Event Strategy and Planning Coordinator

4 weeks ago

Memphis, United States Vaco Full time

This position involves supporting and assisting Advisors and Senior Advisors on design and audience activation strategies for Standard, Seminar and Signature events. It involves assisting on the execution of the logistical plans and ensuring that event collateral and branding align with campaign messaging.

ESSENTIAL JOB FUNCTIONS

  • Assist on logistical plans for event experiences that align with program and organizational goals by utilizing design principles to coordinate with partners on concepts, design, and engagement strategies.
  • Implement best practices for meeting agendas/recap, event checklist, SOS, RFPs, event budgets, etc
  • Schedules meetings with partners, committees, and other external stakeholders
  • Provide onsite assistance to Advisors and Senior Advisors for complex Seminars and Signature events
  • Under the direction of our leaders, the candidate will eagerly absorb and apply audience engagement techniques across various events. This role demands the ability to juggle several projects simultaneously while maintaining effective communication.
REQUIREMENTS
  • Strong organizational and multitasking skills
  • Extreme attention to detail
  • Time management
  • Strong communication
  • Proficient in Canva and PowerPoint
  • 2-3 years of experience would be required


Ideal Candidate
  • The perfect candidate will possess an acute attention to detail and thrive in a dynamic, high-speed setting
  • They will be dedicated to ongoing learning, proactively seeking ways to enhance their expertise, and understanding of event management
  • Building robust relationships with external partners and earning the confidence of internal team members is essential for this position

Top Daily Job Duties:
  • This role will be responsible for managing the logistical aspects of events including catering, design and managing budgets
  • Provide set up assistance on complex Seminars and Signature events
  • Determine room layouts based upon dimensions and attendee needs
  • Responsible for leading and scheduling planning meetings
  • Responsible for managing timeline and schedule of vendors for standard events


Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
  • Virginia residents may access our state specific policies here .
  • Residents of all other states may access our policies here .
  • Canadian residents may access our policies in English here and in French here .
  • Residents of countries governed by GDPR may access our policies here .
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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