Administrative Assistant

3 weeks ago

Atlanta, United States Gresham Smith Full time

As a multimarket firm, we touch many areas of life: from designing highways and bridges that connect people, to clean water systems, to hospitals and corporate campuses of the future. That's why we're able to offer endless opportunities for people to hone their skills and strengthen their understanding of different disciplines and perspectives. Administrative Support is central to the success of the firm and behind all the hard work is a team of really sharp, down-to-earth people who love a good challenge - and a good time.

Gresham Smith is looking for an Administrative Assistant to support our Atlanta Midtown office.

Responsibilities may include:

  • Provides general administrative support for office staff, as needed, with miscellaneous and general tasks.
  • Answer phones, route calls, take messages, answer inquiries, greet incoming clients/guests. Maintain voice mail system.
  • May assist with tracking information such as insurance certificates, contracts, and other misc. project data.
  • Organize and maintain clean office environment, including common areas. Order supplies and service work. Arrange office equipment and facilities maintenance. Process incoming/outgoing faxes.
  • Process and distribute all outgoing and incoming mail and packages through USPS, UPS, FedEx, courier and overnight services. May include taking FedEx to carrier if needed.
  • Schedule and coordinate appointments, calls, travel, training classes and site visits including ordering food, set up, and clean up as required. May support events of various sizes and occasionally require after hours support.
  • Process weekly expense reports for staff and support timesheet submission coordination, if needed.
  • Prepare check requests as needed, including society memberships, licensure renewals, and miscellaneous invoices.
  • Proactively plan and support internal and external events and meetings to support the People and Culture pillar of our strategic plan.
  • May support other general tasks, as needed.
Minimum Qualifications:
  • High school diploma (or GED) is required; some administrative experience preferred.
  • Good communication skills; oral and written
  • Consistent professional dress and manner
  • Self-motivated and able to work independently
  • Able to contribute positively as part of a team, helping staff as requested
  • Able to lift up to 20 lbs.
  • 1-3 years' experience supporting an Architectural/Engineering/Design firm, is preferred.
  • Deltek Vantagepoint, Adobe Pro, and Newforma software knowledge also preferred
  • Intermediate Microsoft Office Suite skills including Outlook, Word, Excel, Powerpoint and Teams

Gresham Smith is committed to fostering a diverse workforce and is proud to be an Affirmative Action/Equal Opportunity Employer of Minorities/Women/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, national origin, veteran status, disability, or any other classification protected by law.

Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.

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