Legal Administrative Assistant

1 month ago

Toledo, United States Shumaker, Loop & Kendrick, LLP Full time

Join Shumaker, where the excitement of legal excellence intersects with an enjoyable and vibrant workplace We are not just an AmLaw 200 law firm, we are a dynamic, community-focused firm that thrives on the energy and enthusiasm of serving our clients and communities. At Shumaker, we believe in blending professionalism and fun, making us the perfect destination for those who seek both career growth and a lively, engaging work culture.


Summary:

A Legal Administrative Assistant (LAA) is responsible for assisting in day-to-day operations of attorney practices, including carrying out administrative services, providing support to practice group(s) to which the LAA is assigned, and ensuring that attorneys are able to provide exceptional service to their clients. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced and dynamic workplace.


FLSA Status:

Hourly Non-Exempt


Reporting Structure:

Responsible for and accountable to assigned attorneys and the Office Administrator.


Essential Duties:

Maintains regular and punctual attendance.

Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms, indices, and other related documents.

Receives, reads, and routes incoming mail.

Transcribes dictation.

Answers telephone and routine questions. Routes calls as needed to appropriate members within the organization.

Manages appointments and maintains updated contacts.

Calendars all relevant deadlines.

Manages multiple time-sensitive projects.

Tracks case costs by verifying outstanding balances with attorney, clients, and providers.

Keeps clients informed by maintaining contact, communicating case progress.


Other Responsibilities:

Performs other work-related duties as assigned and appropriate for specific area(s) of law as assigned.

Attends staff meetings.

Assists other Shumaker legal assistants as needed with workload.

Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional publications.

Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job accomplishments.


Education, Experience and Skills Required:

Associate or bachelor’s degree with three or more years of experience in administrative assisting. Law firm experience preferred, but not required. Advanced verbal and written skills including strong command of spelling, punctuation, and grammar.

Interpersonal skills to maintain strong client and co-worker relationships.

Highly organized and with an acute attention to detail.

Confidential and Dependable.

Types a minimum of 60 wpm.

Basic knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.

Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.


Physical Requirements:

Standing and walking regularly, up to two hours per day.

Sitting position, static for up to one-half hour at a time, up to six hours per day.

Lifting and carrying up to 20 pounds occasionally.

Bending and stooping regularly, up to one hour per day.

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