Support Services Specialist

1 week ago

Falls Church, United States Whiteford, Taylor & Preston Full time

Job Title: Support Services Specialist

Location: Falls Church, VA

Job Type: Full-Time, Non-Exempt

About Us:

We are a growing business and litigation law firm with approximately 175 attorneys in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and experienced Support Services Specialist to support our Falls Church Office.

Job Description:

The Support Services Specialist, under the supervision of the Office Administrator, is responsible for providing a wide variety of hands-on support tasks which may include one or more of the following areas of responsibility: ordering monthly office and kitchen supplies; copy, production, and scanning projects; daily mail and shipping; file and records support; hospitality assistance with conference room set up and scheduling; receptionist backup, and facilities support.

Key Responsibilities:

Legal Service Support:

  • Interact and provide professional level support to legal assistants, firm administration, paralegals, associates, and partners.
  • Complete copy, production, scanning projects according to required deadlines utilizing equipment such as: paper cutter, hole driller, bindery equipment, and electric stapler.
  • Operate and maintain all office equipment including high volume copy machines, fax services, and postage meter.
  • Manage distribution of all incoming USPS, FedEx, and UPS mail and packages.
  • Request records or files from off-sight storage and assist Legal Administrative Assistants with file closing process.

Equipment, Facilities, and Inventory Management:

  • Act as the primary point of contact between the local office and central IT department to ensure that all tech-related issues and requests are addressed promptly.
  • Maintain logs and records for tracking, management reports, inventory, and ordering of supplies.
  • Stock and organize all copy rooms and printer stations with adequate supplies ensuring all areas are neat and orderly.
  • Check printers and multi-function equipment regularly to clear errors or paper jams and replace toner for optimum operation.
  • Straighten, organize, and manage all common areas including conference rooms.
  • Assist with box moves, office moves, and occupant moves.
  • Serve as point of contact for facility maintenance issues.
  • Assist with light maintenance and occasional cleaning duties.

Kitchen and Pantry:

  • Keep the kitchen and pantry clean, orderly, and well-stocked throughout the day.
  • Clean refrigerators in kitchens monthly and monitor dishwashers.

Backup and Additional Support:

  • Serve as backup to and relieve the Receptionist for breaks and lunch hours.
  • Provide occasional Legal Administrative support.
  • Perform various other duties as assigned by the Office Administrator.

Education and Experience:

  • High school diploma or equivalent.
  • Two or more years of work experience in a professional environment.

Skills and Abilities:

  • Possess a high level of professionalism, interpersonal etiquette, and customer service skills.
  • Proficient with MS Office Outlook, Word, and Excel, and an aptitude for learning other office-related software.
  • Excellent communication skills.
  • Ability and willingness to work cooperatively and professionally with co-workers and the Office Administrator.
  • Flexibility in work schedule, including availability to work overtime as needed.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional growth and development within a dynamic and supportive environment.
  • A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

  • Medical Assistant Specialist

    4 weeks ago

    Falls Church, Virginia, United States Specialist Office Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Specialist Office. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesTriage patients and provide clinical support as neededPrepare and maintain accurate...

  • Support Services Specialist

    4 weeks ago

    falls church, United States Whiteford, Taylor & Preston LLP Full time

    Job Title: Support Services SpecialistLocation: Falls Church, VAJob Type: Full-Time, Non-ExemptAbout Us:We are a growing business and litigation law firm with approximately 175 attorneys in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and...

  • Support Services Specialist

    1 month ago

    Falls Church, United States Whiteford, Taylor & Preston LLP Full time

    Job Title: Support Services SpecialistLocation: Falls Church, VAJob Type: Full-Time, Non-ExemptAbout Us:We are a growing business and litigation law firm with approximately 175 attorneys in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and...

  • Support Services Specialist

    4 weeks ago

    falls church, United States Whiteford, Taylor & Preston LLP Full time

    Job Title: Support Services SpecialistLocation: Falls Church, VAJob Type: Full-Time, Non-ExemptAbout Us:We are a growing business and litigation law firm with approximately 175 attorneys in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and...

  • Administrative Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States Tuknik Government Services Full time

    Job Overview:Tuknik Government Services is seeking an experienced Administrative Support Specialist to assist the Department of Defense's Office of the Chief Digital and Artificial Intelligence Officer Missions Support Office. The selected candidate will provide comprehensive administrative support services for daily operations across the OCDAO's Missions...

  • Technical Support Specialist

    13 hours ago

    Falls Church, Virginia, United States ARES Solutions, Inc. Full time

    Job SummaryARES Solutions, Inc. seeks a highly skilled Technical Support Specialist to join our team. As a Technical Support Specialist, you will be responsible for providing exceptional customer service and technical support to our clients.

  • Administrative Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States Tuknik Government Services Full time

    We are seeking an experienced Administrative Assistant to support Tuknik Government Services and our government customer in Falls Church, VA.This role will provide comprehensive administrative support services for daily operations across the OCDAO's Missions Support Office.The ideal candidate will have 1-2+ years of office administration experience and 1...

  • Technical Support Specialist

    4 weeks ago

    Falls Church, Virginia, United States ARES Solutions, Inc. Full time

    Job OverviewWe are seeking a highly skilled Technical Support Specialist to join our team at ARES Solutions, Inc. This role will provide Tier II customer support, manage Windows 11 Operating Systems, and troubleshoot VPN connectivity, among other responsibilities.Key ResponsibilitiesProvide technical support to customers via phone, email, or in-personManage...

  • Technical Support Specialist

    4 weeks ago

    Falls Church, Virginia, United States ARES Solutions, Inc. Full time

    Job DescriptionAs a Technical Support Specialist at ARES Solutions, Inc., you will be responsible for providing top-notch customer service and technical support to our clients. Your primary duties will include managing Windows 11 Operating Systems, Server 2022, and ensuring the smooth operation of our help desk services. You will also be responsible for...

  • Administrative Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States Koniag Government Services Full time

    Job Summary: We are seeking an experienced Jr. Administrative Assistant to support our team in Falls Church, VA.About the Role: As a Jr. Administrative Assistant, you will provide comprehensive administrative support services for daily operations across the OCDAO's Missions Support Office. This will include primarily clerical and administrative functions,...

  • Caregiver Support Specialist

    2 weeks ago

    Falls Church, Virginia, United States Sunrise Senior Living Full time

    About the Role:Sunrise Senior Living is dedicated to providing exceptional care and services to seniors. As a Caregiver Support Specialist, you will play a vital role in delivering high-quality care to our residents. Your primary responsibility will be to provide assistance with activities of daily living, attend to individual care needs, and build...

  • Technical Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States ARES Solutions, Inc. Full time

    Job DescriptionAs a Technical Support Specialist at ARES Solutions, Inc., you will be responsible for providing top-notch customer service and technical support to our clients. Your primary focus will be on resolving Tier II customer support issues, managing Windows 11 Operating Systems, and ensuring the smooth operation of our Server 2022...

  • Technical Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States IntelliDyne Full time

    Job SummaryIntelliDyne is seeking a skilled Technical Support Specialist to join our team. As a key member of our IT department, you will be responsible for providing top-notch technical support to our clients. Key Responsibilities Provide daily client interface and represent IntelliDyne in all client engagements Troubleshoot and resolve hardware, software,...

  • Administrative Support Specialist

    4 weeks ago

    Falls Church, Virginia, United States American Care Partners Full time

    Job OverviewWe are seeking an experienced Administrative Support Specialist to join our team at American Care Partners.The successful candidate will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to team members, including drafting...

  • LPN/LVN Healthcare Support Specialist

    4 weeks ago

    Wichita Falls, Texas, United States HealthCare Support Full time

    Job Title: LPN/LVN Healthcare Support SpecialistJob Summary:HealthCare Support is seeking a skilled LPN/LVN to join our team for a 13-week contract in Wichita, Kansas. As a LPN/LVN Healthcare Support Specialist, you will provide high-quality patient care and support to our clients.Responsibilities:* Provide direct patient care and support to clients in a...

  • Dental Practice Support Specialist

    14 hours ago

    Falls Church, Virginia, United States RAMINEH KANGARLOO DDS PC Full time

    Job OverviewThe Dental Practice Support Specialist will be responsible for providing exceptional support to the dental team by ensuring a smooth front desk operation.This role involves greeting patients, scheduling appointments, managing patient records, and handling phone inquiries with a friendly demeanor. The ideal candidate will have strong communication...

  • Support Specialist

    2 days ago

    Falls Church, Virginia, United States FYZICAL Therapy and Balance Centers Full time

    Job OverviewFYZICAL Therapy and Balance Centers is a pioneering healthcare company that embodies innovation and excellence. We're seeking a skilled Support Specialist to join our team, offering job security and opportunities for career growth through continuous education.The ideal candidate will be equipped with state-of-the-art technology and work under the...

  • Administrative Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States HR Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HR.COACH. The successful candidate will provide administrative support to our Senior Minister and other staff members, ensuring the smooth operation of our church.Key Responsibilities:Communications Lead (50%): Maintain church calendars,...

  • Surgical Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States Stryker Corporation Full time

    Job Summary:As a Surgical Support Specialist at Stryker Corporation, you will play a critical role in facilitating surgical procedures and equipment management. This position requires a wide range of knowledge, technical skills, and critical thinking abilities to ensure seamless execution of job functions.Key Responsibilities:* Provide clinical surgical...

  • Surgical Support Specialist

    3 weeks ago

    Falls Church, Virginia, United States Stryker Full time

    Job Summary:We are seeking a highly skilled Surgical Support Specialist to join our team at Stryker. As a key member of our operations team, you will be responsible for providing clinical surgical support by managing all relevant equipment. This includes anticipating related device needs of the O.R. staff and surgeon during surgical procedures,...