Administrative Assistant
4 days ago
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Description
BEL Environmental Engineering, LLC (BEL) is a growing civil and environmental engineering, consulting firm. BEL is dedicated to providing their clients with the highest quality of work and the best client experience while enabling our team members to develop to their fullest potential.
We are seeking a detail-oriented and organized Administrative Assistant with accounting experience to join our team. The ideal candidate will support our administrative and financial operations, ensuring smooth and efficient office management.
ADMINISTRATIVE DUTIES
- Support management and team members with administrative tasks as needed to ensure smooth operations.
- Respond to general business emails, vendor emails and phone calls.
- Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
- Sorts and distributes mail and deliveries; May include dropping packages at post office/FedEx/Ups
- Helps coordinate office social events such as happy hour, company meetings, and other activities
- Assists with preparation and cleanup related to office events and meetings.
- Perform general housekeeping tasks to maintain a clean and professional office environment.
- Other tasks as assigned.
- Assist with accounts payable and receivable, including processing invoices and payments, identifying discrepancies.
- Scan and upload invoices and documents as appropriate.
- Monthly Credit Card statement reconciliation and entries.
- Manage business vendors and new vendor setup by serving as accounts payable liaison for communicating requirements.
- Preparing and organizing weekly payment runs for review.
- Monitor email inbox for invoices due to vendors.
QUALIFICATIONS
- High School Diploma or equivalent; associate or bachelor's degree preferred but not required.
- Three (3) years+ previous experience as an Administrative Assistant, Accounting Assistant/Clerk or Office Admin Assistant.
- Proficiency in MS Office (Word, Excel, Outlook)
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multi-task.
- Ability to work independently on assigned tasks as well as to accept directions or given assignments.
- Must have good communications skills, be able to work as part of a team, and be able to follow instructions accurately.
- Knowledge of basic bookkeeping procedures is a plus.
- Experience with Deltek Ajera is preferred.
- Experience in a consulting or engineering firm is preferred.
This position is currently accepting applications.
-
Administrative Assistant
4 weeks ago
Livonia, Michigan, United States Teddy's Lawn & Landscape Full timeUnlock Your Potential as a Billing & Office Operations AssistantAre you looking to expand your administrative and financial management expertise? Do you want to play a crucial role in the success of a dynamic company? Look no further than Teddy's Landscape in Livonia, MI.About the RoleWe are seeking a highly skilled Billing & Office Operations Assistant to...
-
Contingent Administrative Assistant
3 weeks ago
Livonia, Michigan, United States Trinity Health Full timeJob Summary:As a Contingent Clerical professional at Trinity Health, you will play a vital role in providing administrative support for the HR Service Center. Your primary responsibility will be to assist managers, colleagues, and vendors in the analysis and resolution of issues related to talent management administration.Key Responsibilities:Provide...
-
Administrative Assistant
3 weeks ago
Livonia, Michigan, United States Starfish Family Full timeJob SummaryThe Receptionist will provide exceptional customer service and administrative support to our team. This role involves handling a variety of general office duties, including greeting visitors, answering phones, and managing correspondence.Key ResponsibilitiesCustomer Service: Greet all visitors, team members, and families with a warm and welcoming...
-
Accounting Administrative Assistant
3 weeks ago
Livonia, Michigan, United States Sage Solutions Group Full timeJob Title: Accounting Administrative AssistantJob Summary:Prism Specialties, a disaster restoration company, is seeking an Accounting Administrative Assistant to join their team. Under the direction of the Controller, the Accounting Administrative Assistant is responsible for various clerical and accounting tasks to ensure efficient communication and work...
-
Accounting Administrative Assistant
3 weeks ago
Livonia, Michigan, United States Sage Solutions Group Full timeAccounting Administrative AssistantJob SummarySage Solutions Group is seeking a highly skilled Accounting Administrative Assistant to join their team. As a key member of the accounting department, this individual will be responsible for providing administrative support to the Controller and other team members. The ideal candidate will have a strong...
-
Accounting Administrative Assistant
3 weeks ago
Livonia, Michigan, United States Sage Solutions Group Full timeJob SummaryPrism Specialties, a disaster restoration company, is seeking an Accounting Administrative Assistant to join their team. Under the direction of the Controller, the Accounting Administrative Assistant is responsible for various clerical and accounting tasks to ensure efficient communication and work among staff members. This is a travel position...
-
IT Network Administrator
3 weeks ago
Livonia, Michigan, United States GDI Infotech Full timeJob OverviewGDI Infotech is seeking a skilled IT Network Administrator to oversee and participate in all network operational activity, including network system administration, capacity planning, network performance, data, and network security.This is an onsite contract position in Livonia, Michigan, requiring a U.S. Citizen or U.S. Permanent Resident for...
-
Administrative Services Director
3 weeks ago
Livonia, Michigan, United States BELFOR Group Full timeThis position is responsible for overseeing the company's support staff, ensuring they are running smoothly and efficiently.The ideal candidate will have excellent organizational and planning skills, with the ability to manage and coordinate administrative assistants.Key responsibilities include:Organizing and planning administrative tasksOverseeing the work...
-
Administrative Support Specialist
3 weeks ago
Livonia, Michigan, United States Samco Facilities Maintenance Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Samco Facilities Maintenance. As an Administrative Assistant, you will be responsible for providing exceptional customer service, handling customer inquiries, and supporting our office personnel in their daily tasks.Key ResponsibilitiesAnswering...
-
Office Administrator
4 weeks ago
Livonia, Michigan, United States Institute of Inspection , Cleaning and Restoration Certification Full timeJob SummaryWe are seeking a highly organized and customer-focused Office Administrator/Manager to join our team at Kapi Restoration Company. This role is essential to our continued success and offers opportunities for professional growth within a supportive and collaborative environment.Key ResponsibilitiesProvide exceptional customer service through timely...
-
Office Administrator
4 weeks ago
Livonia, Michigan, United States Institute of Inspection , Cleaning and Restoration Certification Full timeJob SummaryThe Office Operations Specialist plays a vital role in ensuring the smooth functioning of our office. This position involves a wide range of responsibilities, including customer service, administrative support, office management, financial support, project coordination, and data management.Key Responsibilities:Provide excellent customer service...
-
Administrative Operations Coordinator
3 weeks ago
Livonia, Michigan, United States Teddy's Lawn & Landscape Full timeExpand your administrative expertise by playing a key role in the success of Teddy's Lawn & Landscape in Livonia, MI. The Billing & Office Operations Assistant streamlines and manages client accounts while ensuring the office's daily operations run smoothly.This opportunity allows you to advance your office management skills and join a dedicated team that...
-
Sales Administrative Assistant
4 weeks ago
Livonia, Michigan, United States Storch Products Full timeJob SummaryWe are seeking a highly organized and detail-oriented Sales Administrative Assistant to join our team at Storch Products. As a key member of our sales team, you will be responsible for providing exceptional customer service, processing orders, and supporting sales efforts.Key Responsibilities:Answer customer calls and direct them to the...
-
Accounting Assistant
4 weeks ago
Livonia, Michigan, United States Sage Solutions Group Full timeAccounting Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Accounting Administrative Assistant to join our team at Sage Solutions Group. The ideal candidate will have a strong background in accounting and administrative support, with excellent communication and interpersonal skills.Responsibilities• Coordinate...
-
Livonia Center Assistant
3 weeks ago
Livonia, Michigan, United States Kumon Full timeJob Summary: We are seeking a highly organized and detail-oriented Center Assistant to join our team at Kumon. As a key member of our administrative staff, you will be responsible for providing exceptional customer service to students and parents, answering phone calls, and assisting with various administrative tasks.Key Responsibilities: Answer incoming...
-
Aerospace Contract Administrator
3 weeks ago
Livonia, Michigan, United States Héroux-Devtek Full timeJob Summary:The Contract Administrator – Delivery & Pricing provides efficient procedural and clerical support between Electronics and customer contacts. This role is responsible for ensuring excellent customer service, monitoring customer requirements, and scheduling deliveries to meet customer needs.Main Responsibilities:Works cooperatively with all...
-
Executive Assistant to CEO
3 weeks ago
Livonia, Michigan, United States Browning & Associates, P.C. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO. The ideal candidate will have excellent communication skills, be proficient in Office apps, and have a strong ability to multitask.Key ResponsibilitiesScreen and compile information from various sources, including messages, phone...
-
Executive Assistant to CEO
1 month ago
Livonia, Michigan, United States Browning & Associates, P.C. Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Executive Assistant to support our CEO. As a key member of our team, you will be responsible for managing the CEO's schedule, coordinating travel arrangements, and ensuring the smooth operation of our office.The ideal candidate will have excellent communication skills, be proficient in...
-
Litigation Legal Assistant
4 weeks ago
Livonia, United States Powerwell Full timeJob DescriptionJob DescriptionJOB DESCRIPTION:Our client is a growing AV® rated law firm with offices in Livonia, MI who are actively seeking experienced candidates interested in advancing their careers. They’re a broad-service law firm dedicated to professional excellence and superior results.We are currently searching for legal assistant with 5-10 years...
-
Medical Assistant
4 weeks ago
Livonia, Michigan, United States Michigan Institute of Urology PC Full timeJob Title: Medical AssistantMichigan Institute of Urology PC is seeking a highly skilled and dedicated Medical Assistant to join our team.Job Summary:The Medical Assistant will provide administrative and clinical support to our medical team, ensuring the highest level of patient care and satisfaction.Key Responsibilities:Prepare procedure rooms for local...