Administrative Coordinator to Finance Team

2 weeks ago


Stamford, United States Career Group Full time

Administrative Coordinator to Finance Team - Global Investment Firm

This is a wonderful opportunity for an eager candidate to work closely to assist the Accounts Payable lead and support the Corporate/Fund Accounting, Tax and Accounts Payable teams at a leading financial firm. This is a great role for an experienced administrator who wants to take on some finance projects.

Salary commensurate with experience: $80k - $100k base+ discretionary bonus + fully paid benefits, 401k, free lunch and 4 weeks PTO

Location: 4 days/week onsite in Stamford, CT working 8:30am-5:30pm

SEEKING:

  • 3+ years of administrative assistant experience in financial services
  • Experience with data entry: Proficient in handling large volumes of data across various systems with high accuracy.
  • Workday experience is a plus
  • An undergraduate degree with a strong GPA
  • Excellent organizational skills
  • Ability to prioritize/work in an environment with competing demands
  • Proficient knowledge of Excel
  • Strong written, verbal, and interpersonal communication skills

RESPONSIBILITIES INCLUDE:

  • Review and process incoming invoices and employee expense reports using Workday, Outlook, etc.
  • Assist with vendor onboarding, ongoing management and inquiries
  • Monitor the AP and Fund expense mailbox daily
  • Assist with Virtual Card management and execution of payment on vendor websites
  • Assist with tax mailings, filings, and scanning
  • Assist with monthly expense report submission tracking and follow up
  • Help with managing tax payments/refunds, withholding tax form requests, and onboarding
  • Assist with the review of tax extensions for accuracy/completeness and follow up with State Tax Department(s) as needed
  • Assist with coordination of audit confirmation process
  • Coordinate document signatures and preparation of PowerPoint presentations/PDF compare documents

Please submit your resume to apply

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.



  • Stamford, United States Career Group Full time

    Administrative Coordinator to Finance Team – Global Investment FirmThis is a wonderful opportunity for an eager candidate to work closely to assist the Accounts Payable lead and support the Corporate/Fund Accounting, Tax and Accounts Payable teams at a leading financial firm. This is a great role for an experienced administrator who wants to take on some...

  • Finance Coordinator

    4 weeks ago


    Stamford, United States Multi-Billion $ Hedge Fund Full time

    A prominent multi-billion-dollar hedge fund, known for its strong culture and excellent opportunities for internal growth, is looking to hire a Finance Coordinator. Reporting to the Accounts Payable Specialist, this role will work closely with the Corporate Accounting, Fund Accounting, and Tax Compliance teams.The Finance Coordinator will handle a range of...


  • Stamford, Connecticut, United States Pension Associates Retirement Planning, LLC Full time

    Job Title: Senior Administrative CoordinatorAbout Us:Pension Associates Retirement Planning, LLC is a dynamic company seeking a highly skilled Senior Administrative Coordinator to join our team.Salary:$63,000 - $80,000 per year, depending on experience.Job Description:We are looking for a detail-oriented and organized Senior Administrative Coordinator to...


  • Stamford, Connecticut, United States Hackmann Wealth Partners Full time

    Hackmann Wealth Partners, a financial planning firm based in Stamford, CT, seeks an Executive Administrative Coordinator to join its team of professionals. The company environment is fast-paced and entrepreneurial, requiring enthusiasm and energy from team members.The ideal candidate will provide high-level administrative support, handling various aspects of...


  • Stamford, Connecticut, United States Subaru Stamford Full time

    We are seeking an experienced Automotive Finance Manager to join our team at Subaru Stamford.About the RoleThis is a key position that requires a strong understanding of financial services and excellent customer interaction skills. The successful candidate will be responsible for managing the finance department, providing exceptional customer experiences,...


  • Stamford, United States Charter Oak Communities Full time

    Reports To: Supervising Staff Department: Property Management Position: Full Time FLSA Status: Non-Exempt Union: Local 1303 DateAdopted: January 24, 2019 Revisions:Position Summary: This position provides diverse administrative support to property management staff and is the primary contact for residents, applicants and the public. Essential Duties and...


  • Stamford, Connecticut, United States Pension Associates Retirement Planning, LLC Full time

    About Our Company"Pension Associates Retirement Planning, LLC is a leading provider of retirement planning services. We are seeking an experienced Senior Administrative Coordinator to join our team.",Job Summary"We are offering a competitive salary in the range of $60,000 - $80,000 per year for this role.",Key Responsibilities"">Manage complex calendars,...


  • Stamford, United States Bank of Ireland Full time

    What is the Opportunity?The Associate, Leveraged Acquisition Finance serves as a key member of the deal team, and will receive significant responsibility, deal experience, and client exposure. Additionally, the Associate is responsible for leading all aspects of a portfolio of closed transactions. You will coordinate agented deal closing, acting as an...


  • Stamford, Connecticut, United States macy's Full time

    Job Description:The Administrative Support Team Associate is a critical member of the retail operations team at Macy's Stamford Town Center. In this role, you will be responsible for managing the day-to-day administrative tasks, ensuring the smooth operation of the Store Management Office, and supporting the sales floor teams with timely reporting and...


  • stamford, United States Creative Financial Staffing Full time

    Our client, a long-standing non-profit organization based in Stamford, CT, is seeking a Finance Assistant/Bookkeeper to join their team. For over 50 years, this organization has been providing direct care and daily living skills programs to individuals in Stamford and the surrounding communities.The Finance Assistant/Bookkeeper is responsible for a variety...


  • Stamford, Connecticut, United States C-SUITE ASSISTANTS Full time

    Job OverviewWe are seeking an Administrative Coordinator for C-Suite to support our CEO in Stamford, CT. This is a key leadership role that requires exceptional organizational skills, attention to detail, and the ability to work independently.The successful candidate will have a strong background in executive administration and experience working with...

  • Manager, Finance

    6 days ago


    Stamford, United States BlueTriton Brands Full time

    Manager, Finance at BlueTriton Brands summary: The Finance Manager at Primo Brands plays a key role in delivering financial insights and analysis for Innovation & Renovation and private label projects, collaborating with cross-functional teams to enhance operational efficiency. This position involves financial planning, reporting, and the evaluation of...


  • Stamford, Connecticut, United States USA Windows and Doors Full time

    Job DescriptionWe are seeking an experienced Administrative Project Coordinator to join our team at USA Windows and Doors.About Us:USA Windows and Doors is a leading home improvement company focused on energy-efficient Impact Windows and Doors. We strive to provide exceptional customer service and deliver high-quality products to our clients.Key...

  • Finance Director

    1 week ago


    Stamford, United States BlueTriton Brands Full time

    Primo Brands is currently seeking a Director of Supply Chain Finance to be located in Stamford, CT or Tampa, FL and report to the VP of Supply Chain Finance. The primary responsibilities will include direct leadership of a small team of experienced finance professionals, and supporting various operational partners including Chief Supply Chain Officer, VP...

  • Finance Director

    2 weeks ago


    Stamford, United States BlueTriton Brands Full time

    BlueTriton Brands Finance Director Stamford, Connecticut Apply NowPrimo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and conveniently packaged branded beverages distributed across more than 150,000 retail...

  • Finance and IT Auditor

    12 hours ago


    Stamford, Connecticut, United States Blake Smith Staffing LLC Full time

    Job SummaryWe are seeking an experienced Finance and IT Auditor to join our team at Blake Smith Staffing LLC. The ideal candidate will have a minimum of 3 years audit experience, with a preference for Big 4 experience.The role involves leading audits, developing audit plans, and ensuring compliance with regulatory requirements. The candidate should have a...


  • Stamford, Connecticut, United States Creative Financial Staffing Full time

    Job Summary:We are seeking a highly detail-oriented Financial Operations Coordinator to join our team at Creative Financial Staffing. As a key member of our finance department, you will play a crucial role in ensuring the smooth day-to-day accounting operations.About Us:Creative Financial Staffing is a mission-driven nonprofit organization dedicated to...


  • Stamford, Connecticut, United States macy's Full time

    Macy's is seeking a detail-oriented and organized Administrative Support Team Associate to join our team at the Stamford Town Center. This role will play a vital part in maintaining the smooth operation of the Store Management Office.Job SummaryThe Administrative Support Team Associate is responsible for organizing the Store Management Office, executing...

  • Finance Director

    1 week ago


    Stamford, United States BlueTriton Brands Full time

    Primo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and conveniently packaged branded beverages distributed across more than 150,000 retail outlets. Job Description Primo Brands is currently seeking...

  • Manager, Finance

    2 weeks ago


    Stamford, United States BlueTriton Brands Full time

    Primo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and conveniently packaged branded beverages distributed across more than 150,000 retail outlets. Job Description Primo Brands is currently seeking a...