Manager Corporate Meetings Congresses

4 weeks ago

Cambridge, United States Biogen Full time

Job Description

About This Role
Directly accountable to manage and oversee all meetings and congresses for their assigned business unit(s) internal stakeholders and external stakeholders. This accountability includes and is not limited to understanding the business units, products and all associated environmental factors, incorporate meeting management best practices for both virtual and live meetings or congresses and to be in compliance with all Biogen corporate, financial, legal, and regulatory and travel policies and controls. This knowledge will better support their ability to execute strategic meeting management elements to reduce overall meeting cost while improving the stakeholder (both meeting host and participant) experience.

This position is accountable to supporting their business with the design of an overall strategic meeting platform via strategic partnership and relationship management of both the business leads and meeting content owners.

What You’ll Do
1. Meeting Planning Management & Project Management
o Advise on Meeting architecture, design and communicate the best way to operate meeting logistics for both virtual and in person meetings or congresses
o Lead planning teams to project manage execution outcomes
o Manage and control program agendas to support appropriate alignment of meeting specifics and program content
o Direct oversight and management of program budget
o Accountable to driving timelines and all related tasks of the project in a proactive manner
o Understand best practices in meetings and congresses across Biogen and within the industry
o Serve as main point for congress organizations to streamline communications
o Gain alignment across functions and leadership on sponsorship levels and coordinated Biogen presence, track appropriate sponsorship benefits and timelines, and organize meetings as needed

2. Compliance Processing for HCP Engagements
o Be fully aware of Biogen compliance rules and strictly adhere to all rules that govern meeting and congress engagements with patients and HCP’s.

3. Supplier Management
o Directly accountable to overseeing the supplier to plan program logistics and booth services.
o Responsible for communicating meeting objectives and execution plan(s).

Who You Are
You are a dynamic operations manager with a passion for details and creativity. Creating engaging and unique experiences for both internal and external attendees excites you

Qualifications:
Additional Information

Required Skills
• Must have hands-on working experience, knowledge and understanding of corporate meeting and business practices that support best in class meeting planning management and execution.
• Minimum of 5-7 years in planning, management and executing meetings and events.
• Must have at least 2 years’ experience of direct management and oversight of project teams
• Must be skilled in both written and verbal communications and must be able to present concepts and ideas in a public speaking format
• Must be highly skilled in project, time and budget management, and be able to work in a fast pace, flexible and changing work environment.
• Must be skilled at building strategic work relationships at all levels (Administrative to C-level executive)
• Must be well organized
• Must be creative and able to think out of the box to come up with new and creative ideas on a very high level
• Able to travel at least 25% of time in the US

Preferred Skills
• Hands on working experience in Biotech and or pharmaceutical meeting and congress planning
• Knowledge, understanding and experience with pharmaceutical regulations such as (HIPPA and the Sunshine Act)

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.

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