Sr Escrow Assistant

Pickford Escrow, one of the largest full-service escrow companies in California, is looking for a Senior Escrow Assistant to join our team in Indian Wells to help drive our thriving escrow business. The successful candidate will be someone highly motivated to grow with the business, while delivering the highest level of professional customer service to our clients. If you are a strong team player and are able to multi-task as you work to solve problems and promote efficiencies between you, your team and your clients, this may be a great opportunity.

The Senior Escrow Assistant performs a variety of clerical functions including, but not limited to, open resale escrows, review reports and payoff demands, prepare and proofread more complicated amendments, prepare final title transmittal, and prepare estimated closing statements. May serve as a back up to other office staff. Assist with special projects as needed.

Job Duties and Responsibilities (Essential Job Functions)

• Accurately input all data for preparation of refinance and resale escrows.
• Open title orders and obtain legal and vesting, tax roll and trid fee disclosures.
• Review preliminary reports and carefully note all items to clear.
• Order and review payoff demands including any private party payoff demands and reconveyance documents are properly completed.
• Read demands to determine if current, determine if loan itself is current, evaluate if there are any prepayment penalties or other payoff charges. Notify EO of any prepayment penalties that are included or special considerations or fees have been applied.
• Prepare a substitution of trustee and full reconveyance with EO review and approval.
• Prepare Notes and Trust deeds for EO review and approval.
• Prepare Grant Deeds, Quitclaim Deeds, Interspousal Deeds, Affidavits required with EO review and approval.
• Prepare and proofread complicated amendments: pay bills through escrow, terms of sale, holding funds after closing, release of funds prior to closing, etc., with EO review and approval.
• Obtain and provide lender items required for prior to document and prior to funding conditions.
• Properly calculate prorations for property taxes, supplemental taxes, hoa dues, rents, per day or other as required.
• Prepare estimated closing statements for refinance and sale escrows calculate demands, payoff interest, prepaid interest, escrow charges, title charges, account for all bills, and consider terms of escrow instructions, as directed and approved..
• Prepare final title transmittal
• Balance funding figures in settlement menu. Verify all funds are received from buyer and/or seller for any shortages due.
• Authorize recordings, as directed and approved.
• Audit and balance a refinance and resale escrow, as directed and approved.
• Prepare checks.
• Perform any additional responsibilities as requested or assigned.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected timeframes and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• High school diploma or equivalent.

Experience:

• A minimum of one year of previous escrow assistant experience.

Knowledge and Skills:

• Knowledge of escrow, real estate, title and/or mortgage business helpful.
• Ability to handle multiple line telephone console.
• Strong personal computer skills.
• Ability to work independently.
• Excellent organizational skills with a focus on details to ensure accuracy.
• Effective oral and written communication skills.
• Effective analytical and problem-solving skills.
• Ability to prioritize and handle multiple tasks and projects concurrently.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• Position will require approval from the Department of Financial Protection and Innovation (DFPI) and EAFC (Escrow Agents Fidelity Corporation).

Wage: $25.00 - $27.00 hourly; actual wage is based upon education and experience.

Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Location: Indian Wells, CA 92210

Equal Opportunity Employer

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