Senior Lease Administration Analyst
1 month ago
Senior Lease Administration Analyst
The successful candidate will join our Shared Services team and focus on managing the company's lease portfolio. Primary responsibilities will include communicating with landlords, third-party lease administration service providers, and the Real Estate & Legal teams. The ideal candidate should have the ability and confidence to work well with a wide range of stakeholders, internally and externally, to ensure the safeguarding of our leased properties. Previous lease administration experience is highly beneficial.
Core Responsibilities:
- Collaborate with third-party lease administration provider to ensure all information abstracted into our lease administration system aligns with the executed document
- Review and approve all monthly rent payments for 300+ individual lease agreements, including understanding and explaining month-over-month fluctuations
- Track, record, and follow up on payments due to the company from subleased properties
- Maintain working relationships with landlords and property occupants
- Partner with various internal departments as needed to resolve rent and other landlord-tenant issues
- Respond to internal and external audit requests regarding key lease admin controls, including reconciliations and rent batch approvals
- Perform research to resolve questions, concerns, or discrepancies raised by landlords, our third-party lease administration provider, or other stakeholders
- Oversee the review of annual landlord CAM reconciliations prepared by third-party lease administration provider, including ensuring timeliness and appropriate responsibility in the case of changes in property ownership
- Track property ownership changes and obtain new ownership documentation to make necessary changes in relevant Master Data systems
- Perform other duties or projects as necessary in the management of files and the administration of leases
Qualifications:
- 2 to 5 years of relevant work experience, preferably in Lease Administration
- Degree in Business Administration, Accounting or other business discipline required
- Comfortable managing multiple priorities in a fast-paced, high-volume environment
- Advanced Microsoft Excel skills
- High attention to detail
- Excellent organizational and multitasking abilities (e.g., time management and efficiency)
- Strong analytical skills (e.g., identify and research issues)
- Excellent written, interpersonal, and communication skills
- Self-motivated and results driven
- Proficient in MS Office
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