Senior Executive Assistant

2 days ago

Brooklyn, United States Medical Mutual of Ohio Full time

Founded in 1934, Medical Mutual is the oldest and one of the largest health insurance companies based in Ohio. We provide peace of mind to more than 1.2 million members through our high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare Advantage, Medicare Supplement, and individual plans. Working under limited supervision, provides administrative support to assigned Executive Vice President and as needed, his/her senior management staff, exercising professionalism and confidentiality. Interacts with various levels of internal and external contacts via e-mail, phone, in person or web conference. Manages calendars, coordinates meeting logistics, drafts correspondence, generates reports, prepares orders and requests, and participates in projects on behalf of assigned Division. Responsibilities Manages assigned EVP’s and departmental calendars and appointment scheduling. Fields and redirects phone calls, visitors and e-mails from internal and external sources. Coordinates meeting and event logistics, including facilities, equipment, invitations, catering and travel arrangements. Drafts and distributes correspondence and communications to employees, management, vendors, etc. Facilitates data collection; researches and organizes information and creates and generates reports, analyses, and presentations. Prepares and manages supply/purchase orders, expense reports, and system access/facilities requests. Manages and/or participates in projects on behalf of assigned Division and/or the Company (e.g. department moves, records retention, volunteerism, contests, events, etc.) Provides back-up support of other EVPs and CEO as needed. Performs other duties as assigned. Qualifications Education and Experience Associate’s Degree in Business Administration or related field or equivalent post high school vocational and/or formal training program for administrative assistant/office management. 5 years as an Executive Assistant, preferably in a financial services or healthcare environment. Certification(s) Certified Administrative Professional or related certification strongly preferred. Technical Skills and Knowledge Knowledge of expense account preparation, budget reporting, making travel arrangements, and managing executive schedule. Knowledge of executive office protocols regarding confidentiality and interacting with high level officials, customers and board members. Knowledge of standard office practices and equipment such as multi-function copier/printer, teleconference, etc. Advanced Microsoft Office skills including Word, Excel and Outlook.Intermediate to advanced database reporting and PowerPoint presentation skills. Medical Mutual is looking to grow our team We truly value and respect the talents and abilities of all of our employees. That's why we offer an exceptional package that includes: A Great Place to Work: We will provide the equipment you need for this role, including a laptop, monitors, keyboard, mouse and headset. Whether you are working remote or in the office, employees have access to on-site fitness centers at many locations, or a gym membership reimbursement when there is no Medical Mutual facility available. Enjoy the use of weights, cardio machines, locker rooms, classes and more. On-site cafeteria, serving hot breakfast and lunch, at the Brooklyn, OH headquarters. Discounts at many places in and around town, just for being a Medical Mutual team member. The opportunity to earn cash rewards for shopping with our customers. Business casual attire, including jeans. Excellent Benefits and Compensation: Employee bonus program. 401(k) with company match up to 4% and an additional company contribution. Health Savings Account with a company matching contribution. Excellent medical, dental, vision, life and disability insurance — insurance is what we do best, and we make affordable coverage for our team a priority. Access to an Employee Assistance Program, which includes professional counseling, personal and professional coaching, self-help resources and assistance with work/life benefits. Company holidays and up to 16 PTO days during the first year of employment with options to carry over unused PTO time. After 120 days of service, parental leave for eligible employees who become parents through maternity, paternity or adoption. An Investment in You: Career development programs and classes. Mentoring and coaching to help you advance in your career. Tuition reimbursement up to $5,250 per year, the IRS maximum. Diverse, inclusive and welcoming culture with Business Resource Groups. About Medical Mutual: Medical Mutual’s status as a mutual company means we are owned by our policyholders, not stockholders, so we don’t answer to Wall Street analysts or pay dividends to investors. Instead, we focus on developing products and services that allow us to better serve our customers and the communities around us. There’s a good chance you already know many of our Medical Mutual customers. As the official insurer of everything you love, we are trusted by businesses and nonprofit organizations throughout Ohio to provide high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare Advantage, Medicare Supplement and individual plans. Our plans provide peace of mind to more than 1.2 million Ohioans. We’re not just one of the largest health insurance companies based in Ohio, we’re also the longest running. Founded in 1934, we’re proud of our rich history with the communities where we live and work. At Medical Mutual and its family of companies we celebrate differences and are mutually invested in our employees and our community. We are proud to be an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, veteran status, or disability status. We maintain a drug-free workplace and perform pre-employment substance abuse and nicotine testing. Title: Senior Executive Assistant Location: OH-Brooklyn Requisition ID: 2400591

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