Admin Assistant II

Req ID: RQ184946

Type of Requisition: SCA

Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph

Public Trust/Other Required: None

Job Family: SCA

Skills:

Detail-Oriented,Microsoft Office,Office Administration,Oral Communications,Written Communication

Experience:

2 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant II, your day-to-day responsibilities will include:

• The AA serves as a transactional support team specialist for two managers and will track work/low for the office team consisting of up to 5 other personnel

• Excellent verbal/ written skills required for correspondence; the AA will be expected to operate with minimal direction and a level of autonomy while interacting closely with teammates to meet office goals

• The AA may participate in meetings throughout WMA

• Will have a government vehicle to use. There will be minimal physical requirements but may be required to lift light boxes or equipment

• A typical 5-day workweek is expected but specific reporting hours are flexible in coordination with management & team to ensure office coverage during core hours

• Working knowledge of Sponsor's logistical and research applications and Sponsor's access request system, electronic communication system and Sponsor Authorities System is desired. Working knowledge of Microsoft Office Suite applications (particularly Outlook, Basic PowerPoint Skills and Basic to Intermediate Excel Skills) is very desirable

• The AA will work with Pivot tables, charts and perform minor Excel manipulation. These processes will be reinforced with office training

• PowerPoint presentations are for office monthly VTC presentations created with supervisor input

• Office training in house provided in subject materials above as needed and once the AA is comfortable, he/she should be able provide subsequent training to other individuals when necessary

• The AA will be responsible for updating phone trees & group accounts, track personnel records, on/off boarding, and access requests

• The AA will update SOPs for administrative processes and provide general duties as a vault custodian

• The AA will maintain an office daily tracker for completion and accuracy of staff/ contractor daily transactional performance

• The daily tracker is an internal daily tasking sheet that maintains all office personnel daily achievements for automated weekly metrics

• Ensuring office inputs are accomplished daily for accuracy in reporting is requested. Update Strategic Plan dates and inputs as provided by management for review by customer management

• Assist in office All Hands, conferences, vehicle/ conference room scheduling, and other ad hoc special functions

• Assistance with events, schedules, and/or ad hoc requirements are accomplished with Office level contractor and division staff. Verify asset management files/records for accuracy and completeness as required

• The review of asset records for accuracy and completion is a daily task as determined by supplied excel spreadsheet review of Sponsor's logistics systems

• These tasks are performed by all and is easily learned

• Adjustments are made in the Sponsor Logistics application by office staff or by the owning organization of the error as determined by management

• Maintain SOPs, User Manual and Work Instructions as necessary per approved changes by management. SOPs are in the office w/step by step instructions

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active Top Secret/SCI with Polygraph clearance

• HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience

• Core hours 9am-3pm

• Proficient Word, Excel, Outlook, PowerPoint

• The position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certification

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

#Jet

The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.