Administrative Associate III

2 weeks ago


Prince George, United States Prince George County Public Schools Full time
TITLE:

ADMINSTRATIVE ASSOCIATE III - TRANSPORTATION (8:30 am-5:00 pm)

PRIMARY FUNCTION:

To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

MINIMUM QUALIFICATIONS:
  • Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work
  • Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques
  • Ability to interpret and apply policies and procedures.
  • Ability to type, take and transcribe accurately at a reasonable rate of speed.
  • Ability to establish and maintain effectively working relationships with others.
  • Ability to meet the public effectively.
  • Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO:

Director of Transportation

SUPERVISES:

Staff members designated by the Board or the Superintendent

PERFORMANCE RESPONSIBILITIES:
  • Perform usual office routines.
  • Take and transcribe dictation of various types, including correspondences, reports, notices, recommendations, handbooks, and grant applications.
  • Establish and maintain effective working relationships with others.
  • Maintain such student records as shall be required.
  • Receive and route all incoming calls.
  • Maintain daily teacher/substitute logs and records.
  • Assist teachers in preparing instructional materials as requested.
  • Process all changes and adjustments in student schedules after the second week of the school year.
  • Maintain a log of visitors to the school.
  • Operate word processors, computers, calculators, copier, and facsimile machines.
  • Keep a calendar of all events, activities.
  • Receive, deposit, disburse, and record all monies received by the school, and keep an accurate ledger from which a monthly balance sheet and an annual audit can be made (Secretary III only)
  • Maintain office and school supplies including textbooks, prepare inventories, and requisition supplies used in the school.
  • Perform other duties as assigned.

REQUIREMENTS:

Involves limited physical tasks including lifting, and may involve operation of equipment such as computers, copiers, overhead projectors, etc.

TERMS OF EMPLOYMENT:

12 month contract; A13

EMPLOYMENT:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Personnel.

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