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Administrative Assistant to the Chief Financial Officer

2 months ago

North Fort Myers, United States Lee County Electric Cooperative Inc Full time


Administrative Assistant to the Chief Financial Officer

Category
Administrative

Job Location
4980 Bayline Drive, North Fort Myers, Florida

Tracking Code
717-376

Position Type
Full-Time/Regular

JOB TITLE: Executive Assistant to the Chief Financial Officer

Location: North Fort Myers, FL

Work Hours: M-F 8am-5pm

Our benefits include:

  • Company-wide annual incentive plan
  • Medical, vision and dental insurance
  • 401(k) plan with a generous 6% company match
  • Company funded Pension Plan
  • On-site wellness/medical facility
  • Company paid Short & Long-Term Disability insurance
  • Health Savings Account with an employer contribution
  • Flexible Spending Accounts
  • Paid time off and paid holidays
  • Wellness program with financial rewards
  • Tuition reimbursement
  • Group life insurance
  • Critical Illness and Accident Insurance

LCEC provides reliable, cost-competitive electricity to more than 242,000 customers throughout a five-county service territory located in Southwest Florida. We employ approximately 445 skilled employees and are one of more than 900 electric distribution cooperatives located throughout the United States. LCEC has been recognized locally and statewide as an industry leader and continually receives acknowledgment for the work that our employees do in the community along with other civic, environmental and professional honors.

Position Summary: This position supports the Chief Financial Officer/Director of Finance & Supply Chain and provides high-level administrative support to the Director and
Division teams by conducting research, preparing presentations and reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings, maintains departmental records and documents, and assists in the preparation of the Director's budget.

Position Responsibilities

  • Assist the Director and the various departments of the division on a daily basis with various tasks. Handle or coordinate all administrative functions, research issues and provide answers/solutions. Compose general correspondence, prepare and maintain various types of documents, reports and presentations. Develop and coordinate various written correspondence and reports as necessary, including meeting minutes.
  • Prepare purchase requisitions, expense reports and payment requests. Verify accuracy of vendor invoices and submit for payment on a timely basis. Maintain records electronically for Division.
  • Coordinate various projects and events. This requires coordination of staff, as well as compilation and management of all project documentation, timelines, and presentations.
  • Assist with various company-wide initiatives including but not limited to, continuous improvement efforts, market research, special committees, and other activities. This includes compiling, analyzing, and presenting information in various reports, charts, and graphs. Develop and/ or review presentations for the Director and staff.
  • Manage the Chief Financial Officers calendar and assigned meeting room calendars; schedule meetings and assist others in the division with meeting planning and scheduling as needed. Prepare meeting agendas, as necessary.
  • Assist in the preparation of the Director's departmental budget and metrics, including developing and maintaining complex spreadsheets and utilizing various tools for tracking, explaining variances, and reporting results on a monthly basis. Coordinate development and tracking of division budgets and other metrics as needed while ensuring data integrity.
  • Act as a back-up resource for other departments as needed.
  • Maintain adequate supplies for area. Request service for copiers/printers and other office equipment as required.
  • Maintain contacts with and manage administrative functions of LCEC Finance & Supply Chain Division relationships with industry associations, vendors/ suppliers, and cooperative partners such as CFC and CoBank.
  • Proofread letters, contracts, correspondence, newsletters, press releases, reports, or any other document as requested by the Director and Division staff. Perform special projects for the Director to assist her/ him in the effective performance of her/ his responsibilities.
  • Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Provide current and accurate information to all requesters, courteously and in a timely manner.

Education

  • Associate's Degree Business Administration or other related field (Required) or
  • Bachelor's Degree Accounting or Business Administration or equivalent combination of education and experience in a professional corporate environment. (Preferred)

Experience

  • Prior work experience in a professional business environment. (Required) and
  • 5+ to 7 Years Progressively responsible experience in a support position in a business environment. (Required)
  • 7+ to 10 Years Progressively responsible experience in financial environment. (Preferred)
  • 5+ to 7 Years Experience preparing and ensuring accuracy and accountability of division budgets. (Preferred)
  • Supervisory/office management experience and completion of related professional training. (Preferred)

Knowledge, Skills, and Abilities

  • Advanced proficiency with Microsoft Office Professional Suite is necessary, including Word, Excel, Outlook, PowerPoint, and SharePoint. Advanced Internet skills are also required. (Required)
  • Demonstrated ability to interface with all levels in the organization. Must have an exceptional level of interpersonal skills and professional discretion to handle sensitive and confidential situations and information. (Required)
  • Ability to coordinate information and deadlines from many different individuals within and outside of the division. (Required)
  • Strong research and analytical skills combined with the use of creative and proactive thought processes. (Required)
  • Exceptional organizational skills. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple demands. (Required)
  • Ability to work independently and proactively. (Required)
  • Excellent verbal and written communication skills. (Required)

Physical Demands and Working Environment: The physical demands and working environment characteristics described here must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: Standing Occasionally,
    Walking Occasionally,
    Sitting Constantly,
    Lifting Rarely,
    Carrying Rarely,
    Pushing Rarely,
    Pulling Rarely,
    Climbing Rarely,
    Balancing Rarely,
    Stooping Rarely,
    Kneeling Rarely,
    Crouching Rarely,
    Crawling Rarely,
    Reaching Rarely,
    Handling Occasionally,
    Grasping Occasionally,
    Feeling Rarely,
    Talking Constantly,
    Hearing Constantly,
    Repetitive Motions Frequently,
    Eye/Hand/Foot Coordination Frequently,

  • Working Environment: Constantly Air-conditioned office environment, Rarely Extreme cold, Rarely Extreme heat, Rarely Humidity, Rarely Wet, Occasionally Noise, Rarely Hazards, Rarely Temperature Change, Rarely Atmospheric Conditions, Rarely Vibration.

STORM DUTY REQUIREMENTS.... Responding to storms will be considered a condition of employment: LCEC provides critical services to our community during an emergency. Employees are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our LCEC members. Employees are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's guidelines and procedures.

Please note that at the time a candidate is made a job offer, the candidate will be subject to a background check and a drug screening.