Administrative Assistant

4 days ago

Buffalo, United States O-AT-KA Milk Full time

Description

As employees of a farmer-owned cooperative, we come to work every day trying to honor the tireless effort and care these farming families put in every day, all day, 365 days a year. Our farmer-owners tend to think in generations, with some of our farms being run by the same families for over a century. We carry this approach into our business, knowing that each and every one of us makes a difference in allowing these generational traditions to continue, taking pride in knowing that we nourish our friends, neighbors, nation, and even the world with healthy and delicious dairy products. Our products include milk, flavored milk, yogurt, dip, sour cream, cottage cheese, Italian cheese, and ice cream mix marketed under the Upstate Farms®, Bison®, Milk for Life®, and Intense Milk® brands.

Fleet administrative assistant is responsible for managing the administrative tasks related to the company's vehicle fleet, including vehicle registration, maintenance scheduling, driver compliance, data tracking, and ensuring adherence to fleet policies, essentially acting as the central point of contact for all aspects of fleet operations, reporting to a fleet director and supporting day-to-day activities to maintain efficient fleet usage.

Key responsibilities of a fleet administrative assistant may include:

  • Vehicle registration and titling: Processing vehicle registrations, renewals, and title transfers.

  • Maintenance scheduling: Coordinating vehicle maintenance schedules with service providers, tracking repairs, and ensuring timely servicing.

  • Data entry and reporting: Maintaining accurate fleet data in a database, generating reports on fuel usage, mileage, and vehicle utilization.

  • Cost control: Monitoring fleet expenses, identifying cost-saving opportunities, and managing fuel budgets.

  • Policy enforcement: Communicating and enforcing company fleet policies to drivers.

  • Vendor management: Managing relationships with external vendors like repair shops and fuel providers.

  • Accident investigation: Assisting with accident investigations and reporting procedures.

  • Fleet vehicle acquisition: Supporting the process of acquiring new vehicles, including specifications and pricing.

Skills and qualifications for a fleet administrator:

  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)

  • Experience with fleet management software (preferred)

  • Strong organizational and time management skills

  • Attention to detail and ability to maintain accurate records.

  • Excellent communication skills to interact with drivers, vendors, and internal stakeholders.

  • Basic understanding of vehicle maintenance and repair procedures

  • Knowledge of relevant regulations regarding vehicle registration and safety compliance

Pay: $24 -$27 per hour*

*The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill and education as they relate to the position’s qualifications, in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.

Upstate Niagara Cooperative, Inc. is committed to equal employment opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrative Assistant

    1 month ago

    Buffalo, United States The Arc Erie County NY Full time

    At The Arc Erie County New York, we support children and adults with disabilities and their families in achieving their desired quality of life by creating opportunities through comprehensive quality services. As a leading agency in Western New York for over 71 years, we take pride in our mission and advocacy that builds and strengthens the entire...

  • Senior Administrative Assistant

    2 weeks ago

    Buffalo, United States M&T Bank Corporation Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management

  • Senior Administrative Assistant

    5 days ago

    Buffalo, United States M&T Bank Corporation Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management Learn...

  • Senior Administrative Assistant

    4 weeks ago

    Buffalo, United States M&T Bank Full time

    Are you an organized, proactive professional who thrives in a fast-paced environment? Were seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior managemen Administrative Assistant, Administrative, Senior, Operations, Assistant, Banking, Technology, Management

  • Administrative Assistant

    1 week ago

    Buffalo, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity in the financial services industry, specifically searching for an Administrative Assistant based in Buffalo, New York. This role will be centered around supporting our team by ensuring efficient and accurate processing of customer-related tasks.Responsibilities:•...

  • Administrative Assistant

    1 month ago

    Buffalo, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Administrative Assistant in Buffalo, New York. This role is central to our operations, involving the management of various office tasks, supervision of administrative staff, and acting as a key point of contact for external communications. Responsibilities: • Oversee...

  • Administrative Assistant

    6 days ago

    Buffalo, United States Vanguard Temporaries, Inc. Full time

    We are seeking an Administrative Assistant to work in an office in Buffalo, NY.This is a full-time position Monday Friday, 8:45 am - 4:45pm paying $16 ;Requirements:Strong verbal communication skillsGood organizational skills and attention to detail

  • Senior Administrative Assistant

    2 weeks ago

    Buffalo, United States M&T Bank Corporation Full time

    Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank. Primary Responsibilities: Serve as a liaison between manager and bank personnel, responding to questions and issues on departme Administrative Assistant, Administrative, Senior, Communications, Assistant, Operations, Banking

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States CentiMark Full time

    CentiMark Corporation (the nation's largest commercial and industrial roofing contractor) is seeking an energetic and positive Service Administrative Assistant to support our Service Director and Service Sales Representatives in our Buffalo, NY office! This role is paying $22/hr - $30/hr, based on education & experience plus premier benefits! The ideal...

  • Administrative Assistant-Medical

    1 month ago

    Buffalo, United States Community Health Center of Buffalo Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask...

  • Administrative Assistant

    5 days ago

    Buffalo, United States Horizon Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today!"The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients,...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States Horizon Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today!"The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients,...

  • Administrative Assistant

    1 month ago

    Buffalo, United States Horizon Health Services Full time

    Description Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you’re ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful...

  • Administrative Assistant

    1 month ago

    Buffalo, United States Horizon Services Full time

    Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!Apply to be an Administrative Assistant today! "The thing I love the most about my job as an administrative assistant is creating meaningful connections with our...

  • Administrative Assistant

    3 days ago

    Buffalo, United States O-AT-KA Full time

    As employees of a farmer-owned cooperative, we come to work every day trying to honor the tireless effort and care these farming families put in every day, all day, 365 days a year. Our farmer-owners tend to think in generations, with some of our farms being run by the same families for over a century. We carry this approach into our business, knowing that...

  • Administrative Assistant

    4 days ago

    Buffalo, United States O-AT-KA Full time

    As employees of a farmer-owned cooperative, we come to work every day trying to honor the tireless effort and care these farming families put in every day, all day, 365 days a year. Our farmer-owners tend to think in generations, with some of our farms being run by the same families for over a century. We carry this approach into our business, knowing that...

  • Administrative Assistant, ECHDC

    1 month ago

    Buffalo, United States Empire State Full time

    *Applicants MUST submit a cover letter with resume to be considered.*Position expected to work onsite and hybrid consistent with New York State.BASIC FUNCTION: The Administrative Assistant will perform administrative and office support activities for the Erie Canal Harbor Development Corporation, the subsidiary of New York State's Empire State Development...

  • Administrative Assistant

    2 weeks ago

    Buffalo, United States CentiMark Corporation Full time

    CentiMark Corporation (the nation's largest commercial and industrial roofing contractor) is seeking an energetic and positive Service Administrative Assistant to support our Service Director and Service Sales Representatives in our Buffalo, NY office! This role is paying $22/hr - $30/hr, based on education & experience plus premier benefits!The ideal...

  • Administrative Assistant

    4 days ago

    Buffalo, United States CentiMark Corporation Full time

    CentiMark Corporation (the nation's largest commercial and industrial roofing contractor) is seeking an energetic and positive Service Administrative Assistant to support our Service Director and Service Sales Representatives in our Buffalo, NY office! This role is paying $22/hr - $30/hr, based on education & experience plus premier benefits!The ideal...

  • Senior Administrative Assistant

    2 weeks ago

    Buffalo, United States M&T Bank Full time

    Overview: Are you an organized, proactive professional who thrives in a fast-paced environment? We're seeking an experienced Senior Executive Administrative Assistant to provide high-level, complex secretarial and administrative support to our senior management team. In this key role, you'll help streamline daily operations and play a crucial part in...