Administrative Assistant

2 weeks ago

Buffalo, United States Horizon Services Full time
Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place

Apply to be an Administrative Assistant today

"The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding"

-Sarah K, Administrative Assistant

What will your day look like?

At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help We offer a seamless onboarding experience that'll ensure your success in your new role.

As an Administrative Assistant at Horizon, you will...
  • Welcome all visitors of the clinic to create an exceptional patient experience with every interaction.
  • Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older.
  • Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed.
  • Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise.
  • Creative problem solving to support the overall operations of the clinic.
Why choose Horizon to build your career?

Besides the fact that we've been named a Best Place to Work for 16 (yes, 16) years in a row? At Horizon, you can be assured that you will make difference in the lives of others. Even better, your teammates will be just as motivated to make a difference

What we offer that you'll love...
  • Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued.
  • Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more.
  • Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth.
  • Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together
  • Retirement: We know you want to retire comfortably and we're here to help Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future.
  • Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600
  • Paid time off and paid holidays
What makes you a great candidate?

We can't wait to learn more about you Here are a few specifics of what you'll need for the job:
  • High school diploma with 2 years of experience within the customer service or behavioral health field required.
Location

This position will be located at 77 Broadway, Buffalo NY.

Hours

This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance... we can help you create a schedule that works for you, as many locations close early on Fridays

Compensation

Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.55 - $18.55. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually.

Physical demands associated with this position include:
  • Sitting for extended periods, alternating between standing and sitting
  • Mobility required with repetitive wrist, hand, and finger movements
  • Handling light duties, occasionally lifting objects up to 20 pounds

Horizon DEIB Statement:

Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all.

Disclaimers:

Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community.

This information is intended to provide a general overview of the position; it is not a full job description.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrative Assistant

    1 week ago

    Buffalo, New York, United States The Arc Erie County NY Full time

    Job Title: Administrative AssistantAt The Arc Erie County NY, we are seeking a highly skilled and organized Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff, including data entry, filing, and correspondence.Key Responsibilities:Assist in the data entry and database...

  • Administrative Assistant

    4 weeks ago

    buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    2 months ago

    Buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    2 months ago

    buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States Accounting Group of Western New York, CPA, PC Full time

    Company DescriptionAccounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the...

  • Administrative Assistant

    3 weeks ago

    Buffalo, New York, United States Seneca Health Care Center LLC Full time

    Job DescriptionAt Seneca Health Care Center LLC, we are seeking a highly skilled and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and performing various administrative tasks.Key Responsibilities:Greets visitors, answers phone...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States Benderson Full time

    Administrative Assistant, Lease AdministrationPrinciple Duties & ResponsibilitiesUpload lease documents, correspondence, lease links and related documents into MRI computer system and ensure that it is kept up to date and done efficiently. Receive, sort, and distribute the mail as well as support the department lease administration email account to ensure...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States The Arc Erie County NY Full time

    At The Arc Erie County New York, we support children and adults with disabilities and their families in achieving their desired quality of life by creating opportunities through comprehensive quality services. As a leading agency in Western New York for over 71 years, we take pride in our mission and advocacy that builds and strengthens the entire...

  • Senior Administrative Assistant

    7 days ago

    Buffalo, United States M&T Bank Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management

  • Administrative Assistant

    1 week ago

    Buffalo, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Administrative Assistant in Buffalo, New York. This role is central to our operations, involving the management of various office tasks, supervision of administrative staff, and acting as a key point of contact for external communications. Responsibilities: • Oversee...

  • Senior Administrative Assistant

    1 week ago

    Buffalo, United States M&T Bank Full time

    Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank. Primary Responsibilities: Serve as a liaison between manager and bank personnel, responding to questions and issues on departme Administrative Assistant, Administrative, Senior, Communications, Assistant, Operations, Banking

  • Administrative Assistant

    4 weeks ago

    buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Administrative Assistant

    4 weeks ago

    Buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Administrative Assistant

    1 month ago

    Buffalo, United States Lumsden McCormick CPA Full time

    Lumsden McCormick, one of the most respected accounting firms in Western New York and recognized as a Great Place to Work, is seeking a talented administrative professional to join our team. The Administrative Assistant will provide a full range of support services to Partners and professional staff.RESPONSIBILITIESComposing a variety of correspondence and...

  • Administrative Assistant-Medical

    2 weeks ago

    Buffalo, United States Community Health Center of Buffalo Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask...

  • Administrative Assistant

    1 week ago

    Buffalo, United States Horizon Health Services Full time

    Description Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful...

  • Administrative Assistant, ECHDC

    2 weeks ago

    Buffalo, United States Empire State Full time

    *Applicants MUST submit a cover letter with resume to be considered.*Position expected to work onsite and hybrid consistent with New York State.BASIC FUNCTION: The Administrative Assistant will perform administrative and office support activities for the Erie Canal Harbor Development Corporation, the subsidiary of New York State's Empire State Development...

  • Clinical Administrative Assistant

    4 weeks ago

    Buffalo, New York, United States Spectrum Health & Human Services Full time

    Job SummarySpectrum Health & Human Services is seeking a highly organized and detail-oriented Clinical Administrative Assistant to provide administrative support to clinicians, providers, and managers. The ideal candidate will possess excellent communication skills, both verbal and written, and be able to multitask in a fast-paced work environment.Key...

  • Executive Administrative Assistant

    4 weeks ago

    Buffalo, New York, United States Imagine Staffing Technology Full time

    Job DescriptionImagine Staffing Technology is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will have a proven track record of providing exceptional support, managing complex calendars, and coordinating travel arrangements.Key ResponsibilitiesProvide...

  • Administrative Support Assistant

    3 weeks ago

    Buffalo, Texas, United States Texas Department of Transportation Full time

    Position OverviewAs an Administrative Support Assistant with the Texas Department of Transportation, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibilities will include performing a wide range of administrative and office support tasks, such as answering phones, evaluating requests, and maintaining...