Personal Assistant

4 weeks ago

New York, United States Market America Full time
Position Summary: The Personal Assistant to the Co-Founder provides various personal and professional duties.

Essential Function and Responsibilities:
  • Prepares and organizes meetings, parties, and other social events with Events department
  • Assists in calendar scheduling, traveling arrangements and itinerary
  • Assists in other personal errands and tasks for other family members as needed
  • Verifies and confirms appointments
  • Learns family preferences and anticipates needs
  • Schedules appointments and organizes personal activities
  • Composes personal correspondence and runs errands
  • Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
  • Handles and submits purchase request forms for principals
  • Provides administrative support and assistance at Market America sponsored events and meetings
  • Shop for gifts, when needed
  • Prepare/pack luggage for principals when traveling
  • Notifies appropriate personnel of problems and issues
  • Manages files and documentation with the utmost level of organization
  • Opens packages, manages tracking, pending and delivered orders; often large volumes
  • Assists with office duties in the absence of other staff
  • Leads or assists with ad hoc tasks and projects as they arrive daily
  • Ensures that policies are understood and observed by staff in the areas of security, confidentiality, interaction with family and guests, expenditures of funds, vehicle use, and job performance
  • Complies with company policies and procedures
  • Partners with the family to ensure needs are met
  • Supports the Company's Safety Programs
  • Acts as an ambassador and champion of the company culture, ethics, and values
Performs any other functions and duties assigned and necessary for the smooth and efficient operation of the Principles Estates.

Education & Experience:
  • High School Diploma or equivalent
  • Five years' experience in assisting high profile individuals
  • Valid driver's license required
  • Experience in managing various levels of employees with different educational backgrounds, work style habits and employment histories
Computer/Communication Skills:
  • Proficient use of MS Office Products (Outlook, Word, Excel, PowerPoint)
  • Tech savvy especially with smartphones and Apple devices
  • Advanced ability to perform standard administrative tasks such as email correspondence, scanning, faxing, copier usage, printing, replenishing toner, etc.
  • High energy level, comfortable performing multifaceted projects in conjunction with day-to-day tactical activities
  • Ability to get along and work with diverse personalities; tactful, mature, flexible
  • Proven ability to handle confidential information with integrity and discretion
  • Thrives under pressure of deadlines and changing priorities
  • Ability to be consistent and remain determined, focused, confident, and in control under pressure
  • Prioritizes and models good communication skills; follows up, timely responses, proactive and positive in approach
  • Above moderate to high levels in reading comprehension, writing, and speaking in English; active listening; attention to detail; critical thinking; creative problem solving; complex problem solving; and judgment
  • Participative management style-advocate of team concept
  • Ability to establish credibility and be decisive-but is able to recognize and support the family preferences and priorities to advance the organization
  • Results and people oriented, with judgment to balance other business considerations
  • Service oriented, but assertive/persuasive
  • Long or odd hours and weekend & holiday coverage as needed
    • Daily schedule will vary with a normal work week of 45-50 hours
    • Weekends and evenings will be needed, frequency will vary depending on staff levels and the needs of the Estate
Travel:
  • Local travel
  • Travel up to 25%, often with little notice
Physical Requirements and Work Environment:
  • Working within a family estate, frequent interruptions and changing priorities, guest & vendors coming and going
  • Intense, fast pace working environment
  • Home office environment with little exposure to dust and weather conditions prevalent at the time (i.e., cold hot/humid)
  • Routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets
  • Regularly required to talk, walk, stand, bend, twist, reach with hands and arms, stoop kneel and crouch
  • Frequently lift, carry, pull, and push up to 10 pounds; occasionally, up to 30 pounds
  • Good (corrected) eyesight and hand/eye coordination

  • Personal Assistant

    2 months ago

    New York, United States Clarity Recruiting Full time

    Our client is looking for a part-time personal assistant/ house hold manager to join their team. In this role you will work 3 days a week in the UES home office location. Candidates should have 3-5 years of experience of being a personal assistant, open to working 3 days a week (at maximum), be extremely professional, and tech savvy. Comp: Up to 60K...

  • Personal Assistant

    3 weeks ago

    New York, United States FSTONE Technologies Full time

    FSTONE Technologies is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.Responsibilities Act as the point of contact between the manager and...

  • Personal Assistant

    7 days ago

    New York, United States Career Group Full time

    Personal AssistantA prominent, high-net-worth individual is seeking a Personal Assistant to manage their personal and professional daily affairs. The ideal candidate will have prior experience working as a PA in a household and is discreet, professional, and possesses excellent communication and problem-solving skills. This role reports directly into the...

  • Personal Assistant

    4 weeks ago

    New York, United States Atlas Search Full time

    Our client is looking for a Personal Assistant to work onsite out of an office in Manhattan.Principal Responsibilities:· Maintain complex executive's calendars by scheduling, coordinating, and updating meetings· Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel...

  • Personal Assistant

    3 weeks ago

    New York, United States Atlas Search Full time

    Our UHNW client is looking for a Personal Assistant to work onsite out of an office in Manhattan.Principal Responsibilities:· Maintain complex executive's calendars by scheduling, coordinating, and updating meetings· Coordinate heavy travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel...

  • Personal Assistant

    2 months ago

    New York, United States Private Employer Full time

    Job Title: Assistant to ManagersDivision: ExecutiveLocation City: Upper West Side, New YorkLocation State: New YorkSalary: $40-45/hourRequirements:Entry-level position, no prior experience requiredExcellent organizational skillsProficiency in Microsoft Excel and WordStrong attention to detail for inventory managementAbility to multitask and handle various...

  • Personal Assistant

    4 weeks ago

    New York, United States Atlas Search Full time

    Our client is looking for a Personal Assistant to work hybrid out of Manhattan.Principal Responsibilities: Maintain complex executive's calendars by scheduling, coordinating, and updating meetings Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining...

  • Personal Assistant

    2 months ago

    New York, United States Atlas Search Full time

    Our client is looking for a Personal Assistant to work hybrid out of Manhattan.Principal Responsibilities:· Maintain complex executive's calendars by scheduling, coordinating, and updating meetings· Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and...

  • Personal Assistant

    3 weeks ago

    New York, United States RemX Full time

    Out client is seeking Personal Assistants to join their team. If you are eager to get into the Fashion Industry, this is your dream role! Apply today to speak with a Recruiter. Pay will depend on experience. What you will be doing: Supporting the sales team during pre-market preparations & during market with appointments, Sample management, sample...

  • Personal Assistant

    3 days ago

    New York, United States Adam Personnel Full time

    Our client, a financial services firm, seeks a Personal Assistant to join their team.Reporting to the Chief Marketing Officer, this role will work as part of the Marketing Department team to ensure clear calendar management, communication, and effectiveness across the firm. This role will support the Managing Partner (MP) and Chief Marketing Officer (CMO) in...

  • Executive Assistant

    7 days ago

    New York, United States David Full time

    Company:This role supports Peter Rahal in his responsibilities at both Litani Management and David Protein. Litani Management is Peter's family office, while David Protein is a high-growth operating business under his leadership.Role and Responsibilities:The EA/PA will serve as a key partner to Peter Rahal, providing seamless support across his personal and...

  • Executive Personal Assistant

    1 month ago

    New York, United States Glocap Full time

    Company: Hedge FundPosition: Executive/Personal Assistant to High-Level ExecutiveLocation: Midtown NYC (Hybrid Schedule 4:1)Hours: 8:00am - 6:00pm with flexibility/connectivity to support outside of the hours as neededSalary: $140-180K DOE with Benefits + Bonus EligibilityOur client, a Midtown-based hedge fund, seeks an Executive Assistant to support a...

  • Executive Personal Assistant

    5 hours ago

    New York, United States Glocap Full time

    Our client, a HNW family and family office, is seeking an Executive Personal Assistant to support the Founder/CEO. This role requires exceptional organizational skills, proactive thinking, and the ability to manage a broad range of personal and professional tasks with the highest level of discretion, detail, and professionalism. The successful candidate will...

  • Personal Assistant to CEO

    1 month ago

    New York, United States Career Group Full time

    Personal Assistant to CEOThis is a great opportunity for an experienced Personal / Executive Assistant to support a CEO and High Net Worth Individual out of their family office setting, working on a collaborative team of assistants.Salary commensurate with experience: $120-140k base + discretionary bonus + fully paid benefits and 401k matchLocation: Midtown...

  • Executive/Personal Assistant

    2 months ago

    New York, United States Recruiting Firm - Client Company Full time

    Job DescriptionJob DescriptionExecutive/Personal Assistant A high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant.  Due to the Principal's personal interests, this Assistant should be interested in early American history and global current...

  • Executive/Personal Assistant

    1 month ago

    New York, United States Career Group Full time

    Executive/Personal AssistantA high net worth individual/principal of a real estate investment family office is hiring for a dedicated, calm, and professional Executive/Personal Assistant. Due to the Principal's personal interests, this Assistant should be interested in early American history and global current events.The start date for this role is...

  • Executive Personal Assistant

    3 weeks ago

    New York, United States Robert Half Full time

    We are seeking a stellar Executive Personal Assistant to support the designer of a luxury fashion company in New York City. In this role, you will work in a close one-on-one relationship and serve as the primary point of contact for all business and personal duties, including interacting with an amazing network from across the fashion world. You will...

  • Personal Assistant for Client with ALS

    7 days ago

    New York, United States Lambent Full time

    Personal Assistant for Client with ALS (UWS Manhattan)Our client is looking for a trustworthy, detail-oriented, highly organized and proactive Personal Assistant to manage the personal and administrative operations for a member of the family with ALS. This individual can speak but is in a wheelchair and immobile from the neck down (does not have use of his...

  • Executive/Personal Assistant to CEO

    2 months ago

    New York, United States Glocap Full time

    COMPANY: TechnologyPOSITION: Executive/Personal Assistant to the CEOLOCATION: New York, NY (Onsite Tuesday-Thursday)HOURS: 9:30AM - 5:30PM with flexibility outside of work hoursCOMPENSATION: $120-135K + Discretionary Bonus + BenefitsBACHELOR’S DEGREE: RequiredOur client, a startup technology firm, is seeking a dynamic Executive/Personal Assistant to...

  • Personal Assistant

    2 weeks ago

    New York, United States JW Michaels & Co. Full time

    Incredible opportunity to work with an established ULTRA HNW Principle is currently seeking a Personal Assistant/CoS to come work from their townhome on the Upper East Side (UES) of Manhattan.In this role, you will be integral in overseeing the operations of the home, managing the principle’s calendar and incoming phone calls, scheduling & engaging with...