Administrative Assistant
2 months ago
Job Type
Full-time
Description
Administrative Assistant
Full Time (On-site)
M-F, 9:00 AM - 5:30 PM, weekends as needed
IMAGESFX is changing the landscape of what it means to use special effects in the live event industry. From concert touring to nightclubs and lounges, to large-scale settings. We are constantly pushing the boundaries of design and custom fabrication to reimagining how technology can be used, the impossible is being made possible. Over the past year the IMAGESFX team has worked with Paul McCartney, Lady Gaga, Kiss, and Trans Siberian Orchestra, just to name a few.
IMAGESFX Administrative Assistant is assigned by the Director of Touring Operations to support in the advancement of one-offs, residencies and tours by using pre-established procedures and templates to streamline project operations. They work alongside Project Manager(s), who supervises their assignments related to the project and their output.
Responsibilities
PROJECT MANAGEMENT SUPPORT
- Draft initial budget structures and assist in budget iteration, as requested
- Draft initial contracts/change orders and assist in contract iteration, as requested
- Draft initial invoicing schedules and assist in generation of invoices via accounting platform, as requested
- Serve as database master for Monday.com and OneDrive, populating initial information and managing updates
- Manage all IMAGESFX merchandise and tour swag purchases
- Manage all IMAGESFX subcontractor birthday/holiday cards and gifts
- Draft and maintain project operations databases with purchasing and hazmat trucking paperwork
- Actively track and record all purchasing expenses in real-time
- Actively track and record all freight/shipping expenses associated with purchasing in real-time
- Support tracking of all consumable inventory stores in Baltimore Warehouse, Vegas Warehouse and with international partners
- Collaborate with Project Manager(s) and Touring Crew Manager to book travel for tour preps
- Communicate with subcontractors regarding logistics for prep
- Support Touring Crew Manager with recruiting, onboarding and project hire tasks
- Support Touring Crew Manager in the development and execution of technician trainings
- Experts can "expert". Project managers are freed-up to tackle problems in their areas of expertise with peace of mind support.
- Administrative tasks like budgeting, contracting and invoicing have a reduced turnaround time because Project Managers are supported in initial and iteration stages.
- Project management databases are structurally populated and maintained proactively.
- Purchase Orders, Order Acknowledgements, Order Confirmations, Ship Dates, Shipping Addresses, Import/Export Documentation and Tracking Information for all purchases are actively managed in project management databases. Details are kept organized and filed in project databases for all Project Managers and Coordinators to review.
- Expenses associated with purchasing are accurately reported and documented so Project Managers can project costs for budgeting and bill back costs in a timely manner to clients.
- All projects have an accurate hazmat trucking plan with a Driver Binder including all required paperwork completed to DOT regulation.
- When challenges arise related to purchasing or consumable shipments, they are dealt with in an urgent manner and all applicable parties are involved and provided updates.
- Subcontracted team members have reliable communication regarding tour prep/training travel and logistics for their time at an IMAGESFX warehouse
- Health Insurance
- Dental Insurance
- 401(k) Plan
- Supplemental Pay: Additional compensation opportunities
- Paid Time Off (PTO)
- Bachelor's degree
- Detail-minded and highly focused in order to demonstrate accuracy and thoroughness
- Flexibility to work in fast-paced environment with challenging and changing demands
- Able to actively listen and professionally, effectively communicate
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- 18 years of age or older
- Able to pass a background check
-
Administrative Assistant
2 months ago
Maryland Line, United States Allegheny East Conference of Seventh-day Adventists Full timePosition The Administrative Assistant will handle and provide information for incoming calls and persons to the school office. Provides secretarial support to the school office by greeting, maintaining school records: school database, calendar, school board meetings, registration and student records. Requirements • Practicing member of the Seventh-day...
-
Administrative Analyst II
3 months ago
Maryland Line, United States The HR Source Full timeJob Description Our client is looking for outstanding individuals to join their team and contribute to excellence. They are committed to workplace excellence in every area of county government. POSITION DESCRIPTION: Performs professional level administrative work for the Deputy Chief Administrative Officer, the Assistant Chief Administrative Officer and the...
-
Administrative Support Assistant I
1 day ago
Maryland Line, United States Community College of Baltimore County Full timeSalary: $16.29 Hourly Location : Multiple (Indicate locations in Job Description) Job Type: Part-Time Staff Job Number: 2024-334 Division: Enrollment and Student Services Department: Enrollment Services Center Opening Date: 05/16/2024 Closing Date: 1/31/2025 11:59 PM Eastern Class Description The purpose of this class is to provide entry level administrative...
-
System Administrator
1 month ago
Maryland Line, United States Castalia Systems Full timeJob Type: Full-Time Clearance: TS/SCI with Poly Must be a U.S. Citizen This position is contingent on contract award Benefits: Medical, dental, and vision coverage, 401k matching, generous PTO, paid holidays, professional training opportunities, and even pet insurance to ensure your furry friends are cared for too. Job Summary Castalia Systems is seeking an...
-
System Administrator
4 weeks ago
Maryland Line, United States REDLattice Full timeJob Title: System Administrator Location: Maryland Welcome to REDLattice, where cutting-edge technology intersects with national security to address some of the most pressing challenges in the digital landscape. As a leader in Computer Network Operations (CNO), Offensive Cyber Operations (OCO), Electronic Warfare (EW), and Information Operations (IO), we...
-
System Administrator
4 weeks ago
Maryland Line, United States REDLattice Full timeJob Title: System Administrator Location: Maryland At REDLattice, we're redefining the rules of the cyber game. Our mission goes beyond just protecting critical infrastructure-we're boldly exploring cyber strategies that give our nation the upper hand in securing its digital frontier. With cutting-edge tech and brilliant minds, we stay ahead of the curve,...
-
System Administrator
2 weeks ago
Maryland Line, United States REDLattice Full timeJob Title: System Administrator Location: Maryland At REDLattice, we're redefining the rules of the cyber game. Our mission goes beyond just protecting critical infrastructure-we're boldly exploring cyber strategies that give our nation the upper hand in securing its digital frontier. With cutting-edge tech and brilliant minds, we stay ahead of the curve,...
-
JAMF Administrator
1 month ago
Maryland Line, United States LCG Full timeLocation: Bethesda, MD (Hybrid) Required Clearance: Ability to obtain Public Trust LCG is a minority-owned technology consulting firm that has been a trusted partner to more than 40 federal agencies, including 21 of the 27 Institutes and Centers (ICs) at the National Institutes of Health (NIH). For over 25 years, LCG has brought digitization and innovation...
-
Azure Cloud Systems Administrator
1 month ago
Maryland Line, United States GovStaff Full timeGovStaff is seeking an experienced Azure Cloud Systems Administrator for a permanent job opening we have in Aberdeen Proving Ground, MD. Hybrid work arrangement with 2 days per week in the APG, MD office and 3 days remote. Potential candidates must be within commuting distance or willing to relocate. The selected professional will be responsible for...
-
Administrative Support Technician II
1 day ago
Maryland Line, United States Howard County Full timeSalary : $40,456.00 - $77,854.00 Annually Location : MD 21046, MD Job Type: Full Time Job Number: 25-00420 Department: Community Resources and Services Division: Citizen Services - Admin. Opening Date: 01/02/2025 Closing Date: 1/16/2025 11:59 PM Eastern POSITION SUMMARY/CLASS DESCRIPTIONHoward County: Conveniently located in the heart of central Maryland...
-
Executive Assistant/Project Coordinator
2 months ago
Maryland Line, United States Federal Hill Solutions Full timeJob Type Full-time Description Klik Solutions, an Inc 5000 Managed services provider in Baltimore, Maryland, is currently seeking talented individuals for a Staff augmentation project at one of our existing clients in Annapolis, Maryland. All work will be performed at the client's location and under the direction of the client's resources. The Executive...
-
Administrative Assistant
2 months ago
Maryland Heights, United States Waste Connections Full timeWaste Connections is looking for a hard working Admin Assistant to join our GROWING team in Maryland Heights, MO. Position Overview: The Administrative Assistant ensures that the office runs smoothly, employees have the necessary resources, and administrative processes are efficiently carried out. The individual in this position is responsible for managing...
-
Administrative Assistant
4 weeks ago
Maryland Heights, United States NHC Full timePart-Time - Administrative Assistant Maryland Heights Center for Behavioral Health - Are you a passionate Administrative Assistant looking to improve behavioral health in your community? We would like for you to consider our opportunity to help open our new hospital and carry out our vision of bringing communities, healthcare providers, and families together...
-
Administrative Assistant
4 weeks ago
Maryland Heights, United States Waste Connections, Inc. Full timeAccounts Payable Management:-Receive, review, and verify invoices for accuracy, completeness, and proper authorization.-Code and enter invoices into the accounting system, ensuring proper account allocation.-Work closely with the team to ensure accur Administrative Assistant, Administrative, Accounts Payable, Accounting, Assistant, Manufacturing, Support...
-
Administrative Assistant
4 days ago
Maryland Heights, United States Waste Connections Full timeWaste Connections is looking for a hard working Admin Assistant to join our GROWING team in Maryland Heights, MO. Position Overview: The Administrative Assistant ensures that the office runs smoothly, employees have the necessary resources, and administrative processes are efficiently carried out. The individual in this position is responsible for managing...
-
Administrative Assistant
5 days ago
Maryland Heights, United States Waste Connections Full timeWaste Connections is looking for a hard working Admin Assistant to join our GROWING team in Maryland Heights, MO. Position Overview: The Administrative Assistant ensures that the office runs smoothly, employees have the necessary resources, and administrative processes are efficiently carried out. The individual in this position is responsible for managing...
-
Administrative Assistant
5 days ago
Maryland Heights, United States NHC HealthCare Maryland Heights Full timeAdministrative Assistant Receptionist for NHC HealthCare Maryland HeightsNHC HealthCare Maryland Heights is looking for an Administrative Assistant to join the healthcare team. This position serves as the initial contact to visitors, partners, and contractors; and creates a welcoming atmosphere. The qualified candidate for this position should act in a...
-
Administrative Assistant
3 days ago
Maryland Heights, United States NHC Full timeAdministrative Assistant Receptionist for NHC HealthCare Maryland HeightsNHC HealthCare Maryland Heights is looking for an Administrative Assistantto join the healthcare team. This position serves as the initial contact to visitors, partners, and contractors; and creates a welcoming atmosphere. The qualified candidate for this position should act in a...
-
Maryland Line, United States The University of Maryland Global Campus Full timeAdjunct Faculty Financial Decision Making Department of Business Administration UMGC Stateside Location: La Plata, MD University of Maryland Global Campus (UMGC) seeks adjunct faculty to teach on-site in La Plata, MD in the Master of Business Administration Program. Specifically, we are looking for faculty to teach the following course: Financial Decision...
-
Administrative Assistant
2 weeks ago
Maryland City, Maryland, United States General Dynamics Information Technology Full timeJob DescriptionWe are seeking an experienced Administrative Assistant II to join our team at General Dynamics Information Technology (GDIT). This role is responsible for providing administrative support to the Leadership Team, including the Chief and Deputy Chief. The successful candidate will have a strong background in office administration, excellent...