Operations Assistant

1 month ago

Philadelphia, United States CCS Fundraising Full time
Description

Location: Philadelphia (5 days/week in person)

Department: Strategy & Operations

Reports To: Executive Vice President, Strategy & Operations

Type: Full Time

Min. Experience: Entry/Mid-Level

This position is not eligible for employer visa sponsorship.

About CCS Fundraising

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For more than 75 years, CCS has empowered many of the world's greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.

CCS provides tailored support to more than 600 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 17 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.

Understanding the Role

CCS Fundraising is seeking a self-motivated, reliable, and detail-oriented Operations Assistant to provide direct support to our Philadelphia office. The Operations Assistant will be responsible for office administration, meeting and event preparation, data and document tracking, and special projects as necessary.

The ideal candidate is highly resourceful, professional, and capable of managing their workload and prioritizing tasks in a fast-paced, deadline-oriented corporate environment. This is a full-time role and an excellent opportunity to build a career in a mission-driven, growing company.

Responsibilities

• Coordinate day-to-day operations of the office, including taking calls, interfacing with clients and CCS personnel, responding to emails, organizing office security access, addressing meeting requests and deliveries, and maintaining vendor relationships for technology, equipment, and supplies

• Coordinate and support meeting and event planning for internal and external audiences

• Perform administrative tasks as required, including copying, scanning, binding, errands

• Maintain contacts and track key documents and information in team and company-wide databases

• Format, edit, and enhance documents

• Collaborate with team members on special projects

• Develop and sustain a level of professionalism consistent with the firm's mission and values

Qualifications

• Prior administrative experience

• Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs

• High attention to detail

• Strong organizational, time management, and problem-solving skills

• Ability to multi-task effectively

• Outstanding written and verbal communications skills

• Ability to lift 25 pounds as needed

• Friendly and professional demeanor

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

  • Virtual Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States Mom to Virtual Assistant Full time

    We are seeking a highly skilled Virtual Assistant to join our team at Mom to Virtual Assistant. As a Virtual Assistant - Social Media Manager, you will be responsible for handling a variety of tasks to support our business operations.Key ResponsibilitiesSet up and manage online storefronts and e-commerce platforms Update website content and shop pages...

  • Operations Assistant

    22 hours ago

    Philadelphia, Pennsylvania, United States International SOS Government Medical Services Full time

    Job SummaryWe are seeking a detail-oriented and proactive Project Coordinator to assist in the management and execution of designated operational tasks and projects. This entry-level position supports the Special Projects Manager and works closely with various teams including the Contracting Officer's Representative (COTR), Clinical Council, Operations, and...

  • Site Operations Assistant

    1 week ago

    Philadelphia, Pennsylvania, United States J. S. GALATI ENTERPRISES, INC. Full time

    Become a Valued Member of Our Workforce as a Site Operations AssistantCompany Overview:At J. S. GALATI ENTERPRISES, INC., we pride ourselves on our commitment to excellence and safety in all our operations. We are currently seeking a diligent Site Operations Assistant to enhance our project execution and support our skilled workforce.Employee...

  • Operations Manager Assistant

    1 week ago

    Philadelphia, Pennsylvania, United States Compass Group Careers Full time

    Assistant Director of Operations at Compass Group CareersCompass Group Careers is seeking an Assistant Director of Operations to enhance their team. This role is pivotal in ensuring operational excellence and efficiency.Key Responsibilities:Develop and assess operational standards and proceduresOversee safety, sanitation, and maintenance initiativesEncourage...

  • Operations Assistant

    10 hours ago

    Philadelphia, Pennsylvania, United States Emtec Full time

    Job SummaryWe are seeking a highly organized and proactive Executive Support Specialist to provide comprehensive support to our executive team at Emtec. The successful candidate will play a crucial role in ensuring smooth functioning of executive operations by managing schedules, coordinating communications, and handling various administrative and project...

  • Assistant Manager

    13 hours ago

    Philadelphia, Pennsylvania, United States Alro Steel Corporation Full time

    Job Summary:We are seeking an experienced Assistant Manager to join our dynamic management team at Alro Steel Corporation. As a key member of our operations team, you will be responsible for assisting the Manager of the location in managing profit and loss (P&L) results, showroom retail sales, warehouse and processing operations, and inventory management.Key...

  • Facilities Operations Assistant

    1 week ago

    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Position Overview The Facilities Operations Assistant plays a crucial role in ensuring the smooth functioning of event schedules and daily operations within the Perelman Quadrangle facilities and performing arts venues. Key responsibilities include: Event Coordination: Prepare banquet and meeting areas according to client requirements, uphold...

  • Facilities Operations Assistant

    1 week ago

    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Position Overview The Facilities Operations Assistant plays a crucial role in ensuring the smooth execution of events and daily activities within the designated facilities. The responsibilities include: Event Coordination: Prepare banquet and meeting areas according to client requirements, uphold cleanliness standards, assist with the movement of...

  • Estimator/ Operations Assistant

    7 days ago

    Philadelphia, United States SERVPRO of South PhiladelphiaSE Delaware County Full time

     Servpro of South Philadelphia/SE Delaware County  is looking to add an Estimator/Operations Assistant to join our team! At Servpro, you can make a positive difference in people's lives each and every day!We're seeking a self motivated, proactive, responsible and service-oriented teammate to join us in our mission of helping customers in  their greatest...

  • Estimator/ Operations Assistant

    7 days ago

    Philadelphia, United States SERVPRO of South PhiladelphiaSE Delaware County Full time $50,000 - $72,000

    Job DescriptionJob DescriptionServpro of South Philadelphia/SE Delaware County is looking to add an Estimator/Operations Assistant to join our team!At Servpro, you can make a positive difference in people's lives each and every day!We're seeking a self motivated, proactive, responsible and service-oriented teammate to join us in our mission of...

  • Facilities Operations Assistant

    3 days ago

    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Position Overview The Facilities Operations Assistant plays a crucial role in ensuring the smooth execution of events and daily functions within the designated facilities. Responsibilities include: Event Coordination: Prepare banquet and meeting areas according to client requirements, uphold cleanliness standards, assist with logistics such as moving...

  • Parking Operations Assistant Manager

    5 days ago

    Philadelphia, Pennsylvania, United States Reimagined Parking Full time

    Position OverviewThe Assistant Manager plays a crucial role in ensuring the smooth and secure operations of parking services, while providing exceptional service that surpasses our clients' expectations. This position involves supporting the Operations Manager in various aspects of managing the parking facility, including team leadership, financial...

  • Parking Operations Assistant Manager

    5 days ago

    Philadelphia, Pennsylvania, United States Reimagined Parking Full time

    Position OverviewThe Assistant Manager plays a crucial role in ensuring the smooth and secure functioning of parking operations, while consistently delivering exceptional service that surpasses our clients' expectations. This position involves supporting the Operations Manager in various facets of managing the parking facility, including:Key...

  • Personnel Operations Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States Cescaphe Event Group Full time

    Job OverviewLocation Cescaphe Event Group Employment Type Part-Time Travel Requirements Minimal Role Summary The Human Resources Administrative Coordinator will undertake various administrative responsibilities to facilitate the smooth functioning of the human resources division within the organization.Key Responsibilities Collaborates closely with the...

  • Assistant Manager of Retail Operations

    4 days ago

    Philadelphia, Pennsylvania, United States Urban Outfitters , Inc. Full time

    Role Overview:As an Assistant Manager of Retail Operations, you play a vital role in fostering a customer-focused atmosphere by assisting the store management team in delivering exceptional service and achieving daily operational targets.Key Responsibilities:- Support the leadership team in enhancing customer satisfaction.- Ensure smooth product flow and...

  • Restaurant Operations Assistant

    10 hours ago

    Philadelphia, Pennsylvania, United States Dig Full time

    About the RoleAs a member of our culinary team, you will have the opportunity to work in a fast-paced kitchen environment and learn the ins and outs of our restaurant operations. We are seeking individuals who are passionate about food and have a strong work ethic.Key ResponsibilitiesAssist in the preparation and cooking of menu itemsSupport the kitchen team...

  • Operations Assistant Intern

    1 week ago

    Philadelphia, Pennsylvania, United States The American Journal of Healthcare Strategy Full time

    Company OverviewThe American Journal of Healthcare Strategy (AJHCS) is a dedicated entity focused on enhancing knowledge within the healthcare sector. AJHCS publishes insightful research articles on a regular basis to improve governance in healthcare programs globally, influencing hospital systems, state health departments, nonprofits, insurance companies,...

  • Restaurant Operations Assistant

    15 hours ago

    Philadelphia, Pennsylvania, United States Iron Hill Brewery Full time

    About the RoleWe are seeking a highly motivated and organized Server Support Specialist to join our team at Iron Hill Brewery & Restaurant. As a Server Support Specialist, you will play a vital role in ensuring the smooth operation of our restaurant and brewery.Key ResponsibilitiesProvide exceptional support to our servers and bartenders, ensuring that they...

  • Assistant Director of Operations

    2 months ago

    Philadelphia, United States Compass Group Careers Full time

    Job DescriptionJob Description Bon Appetit Position Title: Assistant Director of OperationsReports To: Bruce CalvertSalary: $135,000 to $150,000Other Forms of Compensation:This position is located at University of PennsylvaniaAs America’s first university, Penn has a history that dates back to 1740 and shares many ties with the colonial city of...

  • Assistant Dean of Clinical Operations

    11 hours ago

    Philadelphia, Pennsylvania, United States InsideHigherEd Full time

    Job SummaryWe are seeking an experienced and visionary leader to serve as Assistant Dean of Clinical Operations at InsideHigherEd. The successful candidate will be responsible for overseeing the clinical operations of our dental practice, ensuring the highest quality of care for our patients, and driving the strategic growth and development of our...