Office Administrator

4 weeks ago

West Chester, United States DVM Power + Control Full time

DVM Manufacturing, LLC

DVM is a custom switchgear and controls integrator doing business with customers/end-users in the data center, telecom, banking, pharmaceutical and network broadcast industries. DVM's ownership has a unique capability of combining over thirty years of experience as a switchgear provider with superior engineering expertise. DVM's vision is to offer the customer a complete solution to mission critical power requirements, as well as turnkey solution options. Our solutions include hardware, software, documentation, technical expertise, and, most importantly, dedication to customer relationships.

Mission

We deliver critical power solutions by tapping the potential of our employees and the trust of our customers.

Vision

We will build value in an innovative and sustainable way to power our world.

How we do what we do is deeply rooted in the following Core Values:

LEADERSHIP - Walking the talk, being a positive role model, doing the right things, self-awareness

ACCOUNTABILITY - Responsible for one's words and actions, delivering on commitments

TEAMWORK - Respectful cooperation with others in service of a common goal

ADAPTABILITY - Ability to adjust to changing conditions, flexibility

PASSION - A drive to consistently exceed expectations

Job Description

We are seeking a highly organized, efficient, detail-oriented and fun Office Administrator to manage our corporate office operations. The ideal candidate will be a quick learner, self-sufficient, adaptable and able to take initiative. They must thrive in a fast-paced, and rapidly growing setting, performing well under time constraints and pressure. The Office Administrator position is a non-exempt role.

Location: West Chester, PA

Nestled in the heart of the Brandywine Valley just 30 minutes from Wilmington and 45 minutes from Center City Philadelphia, Downtown West Chester , Pennsylvania reflects the small-town charm and cosmopolitan tastes that prompted The Philadelphia Inquirer to call West Chester one of the world's most perfect small towns.

Key Responsibilities:

  • General administrative support for DVM's West Chester corporate headquarters and other DVM facilities, as necessary.
  • Oversee daily office operations, including maintaining office supplies, equipment, and facilities.
  • Ensure a clean and organized office environment.
  • General front desk responsibilities, including greeting guests, answering phone calls, and responding to emails in a professional and timely manner.
  • Assist with processing invoices, purchase orders, and expense reports.
  • Support the accounts payable and receivable processes, as necessary.
  • Liaise with vendors and suppliers to procure office supplies, equipment, and services.
  • Coordinate meetings, conferences, and events. Schedule meeting rooms, prepare agendas, and assist with meeting logistics as needed.
  • Coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
  • Perform Notary Responsibilities (preferred, not required).
  • Complete any other projects as assigned by the supervisor.

Requirements

  • Proven experience as an office administrator or in a similar role.
  • Exceptional organizational skills and attention to detail.
  • Strong communication and interpersonal abilities.
  • Ability to work independently and take initiative.
  • Excellent time management skills and ability to prioritize tasks effectively.
  • Adaptability and willingness to learn in a fast-paced environment.
  • Bachelor's degree or 5+ years of equivalent experience preferred.

Physical Requirements:

  • The work environment is a typical office environment, with quiet to moderate noise level, and traditional lighting.
  • Prolonged periods of sitting at a desk and operating a computer.
  • Must be able to communicate effectively using phones or computer software.
  • Must be able to lift up to 15 pounds at times.
  • Must be able to access and navigate each department at the assigned facilities.
  • Must be able to travel between DVM locations as needed, some travel could require overnight stays.

This job description has been designed to indicate the general nature and level of work expected of employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

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