timely manner.
• Accurately maintains tracking logs for AAP. May serve as a liaison with vendors to facilitate the communication of results in a timely manner.
• Coordinates, conducts and participates in new employee orientation as needed; accommodates staffing needs by conducting one-on-one orientation to facilitate rapid induction on an as-needed basis. Registers all new employees in the electronic time and attendance system.
• Assist managers in complying with the employee performance appraisal process; sends notices to managers for upcoming reviews.
• Ensures that all Personnel Action Request (PAR) forms are completed accurately and submitted for processing on a timely basis.
• Manages and maintains the education database; initiates and sets up user names and passwords for assigned facilities. May serve on the facility Education Committee to assure that policies and regulations are being followed according to internal and external guidelines.
• Ensures the FMLA process is begun in a timely manner and notifies the corporate office of status; follows up with employees when requested.
• Monitors compliance with Human Resources policies and procedures. Notifies Manager/Administrator and Corporate HR Director when hiring policy and pay structure are not followed. Advises managers on HR policy. Maintains facility job descriptions on the shared drive. Maintains awareness of state and federal employment law to assure compliance.
• Keeps employee licensure/credentials database up to date and notifies supervisors of pending expirations.
• May serve on the facility Safety/Injury Review Committee and provide administrative support for the function.
• May be responsible for preparing, planning, and coordinating employee recognition events (Employee of the Month/Quarter) which may include overseeing the nominations and voting, ordering of supplies and requesting of services, and coordination of rewards with appropriate departments/vendors.
• As requested, conducts exit interviews with terminating employees and ensures that telephone or mailed interviews are completed. Reports findings to facility administrator and Corporate HR Director.
• Assists with enrollment of employees in benefits programs as they become eligible. Ensures that employees are enrolled in appropriate benefit plans within designated timeframes.
• Serves as liaison with corporate benefits department to answer employee questions and provide appropriate vendor resources.
• Participates in annual enrollment activities to notify employees of changes in benefit programs; assists employees with completion of forms when needed.
• Types correspondence, reports, memoranda, policies and procedures as requested.
• Composes letters and memoranda from verbal or written materials.
• Greets customers in a friendly manner and provides information as requested.

QUALIFICATIONS

Education and Training: High school diploma or equivalent. Associates degree and/or 2 years of relevant college coursework. Related HR experience may be accepted in lieu of degree.

Experience: At least 2 years in an office with responsibility for maintaining confidential files and documents helpful.

Knowledge, Skills, and Abilities:

• Work requires a high degree of accuracy.
• Flexibility to deal with changing priorities.
• Ability to deal with confidential and sensitive information.
• Effective verbal and written communication skills.
• Must be able to organize and prioritize tasks and projects.
• Ability to remain calm in stressful situations and work with frequent interruptions.
• Ability to work independently and maintain accountability for work.
• Ability to deal with multiple concurrent tasks.
• Excellent computer skills to include spreadsheet and word-processing.
• Ability to record and transcribe meeting minutes.
• Bi-lingual – English and Spanish is helpful

ABOUT US

PAM HEALTH(PAM) based inEnola, Pennsylvania, provides specialty healthcare services through more than 70 long-term acute care hospitals and physical medicine and rehabilitation hospitals, as well as wound clinics and outpatient physical therapy locations, in 17 states. PAM Health is committed to providing high-quality patient care and outstanding customer service, coupled with the loyalty and dedication of highly trained staff, to be the most trusted source for post-acute services in every community it serves. Its mission is to serve people by providing compassionate, expert care, and to support recovery through education and research.

Joining our PAMily allows you to work in a collaborative environment with colleagues and leadership with exposure to a variety of patient care levels. Aside from our competitive pay, generous paid benefit time, and excellent insurance options, you will also have opportunities for professional growth through our Education Advancement Program.

We are excited to learn more about you and hope that you consider joining us on a shared mission to improve the lives of others by being an integral part of our We Care Program. Please take a moment to visit us online atwww.PAMHealth.com for a comprehensive look at how we're able to positively impact our local communities.

PAM Health does not discriminate and does not permit discrimination, including, without limitation, bullying, abuse or harassment, on the basis of actual or perceived race, color, religion, national origin, ancestry, age, gender, physical or mental disability, sexual orientation, gender identity or expression or HIV status, or based on association with another person on account of that person's actual or perceived race, color, religion, national origin, ancestry, age, gender, physical or mental disability, sexual orientation, gender identity or expression or HIV status.