Office Manager

7 days ago

Waukesha, United States Educated Solutions Corp Full time
Location
Waukesha,WI

Description

Our client, a snack foods wholesale distributor, is seeking to hire an Office Manager for their Accounting Operations team. This is a full-time position that has a salary range of $55K-$70K based on relevant experience and includes full benefits that start on the first of the month. You will work onsite from 7am-4pm Monday - Friday in their office in Waukesha, WI. We are seeking a candidate who has strong office administration skills, the ability to manage a team of 5, and demonstrable experience working in a role that required full cycle A/R, A/P, GL, and bank reconciliation duties. This role will report directly to the Director of Finance.

Key Responsibilities:

Administrative duties to include...

  • Manage and administratively support a team of 5-6 individuals across the Finance, Customer Service, and Sales Operations teams.
  • Complete special projects and accounting reports as directed by the Director of Finance.
  • Provide occasional back up duties for the Customer Service department in taking orders, processing sales orders, or producing pick sheets for the Distribution Center.
Full Cycle Accounts Receivable duties to include...
  • Keying in deposits and reconciling invoices, general ledger accounts, credit cards, and bank accounts.
  • Tracking payments and following up on overdue invoices.
  • Researching and investigating discrepancies in invoices and past-due amounts.
  • Using Microsoft Excel to create and update reports on the status of customer and vendor accounts.
  • Responding to customer questions about billing issues.
Full Cycle Accounts Payable duties to include...
  • Analyzing financial reports to Identify errors and discrepancies in financial statements, invoice reports, budget reports, and other financial documents.
  • Working with vendors to resolve billing issues.
  • Reconcile invoice reports and GL accounts.
  • Scheduling paychecks and ensuring that outstanding credit is paid.
  • Reviewing and processing all invoices for the company, including utility bills, product or inventory invoices, employee expense accounts, and reimbursements.
  • Keeping records of payments, invoices, expenditures, purchase orders, statements, and payroll.
  • Preparing, reviewing, and approving balance sheet reconciliations & maintaining AP metrics.
  • Track and update purchase clearings, receipt of goods, receipt of inventory, reconciling accounts, dealing with short pays, and issuing credits.
Qualifications
  • Must have 5+ years of experience with full cycle A/P and A/R duties.
  • 4+ years of experience working with the General Ledger and reconciling accounts.
  • Proficient with Microsoft Excel in creating and updating spreadsheets using formulas and pivot tables. (There will be an Excel Test given).
  • Previous experience working inside a distribution environment is strongly preferred.
  • Strong communication to work directly with vendors to resolve discrepancies or issues that arise.
  • Bachelor's degree in accounting, finance, or business preferred, but associate degree with relevant experience will be considered.
  • Previous experience with Sage 100 (Mas 90) or other ERP systems, MS Access, MS Excel, and Word strongly preferred.
  • Must be a self-starter willing to take on special projects and possess the ability to diagnose and resolve issues.

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