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Office Manager Financial Services

2 months ago

Boston, United States Atrium Staffing Full time
Our client is a global outsourced investment office acting for highly regarded endowments and foundations, senior investment professionals, and sophisticated ultra-high-net-worth families. They build long-term bespoke portfolios for their clients that invest across various traditional and alternative asset classes, with exposures built bottom-up through deep asset manager partnerships. Currently, they are looking to add a Office Manager - Financial Services to their team. Salary/Hourly Rate: $95k - $105k plus Bonus & Profit Sharing Position Overview: The Office Manager - Financial Services will run the Boston office on a day-to-day basis, be an active member of the Business Operations team, and be responsible for all office events and logistics. The role requires someone hands-on, a strong communicator, and well-organized. Responsibilities of the Office Manager - Financial Services:
  • Supervise the Business Operations team to ensure the Boston office runs smoothly.
  • Assist with the logistics and planning for any external client or manager meetings.
  • Ensure the office is always kept clean and tidy, and help with other administration tasks.
  • Lead office projects.
  • Track all key tasks to ensure deadlines and budgets are met.
  • Oversee invoice payment runs and ensure all invoices are paid.
  • Track vendor expenses and travel costs and supervise weekly grocery and supply orders.
  • Troubleshoot employee issues with Concur and Atlas.
  • Travel Plan and execute social events.
  • Manage the schedules for a few Boston-based Partners and Managing Directors.
  • Arrange travel and accommodation for business travel.
  • Organize logistics for meetings and ensure the Partners are prepared for meetings.
Qualifications for the Office Manager - Financial Services:
  • Very strong organizational and administrative skills in a fast-paced environment.
  • Able to manage multiple tasks at once.
  • Strong communication skills.
  • Excellent attention to detail.
  • High degree of professionalism and interpersonal skills.
  • Strong demonstration of Microsoft Excel, Word, and PowerPoint skills.
  • Strong interpersonal and customer service skills, and excellent telephone manner.
  • Team player who is willing to do whatever it takes to contribute to the success of the business.
Education Requirements:
  • Bachelor’s degree and 4 - 5 years of relevant experience.
  • Strong GPA and SAT.
Benefits:
  • Medical, dental, and vision insurance.
  • Short and long-term disability insurance.
  • Life insurance.
  • Flexible spending accounts.
  • Commuter benefits.
  • Paid time off.
  • 401(k) plan with employer matching.
  • The Firm also supports global philanthropy via a charity program and volunteer day.
  • A variety of wellness and social events.