HR/ Onboarding Coordinator

4 weeks ago

Palm Beach Gardens, United States Esquire Law Full time
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Human Resources/Onboarding Coordinator - Esquire Law Services, LLC

MISSION STATEMENT: Esquire Law Services' Mission is to be the leader in management, technology development and implementation for law departments and law firms.

The entire team of Esquire Law Services is dedicated to protecting our clients' rights and to obtaining financial justice from the parties responsible for their losses. We pride ourselves on forging meaningful relationships with our clients, building trust, and imparting our principal values into our individualized approach to each case. We are privileged to serve our clients in our community. We maintain a commitment to excellence and justice with an unrelenting devotion and dedication to our core principles.

VISION: Using our law knowledge combined with data science, we strive to advance the legal space with lawyer-led and tech-driven approaches to modernize and improve how we manage cases. We strive to handle each matter with accountability and responsiveness, as if we were representing ourselves.

OFFICE CULTURE: In this corporate office, there is an unwavering commitment to fostering positive culture, diversity and inclusivity. We want to celebrate you on your birthday, provide you with free breakfast every Friday, and empower you to contribute your unique talents to the collective success of the firm. The environment fosters not only hard work, but creativity, and we want you to join us

THE ROLE: The HR/Onboarding Coordinator is responsible for providing HR assistance and confidential administrative support to the Human Resources Department. As a member of our team, you will also be responsible for providing HR support to our employees and our management team.

Responsibilities:
  • Develop and administer onboarding path and career journey for organization.
  • Conduct New Hire Orientations for PGA employees.
  • Crafting and sending communication with information about the company, policies & procedures, onboarding, training, equipment, dress code, parking options.
  • Ensuring new hires have technical assistance to properly set up their hardware/software and distribute manuals, passwords, and guidelines, as needed.
  • Coordinating onboarding presentations and occasionally hosting orientation sessions as needed.
  • Aligning new employees with hiring managers and Operations staff and communicating involvement procedures.
  • Identifying innovative and creative new ways to onboard new employees and reach more scalable and measurable onboarding experience.
  • Preparing and distributing onboarding welcome gifts.
  • Assist with employee relations for the PGA facility.
  • Verify I-9 documentation and submit documents via E-Verify for employment eligibility.
  • Administer Access Cards to all PGA new hires and initiate recovery for PGA separations.
  • Initiate equipment recovery process from separated PGA employees.
  • Back-up to process worker's compensation claims and maintains OSHA 300 Logs.
  • Assist in ad-hoc HR projects, like employee surveys and culture building activities.
  • Coordinate special events planning for PGA location (Birthdays, Holidays, Special events).
  • Act as point of contact for newly hired and newly onboarded employees.
Qualifications:
  • Associate Degree or 3 years HR work experience equivalent.
  • Excellent verbal and written communication to interact clearly with incoming new hires, vendors, and current employees.
  • Professionalism, patience and listening to respond appropriately and interact positively with employees and new hires.
  • Organization and Time Management to keep accurate records, find important information quickly and prioritize and complete a side variety of tasks throughout the day.
  • Highly professional and able to use good judgment and maintain a high level of confidentiality and sensitivity.
  • Ability to read, comprehend and write English.
  • Computer skills including Outlook, MS Excel, and MS Word.
  • Ability to understand and follow instructions, ability to learn the methods of various tasks, ability to maintain effective working relationships with other employees.
  • PHR preferred.
  • Paychex HRIS preferred.
Job Type: Full-time

Salary: $26.00 - $28.00 per hour

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance


This position is currently accepting applications.

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