Accountant for HOA

2 months ago

Indian Wells, United States Proper Solutions Full time

Our client, a Homeowners' Association (HOA), is seeking a Full Charge Accountant to handle all aspects of the accounting department, including accounts payable, accounts receivable, bank reconciliations, financial statement preparation, homeowner interactions and other administrative tasks, as necessary. This position reports to the Operations Manager and General Manager, but also works with the Board of Directors.

 

Duties and Responsibilities:

Accounts Payable:

  • Process invoices - Distribute invoices to Management for review and approval, ensuring that when invoices are returned for processing, that they are accompanied by appropriate back-up documentation, i.e., W-9, lien releases, etc. Enter invoices into accounting software for processing.

  • Prepare and issue checks or electronic payments.

  • Maintain accurate records of all payables and ensure timely payment to vendors.

 

Accounts Receivable:

  • Manage homeowner billing and collections.

  • Process payments, including checks, credit card payments, and electronic transfers.

  • Reconcile accounts receivable to ensure all funds are accounted for.

  • Work with Collection Agency, as necessary.

 

Bank Reconciliations:

  • Perform monthly bank reconciliations for Operating, Reserve and Payroll accounts.

  • Investigate and resolve discrepancies between bank statements and accounting records.

 

Financial Statement Preparation:

  • Prepare monthly financial statements.

  • Analyze financial data and reports to provide insight on the Association’s financial status.

  • Assist in budget preparation and monitoring.

 

Homeowner Interaction:

  • Address homeowner inquiries related to billing, payments, and account balances.

  • Provide exceptional customer service and resolve issues in a timely manner.

  • Maintain clear and professional communication with homeowners regarding their accounts.

  • Respond to Escrow and Refinance Requests for Documents

 

General Duties:

  • Maintain and update financial records and documentation.

  • Ensure compliance with Association financial policies and procedures.

  • Assist CPA with annual audits and tax preparation.

  • Collaborate with Management and Board of Directors on financial matters and reporting.

  • Assist Administration as needed.

 

Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field.

  • Minimum of 3-5 years of accounting experience, preferably in a similar role or within a Homeowners' Association.

  • Strong knowledge of accounting principles and practices.

  • Proficiency in accounting software (the Association currently uses ASYST, a Homeowner Association specific software) and Microsoft Office Suite (Excel, Word).

  • Excellent organizational skills and attention to detail.

  • Strong communication and interpersonal skills.

  • Ability to work independently and manage multiple tasks efficiently.

 

Full-time: Mon – Fri

Pay: $31 – 44 (DOE)

 

Benefits package including health insurance, life insurance, dental insurance, vision insurance, retirement plan, and paid time off.