Paralegal/Legal Assistant

3 months ago

Toledo, United States Donatech Full time
Position would require the candidate to be a W2 employee of Donatech.
US Citizenship/Permanent Resident Required.

The NDA Compliance Paralegal is primarily responsible for supporting OC's Intellectul Property protection program by managing the global process of receiving requests for and executing the company's Non-Disclosure Agreements (NDA). The successful candidate will also collaborate with the Contract Administrator paralegal and across Legal Operations to support compliance with OC's Levels of Authority Policy and related controls. The successful candidate will be expected to continuously identify opportunities to improve processes that promotes and ensures pragmatic, effective, efficient and sustainable NDA and contract management processes.
This position reports to the Director of Global Compliance.
RESPONSIBILITIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Work closely with the legal team to review, draft, and negotiate NDAs
Deliver exceptional customer service to internal partners, teams, and customers
Utilize various tools that support the receivinging, processing, and execution of NDA requests, including Icertis Contract Management, MS Office and any new technologies that improve efficiency
Develop and revise timelines, procedures and training that support compliance with the NDA process, including when, why and how NDAs are used
Define, analyze, and monitor performance metrics to ensure accurate, efficient, and timely processing of NDA requests
Coordinate and gather information, materials, documents and reports which are necessary to respond to inquiries
Assist in training and advising regional partnerss to ensure global compliance of NDA and contract administration
Utilize workflow tools to obtain appropriate corporate approvals and ensure intended OC signer is authorized
Assist and support the review of sale-side (commercial) contracts and record key terms in the Contract Management system
Assistt and support the review buy-side (sourcing) contract record data pertaining to OC's internal signature authority policy (Levels of Authority) for accuracy and assist sourcing team to address errors
Assist employees in their understanding of the Levels of Authority Policy
Track and remediate policy and process violations as appropriate
Assist in maintaining a database for Powers of Attorney and Delegations of Authority
Assist in periodic audits to verify that all required contracts are in the Contract Management system and in compliance with corporate policy; ensure timely remediation of failures identified during audit testing
Prepare reports, metrics, correspondence and memoranda as identified, needed and required
Collaborate with the Global Compliance team in corporate policy management and various other compliance efforts as a member of Global Compliance Operations
Work with and occasionally take on additional tasks as needed by Legal Operations

JOB REQUIREMENTS:
Education & Experience:
Post-secondary paralegal certification/ degree or 5 Years equivalent paralegal experience required
Bachelor's degree - Preferred
Project Management - Preferred
Knowledge, Skills, and Abilities:
General knowledge of legal terminology and principles.
Expertise using contemporary office technology, equipment and applications, including SaaS/Cloud systems, Micosoft 365 (Word, Excel, Outlook, Access, etc.
Demonstrated ability to utilize technical information to make independent decisions and make recommendations to attorneys and internal customers.
Expertise in legal research and analyzing and reviewing legal documents resulting in an error free end product.
Demonstrated ability to timely create and execute action plans across multiple projects.
Demonstrated ability to communicate effectively both verbally and written.
Demonstrated ability to provide high level support to various stakeholders across a heavily matrixed global organization.
Personal Characteristics:
High ethics and integrity
Exceptional attention to detail required
Ability to maintain confidentiality and high ethical standards
Exceptional English communication skills both orally and in writing
Strong organizational skills and ability to organize and prioritize workload
Ability to handle high-stress situations
Demonstrated ability to establish and maintain effective team collaboration and working relations with others
Flexibility to work beyond normal business hours when necessary
Ability to communicate effectively with sr. leaders as well as inside and outside counsel.

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