Personal Assistant for Client with ALS
7 days ago
Personal Assistant for Client with ALS (UWS Manhattan)
Our client is looking for a trustworthy, detail-oriented, highly organized and proactive Personal Assistant to manage the personal and administrative operations for a member of the family with ALS. This individual can speak but is in a wheelchair and immobile from the neck down (does not have use of his hands). He is high-functioning and has round-the-clock care but requires an assistant to manage personal/administrative tasks. The assistant will liaise between him and his wife, and will be the point person for a team of nurses/aides that assist with his medical needs, as well as managing a variety of tasks, including emails, scheduling, meetings, and dictation/transcription.
Requirements include:
- 3 years minimum experience as an executive and/or personal assistant or equivalent
- Prior experience supporting someone with an extreme medical condition is ideal
- Proficiency with digital productivity tools like Google Docs, as well as Google Suite, Zoom, Microsoft Office, and calendar management systems
- Excellent communications skills including writing, editing, and compiling research
- Being able to deal with him when he gets frustrated
Responsibilities include:
- Managing all administrative tasks related to patient's day-to-day activities
- Coordinating personal calendar, including professional meetings, nurse/aide scheduling and doctor appointments
- Liaising with patient’s wife, bookkeeper and accountant on a regular basis on the processes of credit card reconciliations, expense reports and outgoing/incoming payments
- Transcription, filing (both physical and electronic), answering phone and routing messages and calls accordingly, scheduling and taking note for meetings, and liaising with external contractors and vendors
- Maintaining home and office systems, including mail organization, filing, and more
- Providing coordination and support for transportation
- Shopping/ running errands for client, when needed
- Managing ad hoc projects upon request
8-10hrs/week; $50/hr; hybrid onsite and remote
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