Administrative Assistant II, Centers for Education

1 month ago

Cincinnati, United States Xavier University Full time
Job Description

Xavier University's College of Professional Sciences is currently seeking an Administrative Assistant to support and assist the Director of Centers for Education with contracts, administrative task, monitor the budgets and to serve as the point of contract between three educational centers (Center for Catholic Education, Center for Excellence in Education and Montessori Institute) and external clients.

Essential Duties and Responsibilities:
  • Assist in grant management and new grant opportunities.
  • Create contract documents, oversees project management partnerships with K12 schools, and coordinate travel arrangements.
  • Assist with budget administration including the monitoring of relevant funds and orgs, procurement, and reconcile budget expenditures and P-Card.
  • Ensures timely payment for contractors who conduct professional development services.
  • Maintains office environment to include, processes and receive incoming and outgoing department mail, data, and communications, schedules meetings and space; maintains office supplies.
  • Maintains the department and program websites.
  • Coordinates communication and interacts with faculty, staff, students, and visitors.
  • Other duties as assigned
Qualifications:
  • High School Diploma or equivalent. Bachelor's Degree preferred.
  • At least 3 years in a similar role with comparable goals and responsibilities.
  • Ability to adapt to a changing environment and handle multiple priorities.
  • Excellent writing and analytical skills.
  • Proficient in Microsoft Office, with aptitude to learn new software and systems.
Preferred Qualifications and Experience:
  • Experience in higher education
  • Experience with Banner FLAC, Cascade or other web content management system, and XavierBuy/e-Procurement system.
This is an hourly position working 37.50 hours per week. Hourly rate: $19.65

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website.

Review of applications will start on December 4, 2024. Applications will be accepted until the position closes at the University's discretion.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal art and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

Xavier is committed to a diverse and inclusive environment; we welcome a broad spectrum of candidates, and particularly invite applications from women, ethnic and racial minorities, and other individuals who are under-represented in the work force.

Benefits:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
  • Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, and holidays.
  • Tuition remission for employees and their eligible dependents.

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