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HR Administrative Assistant/Recruiter
2 months ago
Houston, TX 77054
Contract: 3-6 months (Potential for longer term)
Hours: 40 hour work week; any combination - 7:30 to 4:30, 8-5 or 9 to 6pm
Hourly Rate: $17hr - $21hr
Our client is looking for a HR Administrative Assistant/Recruiter Assistant who will:
Key Responsibilities
- Offer professional and positive experiences to candidates, HR staff and others.
- Complete administrative tasks and projects in support of HR Staff (HRBPs and Sr. HR Manager, primarily) - Scanning, filing, ad hoc projects.
- Manage candidate inquiries derived from the recruitment line, external job boards and other media.
- Post new positions and remove dated postings within the desired timeframe.
- Instruct and follow-up with candidates to ensure completion of formal application and assessments.
- Follow established process to ensure all candidates receive an opportunity to complete initial and retake assessments timely.
- Accurately schedule candidates according to guidelines with the appropriate HR Business Partner.
- As needed, serve as backup to scheduling candidates directly with hiring managers.
- Diligently log contacts and candidate documentation into ATS system .
- Notate and send weekly activity report to HR team.
- Increase total number of candidates converted to ATS applicants from external sites.
- Capture active list of candidate sources and research potential partnerships.
- Create and manage a running list of technical schools, professional and community associations, and contacts to support HR community engagement.
- Ensure to keep accurate hiring records and follow established processes.
- Create graphics and high-quality content for social media engagement with professionals that is inline with brand and in coordination with internal marketing department.
- Contribute to universal HR social media profiles (persona) with professionalism and in support of our core values (integrity, commitment and respect).
- Research, write and edit content across channels (blogs, emails, career site copy and social media posts) focusing on career strategies, GCRBC career events and featured career opportunities.
- Develop a content calendar that aligns with recruitment and internal marketing strategy.
- Optimize content for search engines (SEO) to increase visibility and engagement.
- Utilize SEO best practices and content management systems to increase visibility of roles.
- Provide weekly reports to support progress, strategy review and confirm ROI.
- Additional duties as assigned.
Qualifications
- Bachelor's Degree in Marketing, Advertising, Communications, Business Administration, Human Resources or related field; one-year related experience (internships included) or an equivalent combination of years and experience. 1-4 years HR Admin and broad digital marketing experience preferred.
- Excellent writing, editing, and proofreading skills, with a portfolio demonstrating a range of content.
- Strong research skills and the ability to translate complex medical and/or career information into engaging, candidate-friendly language.
- Knowledge of Microsoft Office, Canva, digital marketing and social media management tools.
- Willingness to be a phone warrior and guide candidates through the process.
- Willingness and ability to take direction and collaborate.
- Knowledge of latest ai tools and strategies preferred.
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