Associate, Legal Operations

1 week ago

Irvine, United States Hyundai Capital America Full time
Description

Who We Are

Through our service brands Hyundai Motor Finance, Genesis Finance, and Kia Finance, Hyundai Capital America offers a wide range of financial products tailored to meet the needs of Hyundai, Genesis, and Kia customers and dealerships. We provide vehicle financing, leasing, subscription, and insurance solutions to over 2 million consumers and businesses. Embodying our commitment to grow, innovate, and diversify, we strive to reimagine the customer and dealer experience and launch innovative new products that broaden our market reach. We believe that success comes from within and are proud to support our team members through skill development and career advancement. Hyundai Capital America is an Equal Opportunity Employer committed to creating a diverse and inclusive culture for our workforce. We are a values-driven company dedicated to supporting both internal and external communities through volunteering, philanthropy, and the empowerment of our Employee Resource Groups. Together, we strive to be the leader in financing freedom of movement.

We Take Care of Our People

Along with competitive pay, as an employee of HCA, you are eligible for the following benefits:

• Medical, Dental and Vision plans that include no-cost and low-cost plan options

• Immediate 401(k) matching and vesting

• Vehicle purchase and lease discounts plus monthly vehicle allowances

• Paid Volunteer Time Off with company donation to a charity of your choice

• Tuition reimbursement

What to Expect

The Litigation Contracts Associate will support and administer key processes relating to contracts, billing, workflow management, subpoena and dispute management and litigation support. This position will work across all areas within Legal & Compliance to enable the efficient and effective delivery of legal and compliance services to our internal and external stakeholders.

What You Will Do

1. Administration

• Review and process daily inbound legal requests, including, but not limited to, contract review requests and legal advice requests and identify and assign matters as appropriate to responsible attorney/team member.

• Coordinate department and external stakeholder budget activities and accrual reporting.

2. Contracts

• Update and maintain the Legal Team's business-facing contract review tracker.

• Manage the legal contract database on the company network; manage and update Ariba contract system, including uploading documentation, assigning tasks, updating information and publishing contracts

• Secure signatures from the Company's executive team on contracts and agreements and follow up with business units for vendor signatures, including obtaining PARs and drafting contract summaries; process scanning and e-filing of all executed contracts

• Process scanning and e-filing of all executed contracts.

• Act as liaison between Procurement and Legal with respect to assignment of contracts for review and contract status.

3. Litigation Support

• Execute on pre-litigation and litigation matters, including creating files, calendars, check requests and collecting relevant information from business units and outside parties.

4. Subpoena and Dispute Management

• Process incoming subpoenas by identifying, researching and gathering relevant information required to respond to subpoenas served on the company and its affiliates.

5. Process Improvement

• Evaluate current processes for efficiency and recommend enhancements.

• Support the implementation of new processes.

Qualifications

What You Will Bring

• Minimum 4-6 years high-level secretarial and legal support to a group of attorneys in an in-house legal environment.

• Associate's degree required, college degree preferred.

• Excellent Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint).

• Working knowledge of in-house legal department operations.

• Experience using Adobe EchoSign and Ariba contract management system.

• Ability to learn multiple software systems and interfaces.

• Effective time management skills with attention to detail and follow through.

• Excellent communication and interpersonal skills.

• Willingness to undertake substantial and diverse job responsibilities with minimal supervision.

• Ability to multi-task under tight deadlines.

Work Environment

Employees in this class are subject to extended periods of sitting, standing and walking, vision to monitor and moderate noise levels. Work is performed in an office environment.

The posted salary range for this job takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; geographic location, and other business and organizational needs. Successful candidates may be hired anywhere in the salary range based on these factors. It is uncommon to hire candidates at or near the top of the range.

California Privacy Notice

This notice only applies to our applicants who reside in the State of California.

The latest version of our Privacy Policy can be found here . This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended as amended by the California Privacy Rights Act of 2020 ("CCPA").

If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at Privacy2@hcs.com .

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