Administrative Assistant II

2 weeks ago

Washington, United States Events DC Full time
Job Description

This is a responsible position, which involves providing general administrative support work to Center Divisions. Work involves the performance of complex duties requiring substantial secretarial and administrative experience and the ability to exercise considerable independent judgment. Employees in this classification are expected to be/become well informed in regard to broad divisional matters. Work is performed under only general supervision after the employee has learned established policies and procedures. Employees are often free to establish their own method for completing the work and are expected to establish priorities. Incumbents receive supervision from Division Directors and may supervise secretarial staff.

Responsibilities

  • Provides a wide range of administrative services, i.e., support, coordination, planning, and follow-up on diverse division activities.
  • Compiles materials and agenda for a variety of meetings.
  • Provides typing services for correspondence, memoranda, and other communications.
  • Initiates, implements, and advises on improvements in division procedures.
  • Acts as liaison for Director with clients, contractors, and a variety of officials.
  • Composes correspondence for signature.
  • Opens, sorts, and prioritizes incoming mail for the Division.
  • Establishes and maintains filing system.
  • Answers and screens incoming telephone calls and takes messages.
  • Provides liaison with Management Services Department regarding travel and accommodation arrangements.
  • Maintains confidentiality of sensitive issues and materials.
  • Performs a variety of related tasks and duties as assigned.
Qualifications
  • High School Diploma or equivalent.
  • Minimum typing speed of 65 wpm.
  • Three (3) to four (4) years of responsible and diverse office experience in environments requiring initiative and resourcefulness.
  • Proficiency in MS Office Suite.

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