IT Executive Assistant

3 weeks ago


Miramar, United States StevenDouglas Full time

Job Title: IT Assistant

Location: [Location]

Position Overview: We are seeking a highly organized and proactive IT Assistant to provide comprehensive support to our C-suite executives. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Administrative Support:
  • Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize meeting agendas, materials, and minutes.
  • Handle correspondence, including emails and phone calls, ensuring timely responses.
  • Communication:
  • Serve as the primary point of contact for internal and external stakeholders.
  • Facilitate communication between executives and team members, clients, and partners.
  • Project Management:
  • Assist in the coordination of special projects and initiatives.
  • Track project timelines and deliverables, ensuring deadlines are met.
  • Research & Reporting:
  • Conduct research and compile data for reports, presentations, and briefings.
  • Prepare and edit documents, presentations, and reports for executives.
  • Office Management:
  • Maintain organized filing systems and ensure that sensitive information is handled confidentially.
  • Coordinate logistics for company events, meetings, and team-building activities.
  • Financial Tasks:
  • Assist with budget tracking and expense reporting.
  • Process invoices and manage vendor relationships as needed.

Qualifications:

  • Bachelor's degree in Business Administration or related field preferred.
  • 5+ years of experience as an executive assistant or in a similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Experience with Concur
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to prioritize tasks and manage time effectively.
  • Discretion and confidentiality in handling sensitive information


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