Administrative Assistant

3 weeks ago

Key Biscayne, United States KW Property Management & Consulting Full time

Duties and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
  • Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
  • Maintain, update, type, and coordinate account information in computer database.
  • Research any owner discrepancies regarding payment to accounts.
  • Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
  • Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
  • Ensure that emails are responded to within 24 hours.
  • Provide and maintain property service requests and the community website calendar, as well as any other forms specific to the property that may be developed.
  • Reservation & coordination of conference room events.
  • Help coordinate association activities with the events committee and work with them to plan and implement these activities during season.
  • Work in coordination with the events committee to assist in the planning and implementation of the resort special events.
  • Assist the management team in ensuring that the property remains in compliance with the governing documents of the Association.
  • Special projects as instructed.
Work Environment
This position will be located indoors and in an office setting. Some outdoor work may be required.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type/Expected Hours of Work
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.

Required Education and Experience
  • Prior experience in a related position; a minimum of 1-year experience.
  • Working knowledge of computer and associated programs; MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills in order to interact with a diverse and multi culture population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Must function in team organized environment.


Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KW Property Management & Consulting is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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