Administrative Assistant Indirect Procurement Global Business Services

3 days ago

Chicago, United States McDonald's Corporation Full time

Job Description

We are looking for a dynamic administrative assistant to support multiple executives across multiple functions, including the VP Indirect Sourcing and the senior directors across Procurement within Global Business Services. This is an excellent opportunity to build upon your professional experience in a fast-paced team environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions. If you possess strong organization and interpersonal skills and have a history of getting results in a team environment, this could be the role for you

Responsibilities:

  • For VP level provide extensive calendar management and complex senior leadership and external meeting planning in Outlook; manage all travel arrangements and logistics including itinerary building (travel arrangements, passport and visa documents) and expense report processing
  • For Senior Director level: provide calendar support, particularly for large group meetings involving members of executive management, cross functional teams, and/or external supplier stakeholders and travel support
  • Become an expert user of the systems and processes deployed by the Global Indirect Procurement function (buying portal, travel, credit cards, etc.) to provide feedback used to improve user experience and become an internal champion.
  • Develop and maintain working relationship with strategic suppliers, consulting partners, including balancing priorities and setting expectations.
  • Develop and maintain key internal working relationships with peers supporting the MCD senior leadership team Global Business Services Organization , key market leadership stakeholders and cross-functional peers and leaders
  • Participate in the coordination and editing of communications, processes, tasks, and timelines that align with and support the overall goals of the team and organization while taking advantage of new and changing technology available to our teams
  • Manage internal websites, communication platforms (Microsoft Engage, etc.), org charts and content related to the Global Indirect Procurement function.
  • Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
  • Process correspondence and invoices for departments supported

Benefits eligible: Yes
Bonus eligible: Yes
The expected salary range for this role is $30.58 - $36.69 ** / per hour**

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.

Qualifications:
Qualifications

  • Minimum 5 years experience supporting team executives in a corporate environment
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams) and WebEx or similar meeting tools with demonstrated ability to learn new technology capabilities

Preferred Qualifications:

  • Polished professional comfortable interacting with Executive level management
  • Demonstrates ability to handle and maintain confidential information
  • Excellent communication skills
  • Must be very proactive and energetic, self-led, and results oriented
  • Embraces team first approach
  • Demonstrates a strong ability to influence with superior negotiation skills
  • Quick learner and ability to understand complex business issues with demonstrated ability to complete large volumes of work efficiently and effectively
  • Ability to be a culture agent, being the first impression and interaction for many external stakeholders
  • Must be organized, motivated with superior follow-through
  • Must be able to prioritize and work well under pressure
  • Ability to adapt to a constantly evolving business and work environment

Additional Information

Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment.

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.

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