Personal Assistant for Client with ALS

7 days ago


New York, United States Lambent Full time

Personal Assistant for Client with ALS (UWS Manhattan)


Our client is looking for a trustworthy, detail-oriented, highly organized and proactive Personal Assistant to manage the personal and administrative operations for a member of the family with ALS. This individual can speak but is in a wheelchair and immobile from the neck down (does not have use of his hands). He is high-functioning and has round-the-clock care but requires an assistant to manage personal/administrative tasks. The assistant will liaise between him and his wife, and will be the point person for a team of nurses/aides that assist with his medical needs, as well as managing a variety of tasks, including emails, scheduling, meetings, and dictation/transcription.


Requirements include:


  1. 3 years minimum experience as an executive and/or personal assistant or equivalent
  2. Prior experience supporting someone with an extreme medical condition is ideal
  3. Proficiency with digital productivity tools like Google Docs, as well as Google Suite, Zoom, Microsoft Office, and calendar management systems
  4. Excellent communications skills including writing, editing, and compiling research
  5. Being able to deal with him when he gets frustrated


Responsibilities include:


  1. Managing all administrative tasks related to patient's day-to-day activities
  2. Coordinating personal calendar, including professional meetings, nurse/aide scheduling and doctor appointments
  3. Liaising with patient’s wife, bookkeeper and accountant on a regular basis on the processes of credit card reconciliations, expense reports and outgoing/incoming payments
  4. Transcription, filing (both physical and electronic), answering phone and routing messages and calls accordingly, scheduling and taking note for meetings, and liaising with external contractors and vendors
  5. Maintaining home and office systems, including mail organization, filing, and more
  6. Providing coordination and support for transportation
  7. Shopping/ running errands for client, when needed
  8. Managing ad hoc projects upon request


8-10hrs/week; $50/hr; hybrid onsite and remote



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