Facilities Office Administrator

4 weeks ago

West Des Moines, United States Des Moines University Full time

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. DMU is seeking a Facilities Office Administrator. This position will report directly to the Director of Facilities Management and will provide administrative support to the Facilities Management department by planning, organizing and managing different areas of responsibility. The Director of Facilities Management and the Facilities Office Administrator are employed by the university and all other department staff are contracted employees. This position will provide essential support to the Facilities Management leadership team while overseeing the day-to-day operations of the Facilities Management office and ensure efficiency and effectiveness in all administrative tasks. The Facilities Office Administrator directly supervises the Administrative Associate and the Front Office & Facilities Associate, which are contracted employees.

What you'll do:

  • Manage department procedures, policies and other operational documents as necessary/required, and manage Facilities Management files in consideration of the DMU retention schedule.
  • Draft/edit request for proposals (RFP) and serve as administrator throughout RFP processes.
  • Manage project timelines and budget; actively communicate with Facilities Management leadership and Business and Finance staff to manage projects.
  • Assist with administration of security/ID badge access.
  • Manage the department efforts regarding all campus employee (DMU and contracted) new hires, separations, and transfers including:
    • Collaboration with Campus Services Manager regarding ID badge access, assessing spaces that need refurbished when employees separate employment, etc.
    • Communication with employee's home department, Information Technology Services (ITS), Human Resources, and other departments as necessary.
What we're looking for:
  • Bachelor's degree in business administration or related field required.
  • Five (5) years of administrative experience in a professional environment required.
  • Managerial experience required.
  • Project management skills a plus.
  • Experience in Facilities or building maintenance a plus.
  • Willingness to flex time to meet project deadlines and shifting priorities.
  • Work extended and/or flexible hours as required or requested approximately ten percent of the time.


*To see the full job description go to Position Description at the bottom of this posting.

Total Rewards:

Our employees are what make DMU special, so we treat them well Our Total Rewards reflect this commitment. Qualified faculty and staff enjoy 90% employer-paid medical, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well-balanced lifestyle. Visit www.dmu.edu/employment to learn more about our benefits.

About:

Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges- College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences - offering ten graduate degree programs.

In 2023 Des Moines University (DMU) relocated to a new 88-acre campus in West Des Moines, Iowa. This state-of-the-art campus includes technology-rich, flexible education spaces that support innovative teaching methods and connect faculty and students across all of our programs. Our new research facilities include a vibrant and spacious open laboratory, designed to foster collaboration and innovation.

Required Documents:

Resume, cover letter, and contact information for three professional references required at time of online submission. Apply at www.dmu.edu/employment .

Department: Facilities

Status: Exempt

Work Schedule: Monday thru Friday, 8:00 AM - 4:30 PM

Position Description

Advertised: 21 May 2024 Central Daylight Time
Applications close:

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