Administrative Assistant

2 weeks ago


Melbourne, United States Leland Management Full time

Job Type

Full-time

Description

Department: Administration

Job Type: Full Time

Hours: 40 hours per week

Job Location: Onsite

Job Overview

As an Administrative Team Lead, you will be a key contributor to the smooth and efficient operation of our office. This role requires a detail-oriented and organized individual with excellent communication and multitasking skills. You will play a crucial part in handling administrative tasks, managing office procedures, and providing support to various departments within the Clubhouse.

Resident Service

The Administrative team Lead has a friendly, personable style with residents. Anticipates residents' needs before they ask. Responds promptly and follows through on resident complaints in an effective and friendly manner. Recognizes and rewards effective resident service of staff. Reviews resident comments. Reply to the residents, resolving issues and/or concerns. Manages resident service problems with minimum assistance from General Manager or Club Manager. Informs General Manager or Clubhouse Manager of serious resident problems. Develops creative solutions to resident service problems.

Primary Responsibilities

  • Welcomes Heritage Isle residents and assist with obtaining car decals, clubhouse access cards, Club Member rules and addressing any concerns.
  • Maintain front desk spreadsheet including details of new residents and tenants, car decals issued, estate sales, overnight parking requests and daily clubhouse checks.
  • Provide clerical office assistance in the form of faxes, copies and scanning documentation, including all car decal forms, age verification documentation, and tenant leases.
  • Work closely with Heritage Isle CAM and staff, providing support as necessary.
  • Listen to all resident concerns and forward to proper entity for action.
  • Observe Clubhouse facilities several times a day to ensure all are operating properly and address any resident concerns.
  • Open the front desk register and enter all sales transactions daily.
  • Maintain resident sign-up sheets and ticket documentation for Clubhouse Events.
  • Receive resident deeds, death certificates and tenant leases and provide to Leland Management staff as necessary to update all HI Accounts (HIDA, Club, HIRVA, Cond)
  • Maintain records for 55+ tracking.
  • Maintain resident/tenant accounts in TEKWave, updating as required.
  • Provide registration links to residents for TEK Control Visitor Management App
  • Work with Heritage Isle Guardhouse staff, including notifications for Clubhouse Events, community Open Houses and Estate Sales.
  • Handle incoming calls, emails, and inquiries, providing information and directing queries to the appropriate personnel.
  • Maintains clubhouse calendar on all club meetings and use of rentals.
  • Issues work orders to appropriate vendors as requested.
  • Assisting with all other duties as assigned.


Requirements

Working Conditions:

This position typically operates in a professional office environment. Must be able to work occasionally on a weekend day.

Salary Description

$16.00 - $18.00 per hour

  • Melbourne, United States Aire Serv Full time

    Qualifications• 2+ years of administrative service experience• Detail-oriented, with superior organizational skills• Multitasking and Time Management skills• Ability to work independently to complete assignments• Strong written and verbal communication skills• Good work ethic and willingness to learn new methods | Responsibilities • The HVAC...


  • Melbourne, United States Orion 180 Full time

    [Administrative Assistant Qualifications and Education Requirements: ]{#ctl00 Main content ucJobOrderNumberAndTitle lblJobOrderInfo} Education: High school diploma or equivalent required. Experience: 3 years of experience working as an administrative assistant in a client/customer service-focused environment. Prior experience in the insurance industry is...


  • Melbourne, Florida, United States Victoria Police Full time

    About the Role:We are seeking experienced Senior Administration Assistants to provide administrative support in the Road Policing Drug & Alcohol Section of Victoria Police.The successful candidates will provide support to the impaired driving enforcement programs, working closely with the administration manager and senior sergeant.Key responsibilities...


  • Melbourne, Florida, United States Azure Summit Technology Full time

    About Azure Summit TechnologyAzure Summit Technology is a leading provider of high-performance RF hardware, firmware, and software products, as well as innovative, practical, multi-function RF systems solutions. Our team of highly qualified RF systems engineers and mission subject matter experts work together in a creative, innovative, and highly...


  • Melbourne, United States Schools (Government) Full time

    Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position...


  • Melbourne, United States Diocese of Orlando Full time

    SUMMARY The administrative assistant enhances administrative effectiveness by providing clerical support to the president, principal and/or other school administrators or department-director level roles. The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports,...


  • Melbourne, Florida, United States Azure Summit Technology Full time

    Job OverviewAzure Summit Technology is a leading defense contractor seeking an experienced Administrative Manager to support daily operations at our Melbourne, Florida facility. The selected candidate will be part of a dynamic, growing, cross-functional team and will be responsible for a variety of administrative functions, including travel arrangements,...


  • Melbourne, Florida, United States Space Coast Property Management a Division of Towers Mgmt Group Full time

    At Space Coast Property Management a Division of Towers Mgmt Group, we are seeking a highly organized and detail-oriented Client Services Administrator to join our team. As a Client Services Administrator, you will be responsible for providing exceptional customer service, handling various administrative duties, and utilizing general office and management...


  • Melbourne, Florida, United States Schools (Government) Full time

    Job SummaryThis is an exciting opportunity to join our team as a Senior Administrative Coordinator. As a key member of the campus principal team, you will provide high-level administrative support to ensure the smooth operation of the campus. Your primary responsibilities will include managing the principal's diaries and appointments, screening telephone...


  • Melbourne, Florida, United States Insight Global Full time

    Job Title: Linux Systems AdministratorJob Summary:We are seeking a highly skilled Linux Systems Administrator to join our team at Insight Global. As a Linux Systems Administrator, you will be responsible for configuring, monitoring, maintaining, and troubleshooting Redhat/Oracle Linux systems. You will also be deploying infrastructure through automation and...


  • Melbourne, Florida, United States Kegman Inc Full time

    Job OverviewKegman Inc, a Women Owned/Service-Disabled Veteran-Owned Small Business, is seeking an Office Administrator to join the team at our headquarters in Melbourne, FL. This position will serve as the first point of contact for guests and employees visiting our office.The Office Administrator will manage the office administration, including...


  • Melbourne, Florida, United States Northrop Grumman Full time

    Job Title: Linux Systems AdministratorWe are seeking an experienced Linux Systems Administrator to join our team at Northrop Grumman. The successful candidate will have a strong background in Linux operating systems and a proven track record of maintaining and supporting complex systems.Key Responsibilities:Maintain and support Linux systems and associated...


  • Melbourne, United States Schools (Government) Full time

    Role [Attendance requirement for this position] An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. ...

  • Office Administrator

    2 months ago


    Melbourne, United States TEKsystems Full time

    Job DescriptionJob DescriptionTEKsystems is seeking a Facilities Coordinator to join a large multinational technology company in Melbourne, FL.We are seeking a motivated, collaborative professional to join our team with an extraordinary customer service focus. In this role, it is important to be a standout colleague who enjoys pursuing any small tasks or...


  • Melbourne, Florida, United States Schools (Government) Full time

    Job Title: Administration AssistantJob Summary:The Administration Assistant will provide administrative support to the Instrumental Music, Performing Arts & Musical Production programs. This role will work closely with the three teachers in charge of these programs and will be responsible for a range of tasks including providing administrative support,...

  • Legal Assistant

    1 month ago


    Melbourne, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in the search for a meticulous Legal Assistant to join our team in Melbourne, Florida. In this role, you will be expected to manage detailed case files, coordinate with professionals for report generation, draft legal documents, and oversee litigation cases. This role is in the legal industry and provides an opportunity...


  • Melbourne, United States Schools (Government) Full time

    Role Attendance may be required for up to 6 days during school holiday periods. A leave purchase of of the hourly rate will be paid for any additional attendance undertaken during the school holiday periods. An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and...


  • Melbourne, Florida, United States Schools (Government) Full time

    Job SummaryThe Education Support Class Assistant will provide administrative support to the school office, ensuring the smooth operation of daily tasks and activities. This role is ideal for individuals who are highly organized, efficient, and able to work independently with minimal supervision.Key ResponsibilitiesProvide administrative support to the school...


  • Melbourne, Florida, United States Health First Medical Group Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Radiology Quality Assistant to join our team at Health First Medical Group. As a Radiology Quality Assistant, you will play a critical role in ensuring the highest quality of patient care and maintaining the accuracy of medical imaging procedures.Key ResponsibilitiesQuality Assurance: Adhere to...


  • Melbourne, Arkansas, United States Ozarka College Full time

    Ozarka College seeks a qualified candidate for the Administrative Specialist III position at the Mountain View campus. This role involves providing support services to students, faculty, and staff, ensuring a positive and productive college environment.Key Responsibilities:Provide friendly and helpful assistance to students, faculty, and staff in person and...