Sr. Executive Secretary

2 days ago

Brooklyn, United States NYC Health + Hospitals Full time

About NYC Health + Hospitals


Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible


NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.


At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.


Job Description


Under the direct supervision of the Senior Director of Administrative Services, with considerable latitude for initiative and exercise of judgment, the Senior Administrative Assistant performs confidential and difficult work for EITS Senior Leadership. The selected candidate will perform administrative and operational support for C-Suite executives involved in the development, implementation, and executive management of programs and policies for NYC Health + Hospitals.


Duties & Responsibilities


  • Provides senior level administrative support and coordinates activities for EITS Senior Leadership that are highly confidential and sensitive in nature.
  • Serves as liaison between Senior Executive staff and other Executives and Officials within the Corporation, external offices and/or agencies.
  • Responsible for maintaining the calendar and informing senior staff of all appointments and conferences.
  • Responsible for preparing and editing correspondence and confidential reports for EITS Senior Leadership. This may include taking minutes of proceedings, conferences and meetings.
  • Participates in and/or relieves health care executives of administrative duties, and performs the usual duties of a secretary acting in a highly responsible capacity requiring knowledge of NYC Health + Hospitals’ policies, practices, and procedures.
  • Assists with the preparation of presentation materials.
  • Preparing purchase orders
  • Processing and monitoring payment of departmental invoices
  • Perform other duties as directed
  • Participates in training programs to acquire knowledge of H+H’s operations.


Minimum Qualifications

  1. a. High School Diploma or equivalent and five years of clerical experience including two years as a stenographic secretary; or,

b. A Baccalaureate Degree from an accredited college or university and one year experience as a stenographic secretary; or,

c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.

  • The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
  • High level verbal, written and secretarial skills and knowledge required; or,
  • A satisfactory combination of education, training and experience.


Department Preferences


  • Microsoft Office: MS Word, MS Excel.
  • Experience in support services and/or vendor relations
  • Office management skills
  • Demonstrates excellent verbal, written, and interpersonal communication skills.
  • Strong analytical, organizational and problem-solving abilities, with keen attention to detail.
  • Three or more years of high level clerical/administrative experience, one year of which as an Executive Assistant to a C-Level officer


Note: Candidates selected for a position are required to come to NYC as part of their onboarding.

  • Executive Secretary I

    6 days ago

    Brooklyn, New York, United States NYULMC Full time

    Job Description:We are seeking a highly organized and detail-oriented Executive Secretary I to join our team at NYU Grossman School of Medicine. As an Executive Secretary I, you will be responsible for providing exceptional customer service to patients, physicians, and staff members. Your primary duties will include greeting patients, answering phone calls,...

  • Secretary

    4 days ago

    Brooklyn, United States StateJobsNY Full time

    Duties Description ASSIGNMENT: This position will provide personal and confidential secretarial services; perform data entry; prepare travel vouchers; monitor court calendars; compose correspondence for supervisor's signature; maintain office files and personnel records; screen visitors, telephone calls, mail and other confidential material; confer with...

  • Secretary

    1 day ago

    Brooklyn, United States StateJobsNY Full time

    Duties Description ASSIGNMENT: This position will provide personal and confidential secretarial services; perform data entry; prepare travel vouchers; monitor court calendars; compose correspondence for supervisor's signature; maintain office files and personnel records; screen visitors, telephone calls, mail and other confidential material; confer with...

  • Wholesale Sales Executive

    2 days ago

    Brooklyn, United States Lafayette 148 Full time

    Position: Sr. Account Executive, Wholesale Job Summary: The Sr. Account Executive, Wholesale, is responsible for the overall management of their Wholesale sales accounts and new business. This position works closely with the Executive Director of Sales and cross-functional teams to ensure profitability and growth of each account. Responsibilities: Partner...

  • Sr. Human Resource Business Partner

    4 days ago

    Brooklyn, United States Medical Mutual Full time

    Founded in 1934, Medical Mutual is the oldest and one of the largest health insurance companies based in Ohio. We provide peace of mind to more than 1.2 million members through our high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare...

  • Sr. Human Resource Business Partner

    4 days ago

    Brooklyn, United States Medical Mutual Full time

    Founded in 1934, Medical Mutual is the oldest and one of the largest health insurance companies based in Ohio. We provide peace of mind to more than 1.2 million members through our high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare...

  • Sr Engineer

    4 days ago

    Brooklyn Park, United States Target Full time

    The pay range is $85,500.00 - $153,900.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target...

  • Sr Engineer

    1 week ago

    Brooklyn Park, United States Target Full time

    The pay range is $85,500.00 - $153,900.00Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target...

  • Sr Project Manager

    3 days ago

    Brooklyn Park, United States Cirtec Medical Full time $105,000 - $130,000

    About us:For over three decades, Cirtec Medical has been a leading provider of manufacturing solutions for complex Class II and III medical devices. We specialize in providing comprehensive services from design and development to manufacturing and finished device assembly. Our expertise spans active implants and neuromodulation, interventional cardiology,...

  • Sr Project Manager

    2 days ago

    Brooklyn Park, United States Cirtec Medical Full time $105,000 - $130,000

    About us:For over three decades, Cirtec Medical has been a leading provider of manufacturing solutions for complex Class II and III medical devices. We specialize in providing comprehensive services from design and development to manufacturing and finished device assembly. Our expertise spans active implants and neuromodulation, interventional cardiology,...

  • Maimonides Medical Center | Executive Assistant

    1 week ago

    new york city (brooklyn), United States Maimonides Medical Center Full time

    Executive AssistantFull-TimeTHE BEST CAREERS. RIGHT HERE@ BROOKLYN’S LEADING HEALTHCARE SYSTEM.MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMESWe’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80...

  • Sr. Field Delivery Guide

    3 days ago

    Brooklyn, United States Rivian Full time

    About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and...

  • Qualified Intellectual Disabilities Professional

    2 days ago

    Brooklyn, United States Community Options Full time

    Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are Now Hiring a Qualified Intellectual Disability Professional in Brooklyn, NY to provide person-centered care tailored to meet the needs of individuals with intellectual and developmental disabilities. The Qualified Intellectual...

  • Clinical

    2 days ago

    Brooklyn, United States ICL Full time

    JOB SUMMARY: The Clinical Specialist is a mental health professional who reports directly to the Division VP. This position is primarily clinical and consultative in nature and provides services to all supported housing programs (both single- and scatter- site) throughout the cluster. While the Clinical Specialist does not carry formal supervisory or...

  • Senior Data Scientist, SEO

    17 hours ago

    Brooklyn, NY, United States Etsy Full time

    Company DescriptionEtsy is the global marketplace for unique and creative goods. We build, power, and evolve the tools and technologies that connect millions of entrepreneurs with millions of buyers around the world. As an Etsy Inc. employee, whether a team member of Etsy, Reverb, or Depop, you will tackle unique, meaningful, and large-scale problems...