Administrative Assistant

2 days ago

Oak Brook, United States Inland Group Full time
The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Inland Real Estate Group Finance Department. This position performs tasks according to established procedures and has some project-based work. The goal of this position is to contribute to the operating efficiency of the assigned department and/or managers, including the Chief Financial Officer. The Administrative Assistant is responsible for effectively presenting information and responding to questions from senior management, executives, team members, and co-workers.

CORE RESPONSIBILITIES:

  • Demonstrates highest standards of personal and professional integrity, adheres to company's policies and procedures, and complies with applicable laws, government rules and regulations.
  • Coordinates travel, expense reporting and appointment schedule for the CFO and other team members.
  • Coordinate the onboarding efforts of new employees to the finance team.
  • Opens incoming mail, scans content, distribution of or filing of documents received to the appropriate person/file.
  • Prepares outgoing mail, files, faxes, and copies documents, including certified mailings.
  • Create and send out check copies and documentation to third party property managers.
  • Coordinate the collection of physical signatures to open new bank accounts.
  • Maintains and updates files, spreadsheets, and logs with current data.
  • Distributes files, and logs as appropriate.
  • Maintains electronic copies of loan statements and bank statements and distribution to the appropriate parties/files.
  • Facilitate the year end confirmation process for the audit cycles.
  • Back up to the cash management department for check deposits.
  • Download bank statements from the banking platforms.
  • Facilitate the gathering of data for cash availability requests.
  • Follow-up on outstanding W-9 requests
  • Track receipt and deadlines of property level financials for internal and third-party property managers.
  • Maintain third party contact listings.
  • Aid in gathering information for input into Yardi.
  • Maintain assignment of entity/portfolio/property listing.
  • Maintain team shared calendars.
  • Track team PTO to assist in redistribution of work.
  • Assist other departments when necessary.
  • Other duties as assigned.

QUALIFICATIONS:

Education:

  • This position requires a High School diploma, GED, or equivalent professional knowledge and/or work experience.
  • Associate Degree in Business Administration preferred.

Experience:

  • This position requires at least 2+ years of prior professional experience in providing administrative support preferably in commercial real estate.

Skills:

  • Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook are required for this position. (advanced skills a plus)
  • Keyboarding skills are required for this position, at least 35 WPM.
  • Intermediate knowledge of IManage Share and Yardi

We are a drug-free workplace. Pre-employment backgroundchecks and drug screening are performed on all new hires, in accordance with applicable laws and regulations. To the extent permitted by applicable laws and regulations, the Company treats marijuana as an illegal substance, and applicants may be denied employment if a new hire tests positive for marijuana.

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.

We are an E-Verify employer. Please click the followinglinkto learn more.Learn More

  • Administrative Assistant

    1 week ago

    Oak Brook, United States The Inland Real Estrate Group of Companies Full time

    The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Inland Real Estate Group Finance Department. This position performs tasks according to established procedures and has some project-based Administrative Assistant, Administrative, Property Manager, Assistant, Real Estate, Property Management

  • Administrative Assistant

    17 minutes ago

    Oak Brook, United States The Inland Real Estrate Group of Companies Full time

    The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Inland Real Estate Group Finance Department. This position performs tasks according to established procedures and has some project-based Administrative Assistant, Administrative, Property Manager, Assistant, Real Estate, Property Management Learn...

  • Administrative Assistant

    4 weeks ago

    Oak Brook, United States The LaSalle Group Full time

    LaSalle Network has partnered with a high performing industry leader that is seeking a highly organized and detail-oriented Administrative Assistant to join their team. The ideal candidate will play a crucial role in supporting day-to-day office operations and ensuring smooth administrative processes. The Administrative Assistant will be responsible for...

  • Administrative Assistant

    2 weeks ago

    Oak Brook, United States LaSalle Network Full time

    LaSalle Network has partnered with a high performing industry leader that is seeking a highly organized and detail-oriented Administrative Assistant to join their team. The ideal candidate will play a crucial role in supporting day-to-day office operations and ensuring smooth administrative processes. The Administrative Assistant will be responsible for...

  • Administrative Assistant

    2 weeks ago

    Oak Brook, United States Inland Real Estate Full time

    The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Inland Real Estate Group Finance Department. This position performs tasks according to established procedures and has some project-based work. The goal of this position is to contribute to the operating efficiency of the assigned department...

  • Administrative Assistant

    4 weeks ago

    Oak Brook, United States Inland Group Full time

    The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Inland Real Estate Group Finance Department. This position performs tasks according to established procedures and has some project-based work. The goal of this position is to contribute to the operating efficiency of the assigned department...

  • Administrative Assistant

    2 weeks ago

    Oak Brook, United States Robert Half Full time

    On behalf of our client we are in search of an Administrative Assistant to join their team in near Oak Brook, Illinois in the Financial Services. The role primarily revolves around assisting the compliance team in managing compliance records, logs, and databases, and preparing documents for internal and external audits. The hours of operations are from...

  • Office Administrative Assistant

    1 month ago

    Oak Brook, United States Collegis Education Full time

    This is a highly visible position that carries out general office and administrative tasks such as greeting guests, answering phones, maintaining conference room calendars, ordering office and kitchen supplies, arranging building requests and helping with various other requests. This position provides excellent customer service both in-person and by phone....

  • Office Administrative Assistant

    1 month ago

    Oak Brook, United States Collegis Education Full time

    This is a highly visible position that carries out general office and administrative tasks such as greeting guests, answering phones, maintaining conference room calendars, ordering office and kitchen supplies, arranging building requests and helping with various other requests. This position provides excellent customer service both in-person and by phone....

  • Administrative Assistant, Manufacturing

    2 days ago

    Oak Brook, United States Blistex, Inc. Full time

    In-Person Position at Oak Brook, IL Location7 AM - 3:00 PM JOB SUMMARYThe Administrative Assistant, Manufacturing is responsible for performing routine tracking and analysis to support Operations. He/she prepares presentations to report findings to the manager by executing production Performance spreadsheets, creating associated graphics as well as...

  • Seasonal Administrative Assistant Top Seller

    1 week ago

    Oak Brook, United States Nordstrom, Inc. Full time

    The ideal Administrative Assistant to the Top Seller is motivated, results oriented and committed to providing outstanding customer service every day. A day in a LifeSupport salesperson to perform all aspects of the selling process. Set up custome Administrative Assistant, Seller, Seasonal, Administrative, Assistant, Salesperson, Retail

  • Seasonal Administrative Assistant- Top Seller- Oakbrook Center

    2 days ago

    Oak Brook, United States Nordstrom Full time

    On. The ideal Administrative Assistant to the Top Seller is motivated, results oriented and committed to providing outstanding customer service every day. A day in a LifeSupport salesperson to perform all aspects of the selling process. Set up cu Administrative Assistant, Seasonal, Seller, Administrative, Assistant, Salesperson, Retail Learn More

  • Seasonal Administrative Assistant Top Seller

    1 hour ago

    Oak Brook, United States Nordstrom, Inc. Full time

    The ideal Administrative Assistant to the Top Seller is motivated, results oriented and committed to providing outstanding customer service every day. A day in a LifeSupport salesperson to perform all aspects of the selling process. Set up custome Administrative Assistant, Seller, Seasonal, Administrative, Assistant, Salesperson, Retail Learn More

  • Administrative Coordinator

    2 weeks ago

    Oak Brook, Illinois, United States LaSalle Network Full time

    Job Title:Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team. The ideal candidate will have a proven track record of providing exceptional administrative support, with a focus on delivering high-quality results in a fast-paced environment.Key Responsibilities:Schedule and coordinate...

  • Dental Office Administrative Assistant

    2 weeks ago

    Oak Brook, Illinois, United States Ligocki Dental Group Full time

    We are looking for a highly energetic and dedicated individual who would like to pursue a long-term career in dental administration at Ligocki Dental Group.Located in Oakbrook Terrace, our office is seeking a skilled multitasker with excellent communication skills to join our team as a receptionist.As a member of our team, you will have the opportunity to...

  • Administrative Support Coordinator

    1 week ago

    Oak Brook, Illinois, United States Mayslake Village Full time

    Job OverviewMayslake Village is seeking a Part-Time Receptionist to provide administrative support and create a welcoming environment for visitors and guests.ResponsibilitiesGreet visitors warmly and offer assistance with inquiries.Provide directions and information about various areas of the campus.Answer incoming phone calls professionally and route as...

  • Seasonal Administrative Assistant

    5 days ago

    Oak Brook, Illinois, United States Nordstrom Inc. Full time

    Job OverviewWe are seeking a highly motivated Seasonal Administrative Assistant to support our Top Selling team at Oakbrook Center. As an integral member of our sales floor team, you will be responsible for providing exceptional customer service and supporting the sales process from start to finish.Responsibilities:Support salesperson in performing all...

  • Administrative Support Specialist

    2 weeks ago

    Oak Brook, Illinois, United States Inland Group Full time

    The Inland Group is seeking an experienced Administrative Assistant to support the Finance Department. This role requires a highly organized individual with excellent communication skills and attention to detail.Responsibilities:Coordinate travel arrangements, expense reports, and schedule appointments for senior management and team membersManage onboarding...

  • Administrative Assistant

    2 weeks ago

    Saddle Brook, United States Ampcus Incorporated Full time

    Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.   Job Title: Administrative Assistant Location(s):  Saddle Brook, NJ   Description: • Assist with the workflow of new insurance policies as they go through the...

  • Administrative Assistant

    1 hour ago

    Saddle Brook, United States Ampcus Incorporated Full time

    Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: Administrative AssistantLocation(s):  Saddle Brook, NJ Description:• Assist with the workflow of new insurance policies as they go through the stages of...