Information Technology Administrative Assistant

3 weeks ago

Chicago, United States Addison Group Full time

Job Title: IT Administrative Assistant

Location (city, state): Chicago, IL

Industry: Legal

Pay: $75,000 to $85,000

About Our Client

Our client, a prestigious international law firm with a comprehensive global reach, is looking for a skilled IT Administrative Assistant to support its Chief Information Officer (CIO) and senior IT leadership. Known for its commitment to excellence and innovative solutions, this firm provides a dynamic environment for career development in a respected organization.

Job Description

As the IT Administrative Assistant, you will perform a wide range of administrative tasks for the CIO and IT Directors, assisting in the day-to-day operations of the IT office. This role requires a proactive, highly organized professional with strong communication skills and the ability to maintain discretion with sensitive information.

Key Responsibilities

  • Provide administrative support to the IT leadership, including calendar management, travel arrangements, and expense reporting.
  • Plan and coordinate department meetings, events, and conferences, handling logistics and agenda preparation.
  • Oversee document preparation, proofreading, and finalizing materials for executive-level presentations.
  • Act as the main liaison between the IT department and other departments, as well as with vendors and clients.
  • Manage and maintain IT department resources such as the organizational chart and distribution lists.
  • Provide backup support for other IT administrative assistants and collaborate as needed.

Qualifications

Required:

  • Minimum 5 years of experience providing administrative support in a fast-paced environment, preferably at the executive level.
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel) and a high degree of initiative.
  • Excellent organizational, communication, and problem-solving skills.
  • Ability to manage multiple priorities, deadlines, and exercise sound judgment.

Preferred:

  • Bachelor's degree.
  • Experience supporting an IT department or working in a law firm or professional services environment.
  • Knowledge of document management systems (iManage, Net Documents).

Additional Details

  • Schedule: Monday-Friday, 9am-5pm (35-hour work week); on-site for the first 3-4 months, then up to 1 remote day per week.

Perks

  • Opportunity for growth within a prestigious law firm
  • Direct support for executive leadership, providing insight into high-level IT operations

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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