Administrative Assistant II

6 days ago


Madison, United States U W-MADISON DIV. CONTINUING STUDIES Full time

JOB REQUIREMENTS: Job Summary: The Administrative Assistant II supports both the Office of the Chair and the Financial Services team within the Department of Family Medicine and Community Health (DFMCH), each at a 50% capacity, under the supervision of the Administrative Manager. In the Office of the Chair, this role supports the reception desk by serving as the main point of contact for guests, answering the phones, ordering supplies for the department, being the liaison between DFMCH and the building manager, processing key and locker requests, processing building access requests, and other administrative duties as assigned. Under the Financial Services team, this role provides administrative support, including but not limited to, UW payroll funding data entry, updating financial reports, reviewing and tracking transaction accuracy, purchasing requests, assisting with Advarra, processing miscellaneous receipts, and scheduling meetings. Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision 15% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures 15% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials. 5% Co-trains student workers on front desk duties, including but not limited to, mail in/out, answering... For full info follow application link. The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/C58889A12BC9444C



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