Administrative Assistant
2 weeks ago
Job Type
Full-time
Description
Administrative Assistant
Full Time (On-site)
M-F, 9:00 AM - 5:30 PM, weekends as needed
IMAGESFX is changing the landscape of what it means to use special effects in the live event industry. From concert touring to nightclubs and lounges, to large-scale settings. We are constantly pushing the boundaries of design and custom fabrication to reimagining how technology can be used, the impossible is being made possible. Over the past year the IMAGESFX team has worked with Paul McCartney, Lady Gaga, Kiss, and Trans Siberian Orchestra, just to name a few.
IMAGESFX Administrative Assistant is assigned by the Director of Touring Operations to support in the advancement of one-offs, residencies and tours by using pre-established procedures and templates to streamline project operations. They work alongside Project Manager(s), who supervises their assignments related to the project and their output.
Responsibilities
PROJECT MANAGEMENT SUPPORT
- Draft initial budget structures and assist in budget iteration, as requested
- Draft initial contracts/change orders and assist in contract iteration, as requested
- Draft initial invoicing schedules and assist in generation of invoices via accounting platform, as requested
- Serve as database master for Monday.com and OneDrive, populating initial information and managing updates
- Manage all IMAGESFX merchandise and tour swag purchases
- Manage all IMAGESFX subcontractor birthday/holiday cards and gifts
- Draft and maintain project operations databases with purchasing and hazmat trucking paperwork
- Actively track and record all purchasing expenses in real-time
- Actively track and record all freight/shipping expenses associated with purchasing in real-time
- Support tracking of all consumable inventory stores in Baltimore Warehouse, Vegas Warehouse and with international partners
- Collaborate with Project Manager(s) and Touring Crew Manager to book travel for tour preps
- Communicate with subcontractors regarding logistics for prep
- Support Touring Crew Manager with recruiting, onboarding and project hire tasks
- Support Touring Crew Manager in the development and execution of technician trainings
- Experts can "expert". Project managers are freed-up to tackle problems in their areas of expertise with peace of mind support.
- Administrative tasks like budgeting, contracting and invoicing have a reduced turnaround time because Project Managers are supported in initial and iteration stages.
- Project management databases are structurally populated and maintained proactively.
- Purchase Orders, Order Acknowledgements, Order Confirmations, Ship Dates, Shipping Addresses, Import/Export Documentation and Tracking Information for all purchases are actively managed in project management databases. Details are kept organized and filed in project databases for all Project Managers and Coordinators to review.
- Expenses associated with purchasing are accurately reported and documented so Project Managers can project costs for budgeting and bill back costs in a timely manner to clients.
- All projects have an accurate hazmat trucking plan with a Driver Binder including all required paperwork completed to DOT regulation.
- When challenges arise related to purchasing or consumable shipments, they are dealt with in an urgent manner and all applicable parties are involved and provided updates.
- Subcontracted team members have reliable communication regarding tour prep/training travel and logistics for their time at an IMAGESFX warehouse
- Health Insurance
- Dental Insurance
- 401(k) Plan
- Supplemental Pay: Additional compensation opportunities
- Paid Time Off (PTO)
- Bachelor's degree
- Detail-minded and highly focused in order to demonstrate accuracy and thoroughness
- Flexibility to work in fast-paced environment with challenging and changing demands
- Able to actively listen and professionally, effectively communicate
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- 18 years of age or older
- Able to pass a background check
-
Administrative Assistant
2 weeks ago
Maryland Line, United States LanceSoft Full timeJob Description: Why Patients Need You: A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with...
-
Administrative Assistant
2 weeks ago
Maryland Line, United States Aditi Consulting Full timeResponsibilities: Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls. Suggest and implement process improvements for administrative tasks carried out across the department. Facilitate resolution of difficult issues and problems that arise within scope of responsibilities. Handle...
-
Administrative Assistant II
2 weeks ago
Maryland Line, United States Washington Metroplitan Area Transit Authority Full timeJob Description Marketing Statement: Join the Metropolitan Transit Police Department (MTPD), the only tri-jurisdictional police department in the United States, serving the District of Columbia, Maryland, and Virginia. We are seeking a detail-oriented Administrative Assistant II to support our dynamic team in managing the background check process for...
-
Administrative Assistant
2 weeks ago
Maryland Line, United States Allegheny East Conference of Seventh-day Adventists Full timePosition The Administrative Assistant will handle and provide information for incoming calls and persons to the school office. Provides secretarial support to the school office by greeting, maintaining school records: school database, calendar, school board meetings, registration and student records. Requirements • Practicing member of the Seventh-day...
-
Executive Assistant/Project Coordinator
2 weeks ago
Maryland Line, United States Federal Hill Solutions Full timeJob Type Full-time Description Klik Solutions, an Inc 5000 Managed services provider in Baltimore, Maryland, is currently seeking talented individuals for a Staff augmentation project at one of our existing clients in Annapolis, Maryland. All work will be performed at the client's location and under the direction of the client's resources. The Executive...
-
Administrative Assistant
3 days ago
Maryland Heights, United States Waste Connections Full timeWaste Connections is looking for a hard working Admin Assistant to join our GROWING team in Maryland Heights, MO. Position Overview: The Administrative Assistant ensures that the office runs smoothly, employees have the necessary resources, and administrative processes are efficiently carried out. The individual in this position is responsible for managing...
-
Administrative Assistant
4 days ago
Maryland Heights, United States Waste Connections Full timeWaste Connections is looking for a hard working Admin Assistantto join our GROWING team in Maryland Heights, MO.Position Overview:The Administrative Assistant ensures that the office runs smoothly, employees have the necessary resources, and administrative processes are efficiently carried out. The individual in this position is responsible for managing the...
-
Physical Therapist Assistant
1 month ago
Maryland Line, United States Amedisys Full timeOverview FULL TIME UPPER MONTGOMERY COUNTY Are you a highly skilled and compassionate physical therapist assistant (PTA) looking for a rewarding career in homecare? If so, we invite you to join our team at Amedisys, one of the largest and most trusted home health and hospice companies in the U . S. Attractive pay $46.02 - $57.53 Enjoy many perks and...
-
Commercial Litigation Legal Scretary
2 weeks ago
Maryland Line, United States RWGroup Full time04th October, 2024 Do you enjoy litigation? Are you an experienced legal secretary/AA? Are you tired of working in a large firm? If so, R & W Group has a great new opportunity! One of our favorite mid-sized law firm clients in Maryland is looking for Commercial Litigation Administrative Assistant to join its Commercial Litigation Department in the firm's...
-
System Administrator
4 weeks ago
Maryland, United States LCG Full timeJob SummaryThe System Administrator is responsible for maintaining and supporting the integrity of the operating system environment and various computer systems.This role involves performing systems maintenance tasks to promote system uptime and efficient performance, including system backups, recovery, and file maintenance.The administrator also acquires,...
-
Bankruptcy Legal AA
1 month ago
Maryland Line, United States RWGroup Full time17th October, 2024 Are you a bankruptcy legal secretary?Would you like to work with a top mid-sized law firm in suburban Maryland?If so, R & W Group has a fantastic new opportunity! One of our favorite law firm clients is looking for a Legal Administrative Assistant to join its Creditor's Rights Department. Primary Duties and Responsibilities: Provide...
-
Residential Portfolio Administrative Assistant
4 weeks ago
Maryland Heights, Missouri, United States VineBrook Homes Full timeJob SummaryAs a Residential Portfolio Administrative Assistant at VineBrook Homes, you will provide exceptional customer service and support to our team and residents. Your primary responsibilities will include general administrative tasks, such as answering phones, responding to emails, and maintaining accurate records. You will also assist with resident...
-
System Administrator
3 weeks ago
Maryland, United States LCG Full timeThis is a unique opportunity to join LCG as a System Administrator, responsible for maintaining and supporting the integrity of the operating system environment and various computer systems.The ideal candidate will have a strong background in system administration, with experience in performing systems maintenance tasks to promote system uptime and efficient...
-
System Application Administrator
4 weeks ago
Maryland, United States Zencon Group Full timeJob SummaryWe are seeking a highly skilled System Application Administrator to join our team at Zencon Group. The ideal candidate will have extensive experience in PeopleSoft 9.2 FSCM, HCM, ELM, and Portal, as well as expertise in PeopleSoft tools 8.59 and later.Key ResponsibilitiesMonitor and maintain all PeopleSoft delivered architecture components.Assist...
-
System Administrator
4 weeks ago
Maryland, United States Jobot Full timeJob SummaryAs a System Administrator at Jobot, you will be responsible for providing support for the implementation, troubleshooting, and maintenance of Information Technology (IT) systems. This includes managing IT system infrastructure and processes related to these systems, as well as providing support to IT systems including day-to-day operations,...
-
Windows System Administrator
4 weeks ago
Maryland, United States Jobot Full timeJob Summary: We are seeking a highly skilled Windows System Administrator to join our team at Jobot. As a key member of our IT department, you will be responsible for providing top-notch support for our IT systems, including implementation, troubleshooting, and maintenance. Your expertise in managing IT system infrastructure and processes will be invaluable...
-
Administrative Specialist I Position
3 weeks ago
Maryland, United States State of Maryland Full timeJob SummaryWe are seeking an Administrative Specialist I to join our team at the State of Maryland. This role will provide administrative support to our attorneys and staff, ensuring the smooth operation of our office.Key ResponsibilitiesManage database at the administrative facing level, organizing and gathering data, use of case management and court filing...
-
Azure Cloud Systems Administrator
4 weeks ago
Maryland, United States GovStaff Full timeJob Title: Cloud Systems Administrator for AzureJob Summary:GovStaff is seeking an experienced Cloud Systems Administrator for a permanent job opening in Aberdeen Proving Ground, MD. The selected professional will be responsible for maintaining and migrating the product technology stack deployed in the Azure IL5 environment, optimizing cloud services, and...
-
Dentist
1 month ago
Maryland Line, United States West Cecil Health Center Full timeWest Cecil Health Center is looking to add to their Dental Practice Team! WCHC is looking for a Dentist, Part Time and/or PRN who is passionate about their work and wishes to make a difference in their community The Dentist position contributes to the successful achievement of West Cecil Health Center's mission by providing friendly, professional and...
-
Before and After School Enrichment Site Manager
4 weeks ago
Maryland Line, United States YMCA of Central Maryland Full timeOverwhelmingly, people who decide they want to be a part of the Y in Central Maryland tell us they do so because it reflects their values and a conscious decision, they've made about how they choose to live their lives. The happiest and most fulfilled Y associates are those who are motivated to help others and who want to be a part of something larger than...