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Construction Assistant

2 months ago

Chesapeake, United States Careerbuilder-US Full time

Position supports Construction Project Managers by providing administrative and order processing support for construction projects. This position will serve as the first line of communication for the Contractors and Vendors in the field with regards to delivery dates and responses to traffic/delivery issues. Position will interact with Vendors, General Contractors and Dollar Tree/Family Dollar personnel on a regular basis. Performs specialized task assignments on an as needed basis. The ability to deal with many types of individual personalities, needs, and requests, while maintaining a professional attitude is key to succeeding in this role.

Principal Duties and Responsibilities

  • Support Construction Project Managers by providing administrative support and order processing for up to 800 total department new construction projects annually (up to 160 + new store projects individually) plus any rebuild projects assigned.
  • Communicate with Project Managers, Vendors and General Contractors in the field regarding construction and delivery issues
  • Manage and prioritize a high volume of emails (upwards of 100 or more per day)
  • Complete tasks, including but not limited to, issuing POs, change orders, managing accruals, and material chargebacks
  • Code Vendor requisitions to ensure they correlate to the proper accounting unit
  • Department reviews and issues approximately 1,200 + Construction Memos / Urgent Change Notices within a Fiscal Year and post to the Company Portal
  • Become familiar with various fixture types (30+) and what vendors supply them
  • Basic knowledge of how to read floor plans and layouts
  • Assist with system and process training of new Construction Project Managers, Vendors, and General Contractors to ensure the onboarding process goes smoothly
  • Systematically mark Projects as complete once new stores are confirmed as open and create the Facility for the open store
  • Issue New Store Announcements on the Company Portal to communicate newly opened stores
  • Submit Lease Tenant Allowance requests to Landlords with required legal documentation, keep track of any Landlord correspondence and payments received, notify needed department(s) if payment is not received within lease required time period, and assist with Tenant Allowance Audits.
  • Review leases when necessary to complete Construction Tenant Allowances

Minimum Requirements/Qualifications
  • High school graduate or GED equivalent
  • Ability to handle multiple priorities in a fast-paced environment
  • Minimum required typing speed of 45 wpm
  • Extensive experience in word-processing, spreadsheet and web-based software applications
  • Strong business writing skills, [efficient] effective communication and interpersonal skills are a must.
  • Excellent phone skills and solid administrative skills
  • Detail-oriented and able to work in a strong team environment
  • Must be a motivated self-starter with the ability to work independently and within a team
  • Must possess a high degree of organizational skills with the ability to effectively prioritize projects
  • Must have the ability to recognize the need for action and quickly arrive at accurate decisions

Desired Qualifications
  • Knowledge of construction industry
  • Proficient in Microsoft Office
  • Construction type administrative background