Administrative Support Specialist

5 hours ago


Key Biscayne, Florida, United States KW Property Management & Consulting Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at KW Property Management & Consulting. The successful candidate will provide administrative support to our management office, ensuring the smooth operation of daily tasks and activities.

Key Responsibilities

  • Assist in the daily operation of the management office, including administrative duties and record keeping.
  • Perform a range of administrative tasks, including data entry, mail collection and distribution, and word processing.
  • Maintain and update account information in our computer database.
  • Research and resolve any discrepancies regarding payment to accounts.
  • Coordinate and track important dates and meetings, such as turnover and budget meetings.
  • Ensure that emails are responded to in a timely manner.
  • Provide and maintain property service requests and the community website calendar.
  • Assist with the planning and implementation of resort special events.
  • Work in coordination with the events committee to assist in the planning and implementation of association activities.

Work Environment

This position will be located indoors and in an office setting, with some outdoor work required.

Physical Demands

The physical demands of this role include sitting, standing, reaching, lifting, bending, and pushing/pulling items weighing 20 pounds or less.

Requirements

  • Prior experience in a related position, with a minimum of 1 year of experience.
  • Working knowledge of computer and associated programs, including MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills to interact with a diverse and multicultural population.
  • Keyboarding ability with accuracy at 45-50 words per minute.


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