Legal Administrative Assistant

4 days ago

Hartford, United States Oak Ridge Legal Search LLC Full time
Job Description:

We are working with a full-service firm seeking a Legal Administrative Assistant with a minimum of three years of experience in the Corporate Department of a law firm, for their Hartford, CT office. This role involves managing administrative tasks, facilitating communication, and ensuring the smooth operation of legal processes within the organization.

Key Responsibilities:
  • Document Management: Prepare, edit, and organize legal documents, including contracts, agreements, and corporate filings.
  • Communication Support: Serve as a liaison between attorneys, clients, and other departments, managing correspondence and inquiries.
  • Calendar Management: Schedule meetings and appointments for attorneys, ensuring all necessary materials are prepared in advance.
  • Filing and Record Keeping: Maintain and update legal files and databases.
  • Billing Support: Assist in entering billable hours and reviewing draft and final bills.
  • Meeting Coordination: Organize and coordinate internal and external meetings, including arranging venues and preparing agendas.
  • General Administrative Tasks: Perform additional administrative duties as needed, such as data entry, managing office supplies, and maintaining a tidy work environment.
Qualifications:
  • Education: Bachelor's degree is preferred, but not required.
  • Experience: A minimum of three years of experience in a legal administrative role at a law firm required, particularly in a corporate environment.
  • Skills:
    • Strong organizational and time-management skills.
    • Excellent written and verbal communication abilities.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
    • Attention to detail and ability to manage multiple priorities in a fast-paced environment.
    • Knowledge of legal terminology and procedures is a plus.
Personal Attributes:
  • Professional demeanor and ability to maintain confidentiality.
  • Proactive and self-motivated with a strong work ethic.
  • Ability to work collaboratively in a team environment, and as an individual contributor.
Benefits:
  • Competitive base salary commensurate with experience.
  • Comprehensive benefits, including but not limited to, medical, dental, vision, life, disability, and a 401(k) plan.
  • A collegial and collaborative work environment.

To be considered, please provide a resume. Cover letters are appreciated, but not required. All applications are confidential.

Oak Ridge Legal Search and the clients we work with are equal opportunity employers and provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. If a level of experience is indicated, this is a guideline only and does not preclude applications from candidates with more or less experience.

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