Program Office Business Process Support
3 months ago
DCS Corp has an exciting opportunity for a Program Office Business Process Support providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate Aerospace Management Systems Divison (AFLCMC/HBA). The Aerospace Management Systems Division Programs develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing/forecast capabilities enabling military, civil, and allied and foreign military sales customers to achieve their mission.
This position will support the Front Office Group (FOG). The FOG is the centralized hub for the Aerospace Management Systems Division. The FOG supports the Senior Material Leader and enables Integrated Product Team program execution. The FOG's Program Execution Group (PEG) develops and reviews a wide array of formal correspondence, briefings, and documentation ensuring content accuracy, completeness, and administrative compliance.
This is a full time position located at Hanscom AFB, MA.
Essential Job Functions:
The Program Office Business Process Support assists the Government program manager in daily office efforts be able to develop, or perform management operations that involve planning, coordinating, or evaluating the logistical actions required to support a specified mission, weapons system, or other designated program. The tasks involved include identifying and analyzing the specific requirements for money, manpower, materiel, facilities, and services and maintaining key documentation through websites or web portals in support of the program office. The Program Office Business Process Support will also correlate requirements with program plans to assure that the needed support is provided at the right time and place.
Responsibilities may also include but are not limited to:
- Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out.
- Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.
- Tracking and coordinating documentation and staff packages for signature/approval.
- Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking.
- Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations.
- Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.
- Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.
- Building and organize the company's conceptual assets into knowledge bases through Google wiki sites.
- Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM)).
- Provide guidance, feedback and management of Budget Execution Review preparations and presentations.
- Manage and oversee taskers and suspenses.
- Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis.
- Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement.
- Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and AFMAN 23-110, USAF Supply Manual.
- Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and shall ensure appropriate AF Instruction is applied to each award or decoration.
- Assist with statistics analysis and reporting reports and awards policies, directives and regulations.
- Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's and responses.
- Assist with management of organization's workflow.
- Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation.
- Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters.
- Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories.
Required Skills:
Due to the sensitivity of customer related requirements, U.S. Citizenship is required.
A High School Diploma plus 15 years of related experience, 8 of which must be in the DoD or a Bachelor's degree plus 12 years of experience, 5 of which must be in the DoD.
An adjudicated DoD Secret Security clearance on the First Day of employment.
Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions.
Knowledge of agency program planning, funding, and management information systems.
Experience in DoD operations management.
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