Executive Secretary

1 month ago

Marion, United States Marion Health Full time
JOB SUMMARY:

This position is responsible for assisting the President/CEO Office with administrative, and secretarial duties related to the overall operation of the Hospital. Specific responsibilities primarily address support for President/CEO and Executive Assistant.

MINIMUM JOB REQUIREMENTS:
  • Associate degree in Secretarial Science or related field and three year's executive level secretarial experience or the equivalent experience -OR-
  • Six year's executive level secretarial experience or the equivalent experience
SKILLS / KNOWLEDGE / ABILITIES:
  • Excellent communication skills to effectively and tactfully communicate with patients and their families and guests, co-workers, managers, providers and other hospital personnel on a one-to-one basis using appropriate grammar, vocabulary and word usage.
  • Interpersonal skills necessary in order to carry out duties in a professional manner, as well as the ability to work well under stress.
  • Excellent time management, and organizational skills.
  • Ability to problem solve, multi-task in a fast-paced setting and work well in a team environment.
  • Developed computer skills to include proficiency with Microsoft Office, telephone system and the ability to learn and proficiently perform computer applications related to department operations and job function.
  • Excellent customer service skills.
  • High degree of accuracy with concentration and close attention to detail.
  • Ability to be discreet and protect the integrity of any confidential matter or information encountered during the performance of job duties.
  • Proficiency in capturing meeting minutes and a strong knowledge of effective meeting minutes formats.
WORKING CONDITIONS:
  • Typical office environment with prolonged sitting.
  • Works with protected health information.
  • Work may be subject to interruptions and occasional high stress levels.
  • Ability to work occasional extended hours, evenings and/or weekends based on the needs of the department.
  • May attend special functions and meetings at various locations within the hospital and community.
PHYSICAL AND MENTAL ACTIVITIES, TOOLS AND EQUIPMENT:
  • Uses computer and other standard office equipment.
  • Repetitive wrist, finger and hand movement and lifting supplies or equipment.
  • Occasional manipulation of large volumes of books, charts, reports or files.
  • Lifting, pushing, pulling, walking, sitting, reaching, bending, kneeling or stooping to perform duties in a safe manner.


Equal Opportunity and Affirmative Action Employer: Minority/Female/Veteran/Disability

Marion General Hospital is a smoke-free environment.

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